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HomeMy WebLinkAboutFoundation Minutes 7.11.17 Bob Basler Larry Essner Percy Huston Pete Poe Bob Fox Michael Gardner Nathan McGuire Mark Lanzotti PARKS & RECREATION FOUNDATION MINUTES Tuesday July 11, 2017 Osage Centre 12:00 PM Noon Absent: Nathan McGuire 1. Call to Order President Bari Neff called the meeting to order. 2. Welcome & Introductions President Bari Neff welcomed everyone. 3. Approval of Minutes President Bari Neff asked for the approval of minutes from the May 3, 2017 meeting. Danny Essner made a motion, seconded by Percy Huston. All approved. 4. Treasurer’s Report A. Finalized 2017-2018 Budget – Stacey Welter / Scott Williams i. Recreation Division Manager Scott Williams began by reviewing the revenue first. He reported that the revenue budget for Spaghetti Day has been increased to $30,000. Sponsorship levels, Base Hit and Double Club have also been increased. The tee marker prices have increase so the budget has increased as well. The Downtown Golf Tournament has been canceled for now and will be taken out of the budget. The arena table and chair rentals will potentially increase in price. The price change will be decided on at the next meeting. Both revenue and expense accounts were reviewed and were increased or decreased based of last actual. Foundation equipment/project purchases include skate park funding, portable sports fencing, special event equipment, aquatics lounge furniture, umpire shelter, porta cool system, portable pitching mound and a portion of shade structure at the complex. President Bari Neff asked for a motion to approve the budget. Pete Poe made a motion, seconded by Kevin Noel. Motion approved. 5. Old Business A. 2017 Calendar of Events i. Division Manager Penny Williams reviewed the calendar of events with the board. She reported that the City 2 City Run brought in about $2000 to the aquatics fund. She reported that July 29th is the Cary Flanagan Memorial Tournament, August 5th is the Nightfall Glowball tournament, and September 21 is the Senior 2 Man Scramble. On August 1st Cape Splash will be hosting the Board Member/Staff night at 7:30pm. B. Foundation Board of Trustees Terms Recommendation i. Director Thompson presented a chart with terms on it. In October Larry, FOUNDATION MEMBERS: Bari Neff, President Danny Essner, Vice President Tom Neumeyer, Secretary Mark Lanzotti, Treasurer Pete and Tom will be up for renewal. The board will vote in October and the term would begin in January. Director Thompson would like the foundation to adopt these terms in the bylaws. Director Thompson asked for a motion to approve this process and to bring the bi-laws to the next meeting. Tom Neumeyer made a motion 2nd by Michael Gardner. Motion passed. C. Budget Amendment – Ties and Tennies – Scott/Julia i. Division Manager Scott Williams reported that they were going to set up a Sportsplex account in the foundation. The Ties and Tennies event lost money and there will need to be a transfer of $1800.00 to cover the loss. Manager Williams suggested using interest money to cover the deficit. Danny Essner made a motion for this action 2nd by Mark Lanzotti. Motion passed. D. Loyalty Card Update – Scott Williams i. Division Manager Williams explained that Scott Blank would like to meet with some of the board members to talk about options with the Loyalty Card program. With the Loyalty Card, consumers would receive $0.10 off per gallon of gas and 1% off all purchases in store including the post office. With the use of the card, a certain percentage of sales would be donated back to the foundation. The card would link to your checking account. They would like to have a meeting the first of August. 6. New Business A. Foundation Member Night at Cape Splash – Penny Williams i. Recreation Division Manager Penny Williams reported that on August 1st, they would host a Membership/Sponsor appreciation night at Cape Splash. All foundation members, board members, and corporate sponsors are invited to attend. The board suggested having a booth there to sell next year’s memberships. B. Spaghetti Day 2017, November 9th - Penny Williams i. Manager Williams reminded the board to review the lists of sponsors and to make sure they weren’t asking sponsors who have been contacted in the past. The sponsor form has been updated with new sponsorship prices and ticket prices. Please send forms into Stacey as soon as you get them so they can be processed. C. Celebration of Youth Sports Banquet 2018 - Scott Williams i. Manager Williams is asking for nominations for the special awards for this event. He asked if it was a problem having the event on the night of the chamber event. After much discussion the board agreed to keep it on the date as scheduled, January 26, 2018. 7. Reports A. Finance Sub-Committee i. Bari Neff asked for a motion to raise the Spaghetti Day adult ticket price from $7.00 to $8.00. Kevin Noel made a motion 2nd by Danny Essner. All approved. B. Membership Sub-committee i. The board reviewed what the membership program has done the past three years. Over all the sponsorships are up and they look to increase again in 2018. C. Special Events & Programs Sub-Committee – Bari Neff i. No Report. The board will be meeting in September to discuss Spaghetti Day and other upcoming events. 8. Other Business A. Parks & Recreation Projects / Reports i. PRS 1 & 2/Parks & Recreation and Trails Master Plan 1. No report due to lack of time. B. Next Meeting – October 12th, 2017 @ 12:00pm 9. Adjournment There being no further business, the meeting was adjourned with a motion from Tom Neumeyer and seconded by Bob Basler. Motion passed. Respectfully submitted, Tom Neumeyer, Secretary