HomeMy WebLinkAboutFoundation Minutes 1.5.17
Bob Basler Larry Essner Percy Huston Pete Poe
Bob Fox Michael Gardner Nathan McGuire Mark Lanzotti
PARKS & RECREATION FOUNDATION MINUTES
Thursday January 5, 2017
Shawnee Park Centre
12:00 PM Noon
Absent: Nathan McGuire
1. Call to Order
President Bari Neff called the meeting to order.
2. Welcome & Introductions
President Bari Neff welcomed everyone and began the meeting.
3. Approval of Minutes
President Bari Neff asked for the approval of minutes from the October 13, 2016 meeting.
Pete Poe made a motion, seconded by Danny Essner. All Approved
4. Treasurer’s Report
A. YTD Budget Report – Stacey Welter / Scott Williams
i. Administrative Coordinator Stacey Welter reviewed the 2016-2017
budget with the board. She explained the YTD totals on events that had
already occurred along with purchases that had already been made. Division
Manager Scott Williams also added that account balances through Dec. 31,
2016 would be presented at the April meeting along with a proposed 2017-
2018 budget.
5. Old Business
A. Spaghetti Day Review
i. Administrative Coordinator Stacey Welter presented the board with the
financial analysis of the event. Total net revenue is $17368.12 which is a
record high. Division Manager Penny Williams added that the event was very
successful and ran very smoothly. Everyone’s volunteer efforts were very
much appreciated. If anyone has any suggestions for next year please email
Penny or Stacey.
B. Breakfast with Santa
i. Division Manager Penny Williams reported that the event went very
well. The attendance was 187 which is a good number. The kids were happy
and all went smoothly.
C. Cardinals Caravan
i. Division Manager Penny Williams reported that the event would be
held January 16, 2017. Everything is ready to go. If anyone would like to
volunteer please let Penny know.
D. Celebration of Youth Sports Awards Banquet
i. Division Manager Scott Williams reported everything is shaping up for
the event. They are still looking at award recipients for the Community Impact
Award, & Life Time Achievement Award. The board weighed in their thoughts
FOUNDATION MEMBERS:
Bari Neff, President Danny Essner, Vice President
Tom Neumeyer, Secretary , Treasurer
and opinions on who they thought should get the award. Mr. Williams is still
asking for volunteers for the event. If anyone would like to volunteer please
contact Stacey.
E. 2017 Calendar of Events
i. Division Manager Penny Williams reviewed the calendar of events with
the board. Board members are to get back to her with any events they would like
to work.
6. Old Business
A. Foundation of the Ozarks Update
i. Director Thompson reported that as of now they have decided to forgo
any business with the Foundation of the Ozarks but may check into it again at
a later date. There are a lot of questions and factors that would have to be
figured out before they move forward.
B. Board of Trustees Terms Recommendation
i. The board discussed current term limits and whether or not to change
vs keeping them the same with three, three year terms. The change would be
to not have term limits. The board discussed both ideas and recommended to
do more research and make a recommendation at our next meeting.
C. Election of Officers
i. Bari Neff, Danny Essner and Tom Neumeyer were all nominated to resume
positions of Chairman, Vice-Chairman and Secretary. Mark Lanzotti was
nominated to be Treasurer. Percy Huston made a motion seconded by Pete
Poe.
7. Reports
A. Finance Sub-Committee
i. No Report
B. Membership Sub-Committee
i. Percy Huston reported that letters for members are going out from
board members and staff and we should be seeing an influx of registrations
soon. Scott Williams also reported that the membership cards are being
finalized and will be ordered within the week.
C. Special Events & Programs Sub-Committee – Bari Neff
i. No Report
8. Other Business
A. Parks & Recreation Projects / Reports
i. PRS/Parks & Recreation and Trails Master Plan
1. Division Manger Brock Davis reported that they are finishing up
Kiwanis Restroom and are tearing down shelters at Arena Park.
ii. Indoor Sports Complex
1. Director Julia Thompson reported that everything is going well.
They have begun installed the wood courts and that will take
approximately three months to complete. They will be holding a
premier event of Ties and Tennis in May along with the Grand
Opening.
B. Next Meeting – April 7th, 2017 @ 12:00pm
9. Adjournment
There being no further business, the meeting was adjourned with a motion from Bari Neff and
seconded by Tom Neumeyer. Motion passed.
Respectfully submitted,
Tom Neumeyer, Secretary