Loading...
HomeMy WebLinkAboutLibrary 0217minutes CAPE GIRARDEAU PUBLIC LIBRARY BOARD OF TRUSTEES Board Meeting: Thursday, Feb 23, 2017 @ 7am Cape Girardeau Public Library, Cape Girardeau, MO ATTENDANCE MINUTES BILLS PRESIDENT’S REPORT Present: Fran Austin, Amy Trueblood, Lucas Haley, David Diveley, Ed Thompson, John McGowan, John Voss via Telecom, Sheryl Smith Absent: Stacy Dohogne Lane Also present: Director Betty Martin, Linda Bailiff President Amy Trueblood called the meeting to order at 8:00am. The minutes were reviewed. Note was made to change adjournment time from 10:30 to 9:30 am for the Jan meeting. Change noted. Ed made a motion to approve the minutes, seconded by Fran. Minutes approved. The bills were presented for approval. After a brief discussion, Sheryl made a motion to approve the bills, seconded by Lucas. Committee assignments agreed to as listed below. Amy reminded the board that she is not listed on the committees but as president she is automatically on all committees as ex-officio. This list was also included in the board packet. Building & Grounds Committee Fran Austin, Chairman John Voss Lucas Haley David Diveley By Laws & Policy Committee John McGowan, Chairman Lucas Haley David Diveley Strategic Planning Committee John McGowan, Chairman Lucas Haley Ed Thompson John Voss Budget & Personnel Committee Sheryl Smith, Chairman Ed Thompson, Co-Chairman Fran Austin John Voss Public Relations Committee Stacy Dohogne Lane, Chairman John McGowan Sheryl Smith 2 DIRECTOR’S REPORT BETTY MARTIN Circulation and Financial Summary review: The board reviewed and noted the increase in circulation and finances. It was suggested to add the cake pan statistics to the circulation report. Also, the financial report is looking stronger due to the passport revenue. Director Martin will look for a part-time person to hire with some of these funds to relieve the work load on existing staff during peak passport times. Even though passport renewals are supposed to be “self-serve” the staff also spend time coaching patrons through the process and providing a photo when necessary. A board member suggested we track the renewals to find out how much time is spent on this effort. All VHS videos have been removed from the library and the circulation statistics. They will be sold at the next Friends book sale. Grant Requests: Youth Services Coordinator Sharon Anderson’s Summer Reading Club grant for $14,990 was approved. Sharon has applied for a Racing to Read grant for $20,000 (matching $500); Youth Services Assistant Renee Jackson applied for a Spotlight on Literacy grant to work with elementary schools for $7,400 ($937 match); Director Martin wrote a Library Service Improvement grant for strategic planning for $15,000 ($7,500 or so match) and a Technology Ladder grant for the website update for $7,275 ($2,425 match). The other 2 bids for the website upgrade were double what Element 74 has proposed. Library staff should hear back from the State Library in April if the grants have been approved. Governor’s Budget: The Governor has recommended $2,960,000 less than the previous fiscal year for library funding. The Secretary of State Jay Ashcroft has made passionate pleas in budget hearings for reinstatement of this year’s original amounts. Director Martin attended Library Advocacy Day on Tuesday, Feb 7th. Presentations were made by the MLA lobbyist and Secretary of State Jay Ashcroft. Director Martin had brief visits with Senator Wallingford and Rep. Swan. The Quarterly Statistics report is included in the board packet. This report is sent to the City Council and Mayor Rediger. Director Martin reviewed a few numbers. Meeting room issue: Director Martin reported on a member of the City Council exerting pressure on Linda and Director Martin over a meeting room reservation that was not renewed by the group he represents. Passport Applications: 166 passports were accepted in January with $5,920 paid to the library. Library staff are reviewing times when additional part-time hours would be helpful. DVD fines: Director Martin requested board approval to reduce DVD fines from $1/day to $.25. After discussions with other library directors, Martin determined that many libraries charge the same $.10/day fine as for books. Staff reasons for 3 BUDGET AND PERSONNEL COMMITTEE STRATEGIC PLANNING COMMITTEE BOARD RETREAT MARCH 16th FRIENDS ADJOURNMENT NEXT MEETING the reduction in fines include: DVDs cost less than books, the library has a significant collection, users with overdue DVDs may be more likely to return them. Ed made a motion to reduce the DVD fines from $1/day to $.10/day. Lucas seconded the motion. After some discussion the motion was put to a vote. There were six votes to the affirmative and two to the negative. Motion passed. A young Homeless Man hid in the building over the Martin Luther King, Jr. holiday weekend when the library was closed. There is nothing wrong with the security system. Staff were notified and given additional steps to “sweep” the building at closing. Director Martin spoke with the young man, informed him that he cannot live here and gave him information about the homeless shelter and free meals around town. Sheryl has not received the Director’s Evaluation from all board members. The new deadline is Monday, Feb 27, 2017. She will then compile the data and set a committee meeting at a later date. John M. reported that the committee feels an internal S.W.O.T. (Strengths, Weaknesses, Opportunities, Threats) should be completed by the staff. Staff development day is March 10th and would be a good time to run through the exercise. The committee will compile the results and share them at the upcoming Board Retreat on March 16th. The Board feels that at least an hour should be spent on identifying perceptions vs. reality. Will be held at the Convention and Visitors Bureau and will begin at 7am with the regular board meeting, followed by an 8am breakfast. The Retreat will take place after breakfast and will include presentations by Youth Services Coordinator, Sharon Anderson and Adult Services Coordinator, Stephanie Weidenbenner. The Friends book sale will take place March 2-5th. Members of this board have signed up to volunteer their time. The meeting was adjourned at 8:10am. March 16th, 2017 Convention and Visitors Bureau 220 N Fountain, Cape Girardeau, MO 7am – Regular Meeting 8am – Breakfast 9am - Retreat Recorder - Linda Bailiff 4 5