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HomeMy WebLinkAboutPR Advisory Minutes 12.12.16 - Draft (DRAFT) Parks and Recreation Advisory Board Meeting December 12, 2016 The Parks and Recreation Advisory Board met for their regular meeting December 12, 2016 at Osage Centre at 5:30 p.m. Board Members Present: Staff Present: Percy Huston, Chairman Julia Thompson, Director of Parks and Recreation Bari Neff, Secretary Penny Williams, Recreation Division Manager Terry Slattery, Vice Chairman Scott Williams, Recreation Division Manager Bob Fox, Council Liaison Brock Davis, Parks Division Manager Roger Hudson, Board Member Kaed Horrell, Asst. Recreation Division Manager Pete Frazier, Board Member Stacey Welter, Administrative Coordinator Angel Hillman, Board Member Phillip Cantoni, Board Member Craig Billmeyer, Board Member Kevin Noel, Board Member Daniel Presson, Board Member Absent: Tracey Glenn 1. WELCOME / INTRODUCTIONS Chairman Percy Huston called the meeting to order. 2. OLD BUSINESS: A. Approval Of Minutes: Chairman Percy Huston requested approval of the minutes from the November 14th meeting. Board member Craig Billmeyer made a motion to approve the minutes; seconded by board member Bari Neff. Motion passed. 3. NEW BUSINESS A. Nomination/Election of Officers i. Director Thompson informed the board that it was time to elect new officers. After a short discussion, the board agreed to re-elect the current officers. Percy Huston will be Chairman, Terry Slattery will be Vice-Chairman, and Bari Neff will be secretary. Phil Cantoni made a motion to re- elect these officials, seconded by Roger Hudson. Motion passed. B. Appointment of Tree Board Liaison i. Director Thompson explained that Robert Harris was the liaison to the Tree Advisory Board and has termed out of the Parks and Recreation Advisory Board, therefore they are looking for someone to replace him as the liaison. Craig Billmeyer expressed interest in being the liaison and volunteered to do the job. Chairman Huston asked for a motion to approve Craig Billmeyer as the Tree Advisory Board liaison. Bari Neff made a motion, seconded by Angel Hillman. Motion passed. C. Appointment of Foundation Liaison i. Chairman Huston explained that like Robert, Beverly Evans was the liaison to the Foundation and because she had termed out, her position was needing to be replaced. Director Thompson and Bari Parks and Recreation Advisory Board Meeting December 12, 2016 Page 2 Neff explained what all the Foundation entailed and asked if anyone would be interested to serve as the liaison. If interested please let Julia know and they would make an appointment at the next board meeting. D. January Board Meeting Date i. Due to the Holidays, the scheduling of the council meeting had to be changed, which also affects the date of the Parks Advisory Board meeting. Two alternative dates were given, January 10th or 17th. The board members decided to have the next meeting on January 10th. If board members are unable to make the meeting it will not hurt their attendance record. 4. REPORTS A. Parks and Recreation Project Updates Parks Division Manager Brock Davis reported that the playgrounds and shelters have been selected for the Arena Park projects and should be in soon. The surveying for Washington, Missouri, and Cape Rock parks were just completed and they are waiting for the results. Recreation Division Manager Penny Williams reported that Cape Splash Phase 2 in underway and the construction company had moved in. Recreation Division Manager Scott Williams reported that Shawnee Ballfield Project Phase 1 was completed and they are very pleased with the outcome. He also reported that the A. C. Brase Arena restrooms were getting ready to be remodeled which will be completed in January. Director Thompson reported that the SportsPlex building sign had been installed and looks excellent. The construction crews were still working on dehumidifying the floors so that the wood courts could be installed. The recreation staff is currently meeting with tournament directors and giving them information about the facility. B. Golf Course Advisory Board Parks Division Manager Davis reported that the entry way project is almost complete and is looking really well. C. Tree Advisory Board Parks Division Manager Davis reported that the board is working on finding the right language to change ordinances. They also just approved a new tree listing. D. Red House Interpretive Center Committee Director Thompson reported that the Red House is closed until May and there is nothing else to report. E. Parks and Recreation Foundation Bari Neff reported that Breakfast with Santa went well with 187 participants. Academy Sports donated 10 bikes for that event and 10 bikes for Flashlight Candy Cane Hunt. The next events coming up are the Cardinal Caravan and the Celebration of Youth Sports Awards Banquet. F. Monthly Staff Report/Calendar Update Staff Briefs were handed out to the board members informing them of the upcoming events in the Parks & Recreation Department. Recreation Division Manager Penny Williams reported that leagues will start at the beginning of January. The Health and Wellness Expo will be held on January 5th and all are encouraged to come out. Scott Williams asked the board to submit nominees for the Community Impact, and Life Time Achievement award for the Sports Banquet if they had anyone in mind. 5. OTHER BUSINESS A. Council Report Councilman Bob Fox informed the board that they would be having a Stormwater Project study session at 2pm on Thursday at the Osage Centre. This is a public meeting and anyone is welcome to join. He said that the Stormwater Projects would need a bigger portion of the PRS 2 tax because the need is there. B. Red Star Area Daniel Presson reported that the Red Star Revival group is working on making the area look nicer. Developers have suggested a few ideas but the group is still looking into other options. Director Thompson explained that there are requested funds from CIP submissions for this area and possible funding could come from PRS 2. C. Next Board Meeting The next board meeting is scheduled for Tuesday, January 10, 2017 at the Osage Centre. 6. ADJOURNMENT There being no further business, the meeting was adjourned with a motion from Craig Billmeyer and seconded by Bari Neff. Motion passed. Meeting adjourned. Submitted by: Bari Neff, Secretary