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HomeMy WebLinkAboutPR Advisory Minutes 9.10.18- Draft (DRAFT) Parks and Recreation Advisory Board Meeting Monday, September 10, 2018 The Parks and Recreation Advisory Board held their regular meeting on September 10, 2018, at 5:30 p.m. at the Osage Centre. Board Members Present: Staff Present: Percy Huston, Chairman Julia Jones, Director of Parks and Recreation Roger Hudson, Vice Chairman Penny Williams, Recreation Division Manager Bari Neff, Secretary Scott Williams, Recreation Division Manager Craig Billmeyer, Board Member Brock Davis, Parks Division Manager David Cantrell, Board Member Diane Boyer, Administrative Secretary Tracey Glenn, Board Member Kevin Noel, Board Member Beverly Evans, Board Member Kenneth Stilson, Board Member Anne Dohogne, Board Member Dan Presson, Councilman Liaison Absent: Pete Frazier, Board Member 1. WELCOME / INTRODUCTIONS Chairman Huston called the meeting to order and welcomed new board member, Anne Dohogne. 2. OLD BUSINESS A. Approval Of Minutes Chairman Huston asked for the approval of the minutes from August 13, 2018. Tracey Glenn proposed clarifying the last sentence in 3A under New Business to read, “The board voted to recommend Anne Dohogne to City Council to be the newest board member”. The board agreed. Tracey made a motion, seconded by Roger Hudson to approve the minutes as amended. All approved. Motion passed. B. Aquatics Facility Committee Update Director Jones reported that the committee has received RFPs from companies interested in being the consultant on the project. At their last meeting, the committee narrowed those down to three. These three will present their proposals beginning tomorrow. The first presentation will begin at 1:00 p.m. and the final two will be on Wednesday beginning at 1:00 p.m. These presentations will be open to the public and held at the Cape Girardeau SportsPlex. The committee will then recommend the consultant to the City Council and the council will make the final decision. 3. NEW BUSINESS A. Tree Board Liaison Director Jones brought to the board’s attention that Craig Billmeyer will be terming out in October leaving a critical opening. He is the current Parks and Recreation Advisory Board/Tree Advisory Board liaison. Director Jones asked the board to consider this opening and make their recommendation at the next meeting. She would like to have the opening filled by November. B. New Board Appointment Chairman Huston reiterated Craig Billmeyer and Bari Neff will both be terming out in October. At next month’s meeting, the board will review the candidates’ applications and vote on the two recommendations to be made to the City Council for appointment. C. Parks and Rec Ordinance Review Director Jones asked the board to review the current code of ordinances. Since various sections of Chapter 18 Parks and Recreation are outdated, the board may need to re-write some of those ordinances. She asked the board to look at other cities and compare our ordinance with their Parks and Recreation ordinances. Director Jones suggested forming a sub-committee that would make recommendations to the board. After those changes are made, the ordinance would go through legal review. After returning from legal, the board would make any final revisions and present the ordinance to the City Council for final review and approval. David Cantrell said he would be happy to head the sub-committee. Chairman Huston thanked David and will ask for additional volunteers at the next meeting. 4. REPORTS A. Parks and Recreation Project Updates i. Arena Park Ditch Project - Parks Division Manager Brock Davis reported that this project will start in November. The culvert has been ordered. The project will start in the ditch on Optimist Drive near the Quonset Hut in Arena Park and go passed Field #7 to the Cape LaCroix Creek. It will not go under any fields nor tear up the road. ii. Capaha Phase 2 and Ballfields – Mr. Davis reported Parks Maintenance started excavating the old wading pool at Capaha Park. Shelter #1 will be renovated to match Shelter #3. There will be a new restroom, sidewalks and splash pad installed this coming spring. Director Jones reported they are getting close to the final design for the renovations the city is going to do for Capaha Ballfield. The upper area will become a pedestrian plaza. There will be new sidewalks and a handicap area. The first base side dugout will be lowered. This will be a design build project for 1.5 million. They would like to have the renovations completed before SEMO begins in February. B. Golf Course Advisory Board i. Parks Division Manager Davis reported Golf Maintenance is making some improvements to Hole #11 by moving the tee back and over to make it safer. There have been some improvements to the sandtrap in front of the green as well. This fall or spring they will set new turf on the fairways. C. Tree Advisory Board i. Craig Billmeyer reported the next Tree Advisory Board Meeting will be held on Monday, October 8th. D. Red House Interpretive Center Committee i. Director Jones reported the committee is working on gathering information for a Historic Homes Tour next June. They continue doing some repairs at the Red House and are working on the beehive oven. She reminded everyone that Heritage Days will be held Saturday, October 6th, highlighting historic areas. E. Parks and Recreation Foundation i. Recreation & Aquatics Division Manager Penny Williams invited everyone to Doggie Swim Day which will be held Sunday, September 23rd, at Cape Splash. The fee is $8 per dog. Dogs 25 pounds or smaller will swim from 1:00 p.m. to 2:00 p.m. The larger dogs will swim from 2:30 p.m. to 3:30 p.m. Bari Neff reported there will be a Foundation Finance Committee Meeting on October 4th and a Foundation Meeting October 11th. Spaghetti Day will be November 8th. She reminded the board that volunteers are needed and handed out packets for sponsorships. F. Council Report i. Councilman Presson conveyed since the County will be moving out of the Common Pleas Courthouse, the council had a unique opportunity to take a tour of the entire complex. The council is still deciding on the statue that will be placed at Ivers Square. G. Monthly Staff Report/Calendar Update i. Staff briefs were handed out to board members to review. Recreation & Aquatics Division Manager Penny Williams reported on the upcoming events. H. Other Items i. Recreation Division Manager Scott Williams reported the Tournament Event Economic Impact Report has been updated. The title was changed, leagues were added and the impact levels were redefined. This report will go to City Council for approval within the next couple months. Chairman Huston reported they will start construction of the new Skate Park on September 18th. Director Jones recognized board member, Kenneth Stilson. His play received great notoriety. Kenneth has been inducted into his high school Hall of Fame and is the author of an Acting Book voted as the #1 Acting Textbook in the country. 5. OTHER BUSINESS Director Jones mentioned the board will vote to recommend two new board members at the next meeting. A. Next Board Meeting The next board meeting is scheduled for Monday October 8th, 2018, at the Osage Centre. 6. ADJOURNMENT There being no further business, the meeting was adjourned with a motion from Tracey Glenn and seconded by Craig Billmeyer. Motion passed. Meeting adjourned. Submitted by: Bari Neff, Secretary