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HomeMy WebLinkAbout10.13.16 Parks and rec foundation Bob Basler Larry Essner Percy Huston Pete Poe Bob Fox Michael Gardner Nathan McGuire Mark Lanzotti PARKS & RECREATION FOUNDATION MINUTES Thursday October 13, 2016 Osage Centre 12:00 PM Noon Absent: Percy Huston, Bob Fox 1. Call to Order President Bari Neff called the meeting to order. 2. Welcome & Introductions President Bari Neff welcomed everyone and introduced new board member Mark Lanzotti. 3. Approval of Minutes President Bari Neff asked for the approval of minutes from the July 14, 2016 meeting. Pete Poe made a motion, seconded by Danny Essner. All Approved 4. New Business A. Foundation of the Ozarks Presentation i. Mayor Harry Rediger began by introducing Moe Sandfort and The Foundation of the Ozarks. Mr. Sandfort gave back ground information about the foundation and its purpose. Community Foundation of the Ozarks provides both endowments and capacity funds. He recommended looking at their website cfozarks.org for more information. Julia and Stacey will meet with Moe to talk about operations and functionality of the foundation funds. B. Foundation Board of Trustees Terms i. Director Thompson reported that currently the foundation does not have term limits. She would like the board to consider changing the bi-laws or leave them the same before the next meeting. Danny Essner suggested following the Park Board terms. C. Review/Approval of Quarterly Membership Newsletter i. Scott Williams reported this would be emailed out and approved over email. D. Gearing up for Spaghetti Day i. Penny Williams reported that everything was falling into place. She asked board members to please bring a dessert if they could and to also volunteer that day if they were available. Stacey will email out sponsor list to board members. Please have sponsors into Stacey by November 2nd. E. 2017 Meeting Calendar i. Stacey proposed the dates of January 12th, April 6th, July 13th, and October 12th for the 2017 meeting dates. Bari had a conflict on January 12th and suggested moving the date to January 5th. An email will be sent out to confirm the dates. FOUNDATION MEMBERS: Bari Neff, President Danny Essner, Vice President Tom Neumeyer, Secretary Beverly Evans, Treasurer 5. Treasurer’s Report A. Year End Foundation Balances for FY 2015-2016 i. Recreation Division Manager Scott Williams reported that foundation has a balance of $433,309.59 at the end of the fiscal year. Stacey went through each of the accounts in more detail. Director Thompson also gave a brief overview of the accounts, restricted vs non-restricted so that everyone has a better understanding of them. B. PRS 2 i. Director Thompson wanted to let the board members know that the time for the tax renewal was approaching quickly and more meetings and discussions were coming in the near future. 6. Old Business A. Doggy Swim Day i. Patrick Watson reported that it was another successful year with 148 dogs in attendance. Possibly looking at raising admission for next year. B. Senior 2 Man Scramble i. Adam Halter reported that the event went well however next year they will be looking at different ways to increase participation. C. Downtown Golf Tournament i. Stacey reported that there were 23 participants. Even with low turnout the event still raised over 1200 for the Red House. Possibly looking at other options for the event for next year. D. Calendar of Events 2016 i. Division Manager Penny Williams reported that the next events were Spaghetti Day, Breakfast with Santa, and the Celebration of Youth Sports Awards Banquet. If anyone has recommendations for the Life Time Achievement, or Community Impact award they should email Scott. This year the Missourian is a sponsor of the event. 7. Reports A. Finance Sub-Committee i. Treasurer Beverly Evans reported that the committee met in last week. She asked for a motion to approve the account balances as presented. Pete Poe made a motion seconded by Danny Essner. All approved. B. Membership Sub-Committee i. Scott Williams reported that the campaign would kick off at Spaghetti Day. The board will meet again soon to establish goals for 2017. C. Special Events & Programs Sub-Committee – Bari Neff i. President Bari Neff reported that the committee met in September. Penny Williams reviewed the fee increases as discussed. Increasing the Cardinal Caravan from $5 to $6; Senior 2 Man increase to $50; Doggy Swim Day considering raising the price to $8.00/dog; Spaghetti Day increasing Base Hit sponsor to $60 and Double Club to $115. Bari asked for motion to increase fees as discussed. Pete Poe made a motion seconded by Beverly Evans, Motion passed. D. Sponsorship Sub-Committee i. Danny Essner reported that the committee did not meet this month. 8. Other Business A. Parks & Recreation Projects / Reports i. PRS/Parks & Recreation and Trails Master Plan 1. Director Thompson reported that the Parks Advisory Board have been taking tours of facilities and determining what needs to be improved and what we need that we don’t currently have. They are evaluating these areas to prepare for PRS 2. Anyone is welcome to join tours. ii. Indoor Sports Complex 1. Director Julia Thompson reported to the board that everything was going well. She also announced that Heather Davis would be the new facility manager. B. Next Meeting – January 5th, 2016 @ 12:00pm 9. Adjournment There being no further business, the meeting was adjourned with a motion from Bari Neff and seconded by Tom Neumeyer. Motion passed. Respectfully submitted, Tom Neumeyer, Secretary