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HomeMy WebLinkAboutPR Advisory Minutes 6.11.18- Draft (DRAFT) Parks and Recreation Advisory Board Meeting Monday, June 11, 2018 The Parks and Recreation Advisory Board met for their regular meeting June 11, 2018 at Osage Centre at 5:30 p.m. Board Members Present: Staff Present: Percy Huston, Chairman Julia Jones, Director of Parks and Recreation Roger Hudson, Vice Chairman Penny Williams, Recreation Division Manager Bari Neff, Secretary Scott Williams, Recreation Division Manager Kenn Stilson, Board Member Brock Davis, Parks Division Manager Craig Billmeyer, Board Member Kaed Horrell, Asst. Recreation Division Manager Tracey Glenn, Board Member Stacey Welter, Administrative Coordinator David Cantrell, Board Member Pete Frazier, Board Member Craig Billmeyer, Board Member Absent: Phil Cantoni, Kevin Noel, Daniel Presson 1. WELCOME / INTRODUCTIONS Chairman Huston called the meeting to order. He welcome newest board member Beverly Evans back to the board. Everyone introduced themselves to her and she told about her background. 2. OLD BUSINESS: A. Approval Of Minutes: Chairman Huston asked for the approval of the minutes from May 14, 2018. Dave Cantrell made a motion, seconded by Tracey Glenn. All approved. Motion passed. B. Next Steps: Overview / Discussion on PRS2 Initiative i. Director Jones began by stating that an analysis of future sales tax income was done and it is showing to be flat. She also stated that there is an indication that interest rates will go up. If trends continue like this funds will be tight. Director Jones informed the board that the Arena Stormwater project was approved to start immediately. An RFP could go out for this project this fall. They are hoping to have the project completed by March of 2019. The plan is to strategically place 2 box culverts within the park. Once this project is complete they could move forward with Arena Park renovations. ii. The aquatics committee has been formed and will start meeting next month. The plan is to hire a consultant to guide the process. The meetings will be opened to the public. Once they have gone through a vetting process, a recommendation from the committee would go to the city council and school board. Council will make the final decision. The school board would then need to pass a tax to help fund the aquatics center. The committee list includes: Neil Glass, Kyle McDonald, Clayton Hahs, Mayor Fox, Scott Meyer, and Kathy Bertrand. Board Member Tracey Glenn asked if the committee would be adding any additional members. Director Jones said they would not be adding any new members at this time. She stated that there would be presentations given to focus groups. Chairman Huston thinks there may be a problem with how people will perceive this process without including other entities outside of Cape Public School and the City of Cape. Board member Craig Billmeyer stated that the process for the SportsPlex went very well and he has the same expectations for this process for an Aquatics Center. iii. Director Jones wanted to reiterate that the PRS2 plans that were established before the prospect league entered into the picture still stand. The only difference is that the plans will be moved forward to complete the projects sooner. She informed the board that they were meeting with the University tomorrow and that they are moving forward in a positive direction. 3. NEW BUSINESS A. Appointment of a new Red House Liaison i. Tabled for the next meeting. B. July is Parks and Recreation Month i. Division Manager Penny Williams reported that the theme this year is “A lifetime of discovery”. She handed out the July calendar to the board. July 2nd is the proclamation signing at the council meeting. She encouraged any who could to attend. July 4th is the Great American Fourth of July Celebration at Arena Park. Movie in the Parks would begin July 6th. They will have food trucks there for vending. Parks and Rec Day is July 11th. Director Jones told the board that they have painted rocks that they would be hiding. When someone finds a rock they can turn it in to redeem a pass to Cape Splash. 4. REPORTS A. Parks and Recreation Project Updates i. Parks Division Manager Brock Davis reported that they are finalizing the insurance for the Skate Park. ARC will be sending a schedule and are hoping to start as soon as possible. Capaha Phase 2 and Ballfield renovations are under way. They are tweaking the splash pad plans, and the plans for the restroom. The playground at Arena Park is nearing completion. The parks crew will be assisting with the Cary Flanagan Umpire Shelter at SPSC starting next week. B. Golf Course Advisory Board i. Manager Davis reported that the crews were working on the greens and storm water issues. The turf is looking great with the hot weather. C. Tree Advisory Board i. Craig Billmeyer reported that the board reviewed the commemorative tree program at the last meeting. They are updating the program and increasing the price to $350.00 due to an increase in supply costs. The tree list will probably change to only include native trees. The planting months would be from October – April. They are going to add that the program is a 501c3. They will add to the flyer that someone could adopt an existing tree vs. planting a new tree. They discussed tree mitigation. Potentially mitigating funds to replant trees that they have to remove. D. Red House Interpretive Center Committee i. Director Jones reported that the committee is discussing new ideas to bring in revenue for the Red House. They are exploring the idea of a Heritage and Home Tour. New member Christy Mershon has brought new life back into the group with great ideas. She leads the Friday the 13th walking tour in Old Lorimier Cemetery which gives funds to the Red House. E. Parks and Recreation Foundation i. Bari Neff reported that Bike to Work and School Day had over 30 people attend even with the rain, and she reported Global Running had over 100 people in attendance. E. Council Report i. Mr. Presson was not present. No report. G. Monthly Staff Report/Calendar Update i. Staff briefs were handed out to board members to review. Mrs. Williams reported on the upcoming events. All involved with getting Cape Splash ready after the fire were recognized at the city council meeting. Opening weekend at Cape Splash raised $33,000 in revenue. On that same weekend the SportsPlex, Golf Course and Shawnee Sports Complex also had huge tournaments. Youth Catch and Release was a success with an increase in participants from last year. The SportsPlex calendar is looking very promising for the next year with booking outside tournaments. Their budget expenses are showing less than projected which will close the gap to breaking even sooner. 5. OTHER BUSINESS A. Next Board Meeting The next board meeting is scheduled for Monday July 9th 2018. 6. ADJOURNMENT There being no further business, the meeting was adjourned with a motion from Tracey Glenn and seconded by Beverly Evans. Motion passed. Meeting adjourned. Submitted by: Bari Neff, Secretary