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HomeMy WebLinkAbout0317minutes library CAPE GIRARDEAU PUBLIC LIBRARY BOARD OF TRUSTEES Board Meeting and Retreat: Thursday, March 16, 2017 @ 7am Convention & Visitors Bureau, Cape Girardeau, MO ATTENDANCE MINUTES BILLS PRESIDENT’S REPORT DIRECTOR’S REPORT BETTY MARTIN Present: Fran Austin, Amy Trueblood, Lucas Haley, David Diveley, Ed Thompson, John McGowan, John Voss, Sheryl Smith, Stacy Dohogne Lane Also present: Director Betty Martin, Linda Bailiff President Amy Trueblood called the meeting to order at 7:00am. The minutes were reviewed. John V. made a motion to approve the minutes, seconded by John M. Motion passed. The bills will be emailed for approval closer to the end of the month. Board member Sheryl Smith has served for 11 years and her time limit will be met at the end of June. President Amy Trueblood asked for recommendations for a replacement. The applicant must live inside the library district boundaries. Director Martin distributed the library organizational chart for Board review. A suggestion was made to add a photo beside each staff member’s name on the chart for easier identification when a board member visits the library. New Staff: Former volunteer Janet Nichols has been hired part-time as a Passport Agent and to help in the Adult Services department. Staff Development Day took place last Friday. Board member John McGowan led the staff in a SWOT (Strengths, Weaknesses, Opportunities, Threats) exercise as it pertains to the library and library services. President Amy Trueblood presented a review of the Anti-Harassment, Anti-Sexual Discrimination Policy. The Emergency Fire Procedure was also reviewed with a tour of all fire pulls and extinguishers in the building. Rene Holtermann presented Stephen Covey’s prioritization and weekly schedule method. There was also a team building exercise at the end of the day. Director Martin wrote a note to each staff member thanking them for their service and included a $25 gift card purchased with the library’s credit card points. Many thanks to John and Amy for helping to make the day a great success. DVD Fines: Director Martin shared some statistics about late and/or never returned DVDs. The Board asked for more information. In the meantime, John M. made a motion to revert back to the original policy of charging a late fee of $1/DVD per day until the Board decides what to do going forward. Sheryl seconded the motion. Motion passed. American Library Association Conference Request: Director Martin distributed a Travel Request in the amount of $1,049.00 to attend the conference in Chicago June 23-27th. John V. made a motion to approve the request, seconded by John M. Motion passed. 2 FRIENDS BUDGET AND PERSONNEL COMMITTEE ADJOURNMENT NEXT MEETING BOARD RETREAT Notary Service hours may have to be more limited because of the passport business. John V. asked who else offers this service in town. The only known place is the UPS store on William. John V. asked that more research be done – survey the community to determine who else offers the service. Does City Hall? United Way? Drive Up Window Signage: The Friends Foundation has agreed to pay for three signs to help with drive-up services. One near the street, one for “drop-off” and one for “pick-up”. Cake Pan check-outs have been added to the statistics page in the board report packet. Citizen’s Request for Reconsideration of Library Material: A library patron has requested the removal of both the old and new Testament of The Brick Bible by Brendan Powell Smith. Director Martin discussed this with the board and they support her decision to leave it in the YS department. Director Martin will inform the patron. The Friends book sale made $3389 before expenses. Thanks to the board members who volunteered their time. Sheryl made a motion to go into closed session to discuss a personnel matter per RSMO 610.021(3). Amy seconded the motion. Motion carried. Director Martin and Administrative Assistant Bailiff left the meeting. Minutes were recorded. The board meeting adjourned at 8:50am. Cape Public Library Thursday, April 27th @ 7am. Youth Services Coordinator Sharon Anderson gave a presentation of highlights of the previous year’s programming and statistics. Adult Services Coordinator Stephanie Wiedenbenner also presented highlights of recent programs from her department. Strategic Planning Committee Chair John McGowan shared the results of the SWOT exercise from staff development day. There was discussion of these results and the Committee will reconvene after the next Board meeting on April 27. The retreat ended at 11:50am. Recorder - Linda Bailiff 3