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HomeMy WebLinkAboutPR Advisory Minutes 8.13.18- Draft (DRAFT) Parks and Recreation Advisory Board Meeting Monday, August 13, 2018 The Parks and Recreation Advisory Board met for their regular meeting August 13, 2018 at Osage Centre at 5:30 p.m. Board Members Present: Staff Present: Percy Huston, Chairman Julia Jones, Director of Parks and Recreation Roger Hudson, Vice Chairman Penny Williams, Recreation Division Manager Bari Neff, Secretary Scott Williams, Recreation Division Manager Kenn Stilson, Board Member Brock Davis, Parks Division Manager Craig Billmeyer, Board Member Kaed Horrell, Asst. Recreation Division Manager Tracey Glenn, Board Member Stacey Welter, Administrative Coordinator Kevin Noel, Board Member Beverly Evans, Board Member Pete Frazier, Board Member Craig Billmeyer, Board Member Absent: David Cantrell 1. WELCOME / INTRODUCTIONS Chairman Huston called the meeting to order. 2. OLD BUSINESS: A. Approval Of Minutes: Chairman Huston asked for the approval of the minutes from July 9, 2018. Tracey Glenn made a motion, seconded by Kenn Stilson. All approved. Motion passed. 3. NEW BUSINESS A. Appointment of Parks & Recreation Advisory Board Member i. Director Jones announced all applicants that were submitted for the Park Board position. Each of the board members told what they knew about the candidates and then they took a vote. Anne Dohogne was voted to be the newest board member. B. Aquatics Facility Committee Update i. Director Jones reported that the committee met a month and the meeting was very positive. Committee member Kathy Bertrand submitted some questions that would be the base of upcoming meeting on Wednesday. Board member Tracey Glenn expressed her appreciation of the Mayor inviting everyone individually to attend the meeting. She was also pleased that the committee was willing to listen to the crowd and asked for their input. Chairman Huston requested that an email be sent to the board to notify them of the meetings. C. NRPA Green Stormwater Grant i. Director Jones reported that she had applied for a $300,000 grant that would help with the improvement s to the Capaha Pond. This is a joint Stormwater and Parks PRS 2 project. They should find out next month if we were awarded the grant. D. Jr. NBA Basketball League i. Manager Scott Williams announced that the department would be hosting a new basketball league call Jr. NBA Basketball. This league would be for individual sign ups, opposite of our other youth basketball leagues which are team sign ups. Ages are for K-6th grade. Schedule practices will be included in the entry fee. Games will be held at the SportsPlex, Osage, and the Shawnee Park Center. E. Parks & Rec / Foundation Tournaments & Events Report i. Manager Scott Williams reported that in 2017 Mr. Bob Fox asked the department to provide a list of everything they do. Mr. Williams handed out this report and added that they plan to add non for profit events as well. This report shows the economic impact of Parks and Recreation facilities and events (Hotel stays, participants, and spectators). Mr. Williams reviews this report with the CVB to discuss events and their impact. 4. REPORTS A. Parks and Recreation Project Updates i. Arena Park Ditch Project - Parks Division Manager Brock Davis reported that this project would be started this winter/spring. There will be a double culverts (4x3’s) directing water to the Cape La Croix Creek. Once this project is complete they can move forward with the Arena Park renovations. ii. Arena Park Playgrounds – Mr. Davis reported that these projects were complete and the kids love them. They would like to have a ribbon cutting on August 30th at 12 noon. iii. Capaha Phase 2 and Ballfields – Mr. Davis reported that they will have Shelter #1 renovated and the new restroom completed this winter. The splash pad will be installed this coming spring. Director Jones reported that Penzel Construction and Grey Design were selecting to complete the renovations for Capaha Ballfield. This will be a design build project for 1.5 million. They would like to have the renovations completed before SEMO begins in February. iv. Cary Flanagan Memorial Shelter – Mr. Scott Williams reported that the shelter is almost complete and will be a great addition to the park. B. Golf Course Advisory Board i. Manager Davis reported that the turf is looking great with the hot weather. They hosted the Night Fall Glowball Tournament with 15 teams. Cody did well for his first Glowball Tournament. C. Tree Advisory Board i. Craig Billmeyer reported that Steve Cook is retiring and Stan Polivick will be taking his place. Craig will be need to be replaced in October as he will term out of the Park Board. His replacement will need to go to the October meeting as well. D. Red House Interpretive Center Committee i. Director Jones reported that they have been raising money through sponsorships. They are looking at a historic home tour to raise money as well. E. Parks and Recreation Foundation i. Bari Neff reported that Spaghetti Day would be coming up November 8th. An email with all Spaghetti Day documents will be sent out to the board. F. Council Report i. Councilman Presson reported that Legrand Transmission has been acquired for flood buyout and TIF will be used towards the Esquire Theatre. G. Monthly Staff Report/Calendar Update i. Staff briefs were handed out to board members to review. Mrs. Williams reported on the upcoming events. 5. OTHER BUSINESS – Director Jones mentioned that they have been having a lot of homeless in our parks and it is currently being researched on what they can do about it. A. Next Board Meeting The next board meeting is scheduled for Monday September 10th, 2018. 6. ADJOURNMENT There being no further business, the meeting was adjourned with a motion from Tracey Glenn and seconded by Bari Neff. Motion passed. Meeting adjourned. Submitted by: Bari Neff, Secretary