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HomeMy WebLinkAboutPR Advisory Minutes 11.14.16 - Draft (DRAFT) Parks and Recreation Advisory Board Meeting November 14, 2016 The Parks and Recreation Advisory Board met for their regular meeting November 14, 2016 at the Cape Girardeau SportsPlex/ Osage Centre at 5:30 p.m. Board Members Present: Staff Present: Bari Neff, Secretary Julia Thompson, Director of Parks and Recreation Bob Fox, Council Liaison Penny Williams, Recreation Division Manager Phillip Cantoni, Board Member Scott Williams, Recreation Division Manager Angel Hillman, Board Member Brock Davis, Parks Division Manager Roger Hudson, Board Member Kaed Horrell, Asst. Recreation Division Manager Pete Frazier, Board Member Stacey Welter, Administrative Coordinator Craig Billmeyer, Board Member Kevin Noel, Board Member Terry Slattery, Vice Chairman Daniel Presson, Board Member Tracey Glenn, Board Member Absent: Percy Huston 1. WELCOME / INTRODUCTIONS Vice Chairman Terry Slattery called the meeting to order. He introduced new board members Tracey Glenn and Angel Hillman. 2. OLD BUSINESS: A. Approval Of Minutes: Vice Chairman Slattery requested approval of the minutes from the October 10th meeting. Board member Craig Billmeyer made a motion to approve the minutes; seconded by board member Bari Neff. Motion passed. 3. NEW BUSINESS A. Overview of Spaghetti Day i. Recreation Division Manager Penny Williams thanked all the board members for their help with collecting sponsorships, and for volunteering the day of the event. The event went very well, serving 2992 guests, and raised over $28,100.00 in revenue, which broke the goal of $27,500.00. Next year they are thinking about raising the sponsorship price and possibly raising the ticket prices. A recommendation for next year would be to have three people work at the drink station during busy times. B. Review Submittals for Arena Park Playgrounds i. Parks Division Manger Brock Davis showed the board different plans for the playgrounds at Arena Park which are projects from PRS 1. He asked them to mark what their top three favorites were. They will start construction of these playgrounds in the spring. Parks and Recreation Advisory Board Meeting November 14, 2016 Page 2 4. REPORTS A. Parks and Recreation Project Updates Parks Division Manager Brock Davis reported that Kiwanis Park restroom renovations are taking place and they will be installing a brand new restroom by Shelter #4. From there they will move on to Arena where they are replacing shelters 6-8 and adding a playground to that area. They are currently working on the Cape La Croix Trail widening study. They want to widen the trail from 8ft to 12ft from Lexington to East Rodney. Cape Rock Park, Missouri Park, and Washington Park will also have renovations done to them as part of PRS 1 projects. Recreation Division Manager Scott Williams reported that the Shawnee Park Sports Complex Phase one projects were complete and they are very happy with the outcome. Next fall they will complete phase 2 which will include fields 1-5 renovations. He also reported that the turf a Capaha field is installed and looks great. They are currently working on installing the scoreboard. Recreation Division Manager Penny Williams added that Cape Splash Phase 2 is in progress. They will be concreting the island and adding pirate ship water feature. This will be completed by summer 2017. Director Thompson reported that the Cape Girardeau SportsPlex is having a bit of an issue dehumidifying the concrete floors of the basketball side. This needs to be done in order to install the wood courts. She also reported that Heather Davis is the new facility supervisor. She said that are looking to open to the public this coming spring. B. Golf Course Advisory Board Parks Division Manager Davis reported that things are going well. People are still playing golf with the nice weather. The maintenance guys are working on the entry way to the course. They are saving a lot of money by using rock from the Sportsplex. C. Tree Advisory Board Tree Advisory Board Chairman Robert Harris reported that there was no meeting. There was nothing to report. D. Red House Interpretive Center Committee Director Thompson reported that Heritage Days will be held on October 7 next year. E. Parks and Recreation Foundation Bari Neff reported that Spaghetti Day had already been covered. She reported that Breakfast with Santa is December 10th. The Cardinal Caravan and Sports Banquet are both in January. The Membership Program campaign will be starting soon. F. Monthly Staff Report/Calendar Update Staff Briefs were handed out to the board members informing them of the upcoming events in the Parks & Recreation Department. Recreation Division Manager Penny Williams reported that in one weekend The Bank of Missouri Fall Cape Classic Soccer Tournament hosted 112 teams, there was the Softball Exposure Tournament that hosted 33 teams, and the Shawnee Park Center hosted their first Garage Sale. She also reported that the Cape Splash Christmas lights will be on display after Thanksgiving. Cape Splash passes will go on sale in December with a 10% discount. The Memphis Grizzlies trip is December 10th. The Haunted Hall of Horror had a record year bringing in over $34,000 in revenue. Halloween Hoopla also had a record year brining in 177 participants. The upcoming events are listed below. i. Patti’s Trip – Nov. 12 ii. Fall Family Festival – Nov. 18 iii. Breakfast With Santa – Dec. 10 iv. Set & Spike Volleyball Tournament – Dec. 11 v. Fox Theatre Trip – Dec. 15 vi. Flashlight Candy Cane Hunt – Dec. 16 5. OTHER BUSINESS A. Next Board Meeting The next board meeting is scheduled for Monday, December 12, 2016 at the Osage Centre. Please bring an ornament (under $10) for our Christmas gift exchange. 6. ADJOURNMENT There being no further business, the meeting was adjourned with a motion from Terry Slattery and seconded by Roger Hudson. Motion passed. Meeting adjourned. Submitted by: Bari Neff, Secretary