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HomeMy WebLinkAboutParks and Recreation Board Minutes 10-9-2017 (DRAFT) Parks and Recreation Advisory Board Meeting Monday, October 9, 2017 The Parks and Recreation Advisory Board met for their regular meeting October 9, 2017 at Osage Centre at 5:30 p.m. Board Members Present: Staff Present: Percy Huston, Chairman Julia Jones, Director of Parks and Recreation Daniel Presson, Vice Chairman Penny Williams, Recreation Division Manager Bari Neff, Secretary Scott Williams, Recreation Division Manager Pete Frazier, Board Member Brock Davis, Parks Division Manager Craig Billmeyer, Board Member Kaed Horrell, Asst. Recreation Division Manager Roger Hudson, Board Member Stacey Welter, Administrative Coordinator Tracey Glenn, Board Member Phil Cantoni, Board Member Ken Stilson, Board Member Kevin Noel, Board Member Dave Cantrell, Board Member Bob Fox, Councilman Absent: None 1. WELCOME / INTRODUCTIONS Chairman Huston called the meeting to order. He introduced Aquatics Supervisor, Stephanie Buehler, and Golf Course Manager Bryan Jones. Stephanie started with the department in May and Bryan started in September. They both told a little bit about themselves to the board. 2. OLD BUSINESS: A. Approval Of Minutes: Chairman Huston requested the approval of the minutes from September 11th, 2017. Craig Billmeyer made a motion seconded by Daniel Presson. Motion approved. B. Next Steps: Discussion on PRS2/Projects and Public Meetings i. Public Meeting Dates: Oct. 10 (4H Exhibit Hall), 12 (Shawnee Park Center), 18 (Osage Centre) ii. Chairman Huston was given the task of requesting a meeting with city council. After speaking with Bob and Danny they said the council would like to meet after the public meetings. Director Jones then explained how the public meeting would work. These meetings are a chance for the public to be informed and for them to fill out a questionnaire provided at the meetings. She handed out an example of the projects sheets that would also be at the meetings. She explained that the council would need to finalize the list by the end of November, with the ballot language being approved in December. Councilman Fox added that he is unsure the additional 1/8 permanent will be included on the ballot. He also added that he thinks there should be a park and amenities added to the list for South Cape. The tax needs to appeal to the whole city. If the 1/8 permanent becomes not permanent, this could potentially free up money for the existing projects that are underfunded. Director Jones then announced that Tracey Glenn would lead the PRS 2 Committee and Jay Knudson would stand as treasurer. This committee has been meeting regularly discussing how this tax should be laid out. Tracey would like to meet with council after the public meetings. C. Spaghetti Day i. Penny Williams began by stating that the event is on November 9th. The adult ticket has increased by $1 making it $8 per ticket. They have increased their goal to $30,000. Stacey Welter asked the board members to start sending in their sponsorships for the event. A volunteer form will be sent out for people to sign up for the event. 3. NEW BUSINESS A. Nomination of Officers i. Director Jones asked board members to submit any nominations for officers. The voting will take place next month. The new positions will go into effect at the January meeting. Daniel Presson, Kevin Noel and Peter Frazier are currently up for reappointment. 4. REPORTS A. Parks and Recreation Project Updates i. Parks Division Manager Brock Davis reported that the trail widening is wrapping up and they are cleaning the affected trail areas. People are very complimentary of this addition. Mr. Davis explained that there will eventually be a yellow line down the middle of the trail to distinguish sides. Craig Billmeyer suggested improving the signage and kiosk information that shows distances on the trail. They are outdated and not very clear. Phil Cantoni suggested having memorial benches along the trail for people to purchase. Dave Cantrell suggested displaying a PRS sign next to the trail saying that if they would like the rest of the trail to be widened then vote yes on PRS 2. Something like “This project brought to you by PRS”. Manager Davis went on to report that the roofs are now on the restrooms at Arena Park. When these are complete they will begin on Shelter 2 and the playground next to it. They are currently working on site plans for Capaha Park splash pad and restroom. They are finalizing the plans for the Skate Park and are working on donations for the concrete. They are hoping to have it complete this coming June. The parking lot at the 4H Exhibit Hall is complete. The SPSC Field lights on 13, 14, and 3 are completed and phase 2 of the ballfields are well under way. The parking lot over lay will begin in the next couple of weeks. B. Golf Course Advisory Board i. Manger Davis reported that the maintenance men are preparing the greens for winter. There are new golf board members, Kent Talley, Nate Savarino, Gary Wren, and Kent House. C. Tree Advisory Board i. Mr. Billmeyer reported that Laura Klipfel, and Robert Harris were the newest members on the board. Jennifer Behnken is their new Chair. Tree labeling along the trail was suggested. D. Red House Interpretive Center Committee i. Mr. Presson reported that the Heritage Days event was a huge success. Over 1500 came to the Red House. The Nina and Pinta helped to draw a large crowd. The season is winding down and they are starting preparations for next year. The Bee Hive oven is complete and being used for demonstrations. Christie Marshawn is their newest member. E. Parks and Recreation Foundation i. Mrs. Neff reported that the next event is Spaghetti Day and the next board meeting is Thursday. Breakfast with Santa will be held in December, and the Sports Banquet will be held in January. F. Council Report i. Councilman Fox reported that there focus right now is PRS 2. Bob is running for Mayor in April, and Dan Presson is running for council. Danny Essner will step down as councilman. G. Monthly Staff Report/Calendar Update i. Staff briefs were handed out to board members to review. Mrs. Williams report that Central Pool hosted a swim meet that housed 22 teams. It went very well. The Boys and Girls Basketball Leagues are taking registration now. 5. OTHER BUSINESS A. Next Board Meeting The next board meeting is scheduled for Monday November 13th, 2017. With all the graffiti on the trails, Dave Cantrell suggested having sponsors for the trail that would help keep it cleaned and graffiti free. 6. ADJOURNMENT There being no further business, the meeting was adjourned with a motion from Craig Billmeyer and seconded by Pete Frazier. Motion passed. Meeting adjourned. Submitted by: Bari Neff, Secretary