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HomeMy WebLinkAboutPR Advisory Minutes 1.9.17 - Draft (DRAFT) Parks and Recreation Advisory Board Meeting Tuesday, January 10, 2017 The Parks and Recreation Advisory Board met for their regular meeting Tuesday January 9, 2017 at Osage Centre at 5:30 p.m. This meeting was moved from Monday due to a Council scheduling conflict. Any absences will not be counted against the board members. Board Members Present: Staff Present: Percy Huston, Chairman Julia Thompson, Director of Parks and Recreation Bob Fox. Council Liaison Penny Williams, Recreation Division Manager Roger Hudson, Board Member Scott Williams, Recreation Division Manager Angel Hillman, Board Member Brock Davis, Parks Division Manager Phillip Cantoni, Board Member Kaed Horrell, Asst. Recreation Division Manager Daniel Presson, Board Member Stacey Welter, Administrative Coordinator Tracey Glenn, Board Member Absent: Terry Slattery, Bari Neff, Craig Billmeyer, Pete Frazier, Kevin Noel 1. WELCOME / INTRODUCTIONS Chairman Percy Huston called the meeting to order. 2. OLD BUSINESS: A. Approval Of Minutes: Chairman Percy Huston requested approval of the minutes from the December 12th meeting. Board member Phil Cantoni made a motion to approve the minutes; seconded by board member Daniel Presson. Motion passed. B. Appointment of Foundation Liaison: This will be talked about at the next board meeting. C. Appointment of Tree Board Liaison: It was decided at the last meeting that Craig Billmeyer would be the liaison to the Tree Board. 3. NEW BUSINESS A. Capital Improvement Projects Review i. Director Thompson handed out the CIP submission for the Park and Recreation Department to the board. Director Thompson went through each project listed and gave a brief explanation. Examples of some of the projects listed are Capaha Park Pond Renovation, Golf Course Maintenance Building Renovations, and improvement to the Arena Tennis Courts. All projects do not have a funding source so they are listed as contingent. When money becomes available they will be assigned to these projects. PRS2 could be a possible funding source. The official CIP document will be posted to the website when it is finalized and approved by city council. Director Thompson would like to have a PRS 2 workshop for proposed projects and prioritization. The board then debated on different approaches to PRS 2 proposals. They asked questions like, “When will the tax sunset?” “What part of the tax will be permanent?” “What projects will be on the list?” “What will pass the vote?” “How will the language be written on the ballot?” All of these areas will have to discussed and thought about thoroughly. Parks and Recreation Advisory Board Meeting January 9, 2017 Page 2 B. City Council CIP Review Monday, Jan. 23rd 5pm Study Session i. Director Thompson wanted board members to know that the CIP review would be held January 23rd at 5pm, anyone is welcome to attend. C. Robert Harris Proclamation – Jan. 23rd Regular Council Session i. For anyone who is interested in attending, Robert Harris will be awarded a proclamation at the council meeting on January 23rd, at 7pm. 4. REPORTS A. Parks and Recreation Project Updates Parks Division Manager Brock Davis reported that the Kiwanis Park restroom was being set that day, and then all that’s left to do is hook it up. They have also begun at Arena Park with tearing down shelter’s 7, 8 and 9. B. Golf Course Advisory Board Parks Division Manager Davis reported that the entry way project is almost complete and is looking really well. The crews are starting to prep for spring time. C. Tree Advisory Board Parks Division Manager Davis said there was no report. The board did not meet this month. D. Red House Interpretive Center Committee Director Thompson announced that they have a new chairman, Don Koehler. E. Parks and Recreation Foundation Division Manager Scott Williams reported that the board did meet this month. They are working on the membership program and getting letters out. The Celebration of Youth Sports Banquet is also coming up on January 27th. If anyone is available to volunteer, please let Stacey or Scott know. F. Monthly Staff Report/Calendar Update Staff Briefs were handed out to the board members informing them of the upcoming events in the Parks & Recreation Department. Recreation Division Manager Penny Williams reported that the Cardinal Caravan is January 16th and they did raise the fee to $6.00. The Polar Plunge is on Feb. 4th, Super Kid’s Race Day is on Feb 5, Valen”Teen” Dance is on Feb 10th, Father Daughter Dance in on Feb. 18th, and Fundamentals of Volleyball is on Feb 19th. 5. OTHER BUSINESS A. Next Board Meeting The next board meeting is scheduled for Monday February 13th, at the Osage Centre. 6. ADJOURNMENT There being no further business, the meeting was adjourned with a motion from Roger Hudson and seconded by Phil Cantoni. Motion passed. Meeting adjourned. Submitted by: Bari Neff, Secretary