Loading...
HomeMy WebLinkAboutPR Advisory Minutes 7.17.17- Draft (DRAFT) Parks and Recreation Advisory Board Meeting Monday, July 17, 2017 The Parks and Recreation Advisory Board met for their rescheduled meeting Monday July 17, 2017 at Osage Centre at 5:30 p.m. Board Members Present: Staff Present: Percy Huston, Chairman Julia Thompson, Director of Parks and Recreation Bari Neff, Secretary Penny Williams, Recreation Division Manager Roger Hudson, Board Member Scott Williams, Recreation Division Manager Pete Frazier, Board Member Brock Davis, Parks Division Manager Phil Cantoni, Board Member Kaed Horrell, Asst. Recreation Division Manager Daniel Presson, Board Member Stacey Welter, Administrative Coordinator Tracey Glenn, Board Member Kevin Noel, Board Member Absent: Craig Billmeyer, David Cantrell 1. WELCOME / INTRODUCTIONS Chairman Huston called the meeting to order. 2. OLD BUSINESS: A. Approval Of Minutes: Chairman Huston requested the approval of the minutes from May 8th, 2017 and June 15, 2017. Tracey Glenn made a motion seconded by Daniel Presson. Motion approved. 3. NEW BUSINESS A. PRS Project Review & Workshop Director Thompson reviewed a power point that brought up goals and challenges for PRS 2. The board would like to see the PRS 1 Project list of what was completed. A campaign committee would be devised with key people on it to run the campaign. As an overview Director Thompson went through each park and facilities within our department and pointed out what could use improvements. She and the board then discussed the PRS 2 Tax Strategy. As of now it is proposed that the tax would be for 15 years, with 1/8 cent permanent for Parks and 1/8 permanent for Stormwater. The other portion of the tax would be divided between both groups and would sunset after 15 years. Potential funding for the 1/8 portion that would be dedicated to Parks and Rec would go towards a Full Time Aquatics Administrative Secretary, an increase in part time salaries (PT Managers, Lifeguards, Security, Maintenance), and moneys to take care of parking lot overlaying. Director Thompson then explained that Scott Meyer devised a list of projects that equaled to 24 million in projects. After discussions with John Richbourg, it figured that over 15 years the tax would bring in 43 million. If bonded, the interest would have to be deducted. Mr. Richbourg thought that 37 million for projects was a fair amount. This would mean about 25-26 million for parks. Board members would like to know what projects Stormwater have and would like for someone from Stormwater to speak at the next meeting. Parks and Recreation Advisory Board Meeting July 17, 2017 Page 2 B. City Council Project Review and Workshop Director Thompson explained that the council workshop would be held in early September. Julia would like the board to review projects and prioritized them for the next board meeting in August. At that meeting they would finalize the list and go over how to present the information to council. The board members went around the table and voiced their opinions. Mr. Presson would like to see old things new again. He would like to see it marketed in a way that maintaining what we already have can be exciting and is needed. Mr. Cantoni expressed the need for more tangible information of where the money is going; he would like to see more specific information. Mr. Cantoni also mentioned renaming the Arena Stormwater project something different that would explain all areas affected by the project. Mr. Frazier suggested that there be contingency money set aside for maintenance. He would also like to see the campaign show successes of what was done in PRS 1. Mr. Huston agreed with all that has been previously stated and would like to see a list of projects that will sell the tax. The projects need to be convincing. Mrs. Glenn would like to remind voters of what was accomplished with the last tax. She is also concerned about the length of the tax and if that will affect the way people will vote. Mr. Stilson would like to see hard numbers of economic impact of what parks and rec already does. This would help with convincing voters to vote. Mr. Fox also agreed with showing economic impact statistics. He thinks this will be huge for selling the tax. He also explained that the majority of the money raised from this tax will be from out of town customers from economic impact. Mrs. Neff also agreed with everything previously stated and would like to see the vision of what this tax will look like. Mr. Hudson stated that he thinks the tax should be permanent and not sunset. He believes that with everything great that has happened with PRS 1, we could pass this tax permanently. This would also help maintain what parks and rec already has. He thinks that there shouldn’t be as much money dedicated to a new pro shop, because the course is not meant for the elite golfer. Its affordable golf for everyone and its not expected to have a grand proshop. He agrees that overlaying the parking lot is a huge need. He also suggested a county referendum to help pay for the land for a new pool. Mr. Noel believes that we need to move in fast forward and start talking about this to people. From what he’s seen, video on the internet is huge. He thinks we need to create videos of PRS 2 items and post them on Facebook, etc. Director Thompson again stated that she will send a list of projects via email for the board to prioritize, and at the August meeting they will decide on a consensus. C. Election of new Vice Chairman Director Thompson asked for nomination for a new Vice Chairman. Bari Neff nominated Daniel Presson. Roger Hudson made a motion, seconded by Bari Neff. Motion Passed. D. Foundation Member/Sponsor/Night at Cape Splash Director Thompson reported that this night as Cape Splash would be held August 1st. Please let Stacey know if you will be able to attend. E. Spaghetti Day Stacey Welter reported that Spaghetti Day will be on Thursday November 9th this year. Sponsor sheets were handed out to the board. She explained that Base Hit and Double Club were slightly increased in price and the adult ticket price would increase from $7 to $8. Stacey will email a generic letter for board members to use to get sponsors if they choose to do so. 4. REPORTS A. Parks and Recreation Project Updates Director Thompson briefly reported that they would be started on trail widening within the next couple of Parks and Recreation Advisory Board Meeting July 17, 2017 Page 3 weeks. B. Golf Course Advisory Board Board did not meet. Nothing to report C. Tree Advisory Board Board did not meet. Nothing to report. D. Red House Interpretive Center Committee Mr. Presson reported that they are working on a dugout canoe and the bee hive oven. E. Parks and Recreation Foundation Mrs. Neff reported that the next event is Night Fall Glowball on August 4th. F. Council Report Mr. Fox reported that they will be getting a new council member in August to take Mr. Bowen seat. G. Monthly Staff Report/Calendar Update Staff briefs were handed out to board members to review. 5. OTHER BUSINESS A. Next Board Meeting The next board meeting is scheduled for Monday August 14th, 2017. 6. ADJOURNMENT There being no further business, the meeting was adjourned with a motion from Kevin Noel and seconded by Roger Hudson. Motion passed. Meeting adjourned. Submitted by: Bari Neff, Secretary