HomeMy WebLinkAboutLibrary.Minutes.08-05-2021 (2)CAPE GIRARDEAU PUBLIC LIBRARY BOARD OF TRUSTEES
Thursday, August 5th, 3021 (ii) 7am
Cape Girardeau Public Library
ATTENDANCE Present: Amy Trueblood, John McGowan, Red Redinger. Emily Vines,
Stacy Lane, John Voss, Dave Diveley, Rekha Patterson
.Also present: Director Katie Eamhart, Linda Bailiff
Absent: Cindy Heischmidt
President Stacy Lane called the meeting to order at 7am.
MINUTES The minutes were reviewed. Amy moved to approve the minutes,
seconded by John M. Motion passed. the special meeting minutes from
6'23 & 6,/212021 were reviewed. Red made a motion to approve these
minutes, seconded by Amy. Motion passed.
BILLS The bills were reviewed and discussed.
PRESIDENT'S New Tax Rate: Amy made a motion to approve the necessary tax rates
REPORT and authorizes the President to sign the tax rate certification for the
county. John M. seconded. Motion passed.
The 2021-2022 subcommittee members were discussed. the result is
attached.
Principal Retirement Plan Document: The plan document was reviewed.
John M. made a motion to approve, seconded by Amy. Motion passed.
The annual Ethics Statement was distributed and returned with some board
members' signatures. Those attending this meeting virtually were asked to
drop by the library and sign.
The Board Retreat will be held on September Oa from 4-8pm. President
Lane asked for topics to be discussed. Ideas included the Strategic Plan,
100" library anniversary celebration and 30 minutes of something fun to do
as a group.
Alter 35 years of service, Brenda Renner will be retiring from the library at
the end of August. Her celebration will take place on August 26ih from 4-
6pm at the library.
Libras Certificate of Participation Refinancing Options:
Board member John McGowan excused himself from the meeting for a
possible conflict of interest concerning local financial companies. Atter
discussion, the Budget & Finance committee will meet soon. A suggestion
was made to invite the finance person from the City. as they have more
experience with COPS.
DIRECTOR'S 1. We have registered our alarm system with the City of Cape's alarm
REPORT registration system. "Ibis is a new plan from the City to curb false
KATIE HILL alarm calls throughout the City. While other entities have to pay a
year fee of $25, they are waiving the fee for us because of our
government entity status.
2. Stall Update:
a. We received a retirement notice from Brenda Renner.
Brenda has been employed at the Library for almost 35
years. Her last day will be on August 31". A retirement
reception will be held on August 26ih from 4-6pm in the
Hirsch meeting rooms at the library.
b. Sharon and I conducted a search for Brenda's replacement.
We received ten applications for this position and
interviewed three. W'c promoted Alli Boyer from Adult
Services for this position. Alli has an MLS degree and prior
experience as a children's librarian at a local school system.
This docs mean that she will vacate ajob in AS that will also
need to be filled.
c. Joint interviews were conducted for both the part time
positions in AS and US. By the time interviews were
complete we also knew that the additional AS position
would need to he filled. We have ofTeredjobs to three
individuals for the two AS positions and one US position.
The start dates are forthcoming.
d. Barrett's first week working remotely starts on August'_" '.
3. Bed Bug Situation:
a. The library experienced a small bed bug situation in mid-
June. On a Saturday, staff found a chair with bugs and
isolated the chair. First thing Monday morning we called our
Pest Control company out to determine what kind of bug we
were dealing with. They determined the chair had bed bugs.
The Pest Control company and staff inspected all furniture
in the building and found that there were four chairs with
evidence of bed bugs. Those four chairs were heat treated by
the Pest Control company. The other furniture and carpet in
the area of the library where those chairs were located were
treated with a special spray to kill any bugs or eggs that were
too small to be seen.
b. We have since begun work on creating a bed bug response
process. 'I his will include training for staff on identification.
isolation, and treatment procedures. Response kits will he
created that will have the necessary equipment that include
quarantine bags, plastics toles. special book ovens to treat
infected books. We have also purchased diatomaceous earth.
a non-toxic powder, to place in and around our book drops
as a preventative measure.
c. A special policy will also be drafted and sent to the policy
committee outlining how a library patron's ability to check
out library materials and visit the library may be affected if
we can determine they are the source of the bugs.
4. A&F. fundinc:
a. 1 reported earlier this spring that A&E funding for this year
would be tullv funded for libraries in the state, a first for the
State of Missouri, at around $3 million. There was some
back and forth about A&E funding being excluded as part of
necessary budget cuts should the legislature not pass the
FRA renewal. The legislature and the Governor reached an
agreement and the FRA was renewed by the deadline.
However, ARE was still cut as a result of budget line item
vetoes by Governor Parson. These vetoes took us back down
to the current level funding of $800,000 for Missouri
libraries.
5. 100°i Anniversary Committee:
a. We have convened the 100 -year committee. Thank von to
Emily Vines and Cindy I leischmidt for agreeing to serve as
board liaisons. We also have Jessica Hill & Kevin Timlin
(both previous library board applicants), Nicolctte Brennan
from the City of Cape, Chris Conroy (KFVS), Ann Milam
and Linda Bums (Friends Foundation Board Members), and
several library staff members on the committee.
FRIENDS The next Friends meeting is scheduled for Tuesday. August 17th at 4:JOpm
at the library. Amy or John M will attend.
NEXTMEETING The next board meeting will be September ?, 2021 sir. 7am at the library.
Red made a motion to adjourn at 7:55am, seconded by Amy. Meeting
ADJOE RNMENT adjourned.
Recorder: Linda Bailitl