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HomeMy WebLinkAboutPR Advisory Minutes 8.14.17- Draft (DRAFT) Parks and Recreation Advisory Board Meeting Monday, August 14, 2017 The Parks and Recreation Advisory Board met for their rescheduled meeting Monday August 14, 2017 at Osage Centre at 5:30 p.m. Board Members Present: Staff Present: Percy Huston, Chairman Julia Thompson, Director of Parks and Recreation Daniel Presson, Vice Chairman Penny Williams, Recreation Division Manager Bari Neff, Secretary Scott Williams, Recreation Division Manager Pete Frazier, Board Member Brock Davis, Parks Division Manager Craig Billmeyer, Board Member Kaed Horrell, Asst. Recreation Division Manager Roger Hudson, Board Member Stacey Welter, Administrative Coordinator Tracey Glenn, Board Member David Cantrell, Board Member Ken Stilson, Board Member Absent: Phil Cantoni, Kevin Noel 1. WELCOME / INTRODUCTIONS Chairman Huston called the meeting to order. 2. OLD BUSINESS: A. Approval Of Minutes: Chairman Huston requested the approval of the minutes from July 17th, 2017. Daniel Presson made a motion seconded by Tracey Glenn. Motion approved. 3. NEW BUSINESS A. PRS Project Review & Workshop Director Thompson reviewed a spreadsheet that had the prioritized project lists of what the board members had submitted. After going through the list of projects the board members openly discussed issues or concerns they had. Some of these included fleet concerns. Should fleet be paid for our out of general fund? Director Thompson informed them that currently there are no funds in the general fund for fleet. Another concern was Central Pool. Would it be wise and a good investment to repair the current pool rather that building new? There was concern of have a new youth sports complex in the list of projects at 2.5 million if that wasn’t enough money to complete the project. After reviewing each project and having more discussions, Julia concluded with reminding the board members that this information would be presented to City Council on September 6th. She would like as many members as possible to attend this meeting. The City Council will vote in December on the ballot language. Director Thompson would also like to set up community group/public meetings in October. B. City Council Project Review and Workshop Councilman Fox just reiterated that the council meeting will be on September 6th, and that nothing is set in stone just yet. There is still room for discussions and changes. Parks and Recreation Advisory Board Meeting August 14, 2017 Page 2 C. Spaghetti Day 2017 – November 9th Division Manager Penny Williams stated that they are raising the goal from $28,000 to $30,000. They are also raising the price per adult ticket from $7 to $8 dollars. Board Members and supposed to look at last year’s sponsor list to see if they can secure any new ones along with renewing past donors. Please let Stacey know if you have any questions. D. Eclipse Director Thompson let the board know that if anyone was interested, the SportsPlex, Osage, Arena and the Shawnee Sports Complex are all viewing areas and anyone is welcome at these areas. 4. REPORTS A. Parks and Recreation Project Updates Division Manager Brock Davis reported that the trail widening is going well. The Arena Shelter/Playground renovations north of the Arena building are finishing up this week. After the fair moves out, the restrooms, Shelter #2 and new playground will begin. The 4H Exhibit Hall parking lot will be complete next week. Recreation Division Manager Scott Williams reported that the SPSC Phase 2 project is under way and the irrigation is currently being worked on. This project should be completed by October. The Musco Lighting project for soccer fields #3, #13, and #14 will be completed by Labor Day. The asphalt overlay project at SPSC will be completed by August. Mr. Davis also reported that Ameren UE will run electric to Cape Rock Park in the near future. They have ran into a lot of rock in the ground that they will have deal with but the people of that area are very excited about the project. B. Golf Course Advisory Board Manager Davis reported that the greens are looking really good. He announced that Adam Halter would be resigning at the end of August, and they are currently advertising for the new position. C. Tree Advisory Board Craig Billmeyer reported that Robert Harris would be joining the board again as the newest member. The meeting was lightly attended so no decisions were made. D. Red House Interpretive Center Committee Mr. Presson reported that they are working on a dugout canoe and the bee hive oven. E. Parks and Recreation Foundation Mrs. Neff reported that the next event is Spaghetti Day, November 9th. She reported that there are a few positions coming opened in the near future. F. Council Report Mr. Fox reported that they will be getting a new council member on August 21st to take Mr. Bowen seat. G. Monthly Staff Report/Calendar Update Staff briefs were handed out to board members to review. 5. OTHER BUSINESS A. Next Board Meeting The next board meeting is scheduled for Monday September 11th, 2017. Parks and Recreation Advisory Board Meeting August 14, 2017 Page 3 6. ADJOURNMENT There being no further business, the meeting was adjourned with a motion from Tracey Glenn and seconded by Daniel Presson. Motion passed. Meeting adjourned. Submitted by: Bari Neff, Secretary