Loading...
HomeMy WebLinkAboutPR Advisory Minutes 10.8.18-Draft (DRAFT) Parks and Recreation Advisory Board Meeting Monday, October 8, 2018 The Parks and Recreation Advisory Board held their regular meeting on October 8, 2018, at 5:30 p.m. at the Osage Centre. Board Members Present: Staff Present: Percy Huston, Chairman Julia Jones, Director of Parks and Recreation Roger Hudson, Vice Chairman Penny Williams, Recreation Division Manager Bari Neff, Secretary Scott Williams, Recreation Division Manager Craig Billmeyer, Board Member Brock Davis, Parks Division Manager David Cantrell, Board Member Stacey Welter, Administrative Secretary Tracey Glenn, Board Member Peter Frazier, Board Member Kevin Noel, Board Member Beverly Evans, Board Member Kenneth Stilson, Board Member Anne Dohogne, Board Member Dan Presson, Councilman Liaison Absent: None 1. WELCOME / INTRODUCTIONS Chairman Huston called the meeting to order and welcomed new board member, Anne Dohogne. 2. OLD BUSINESS A. Approval Of Minutes Chairman Huston asked for the approval of the minutes from September 10, 2018. Tracey Glenn made a motion, seconded by Craig Billmeyer. Motion approved. B. Aquatics Facility Committee Update Director Jones reported that the aquatic consultant, OLC would be coming in tomorrow to go on tours of potential sites, visit with stakeholders, and meet with the committee. All meetings are opened to the public. During the committee meeting they will discuss the priorities for the facility. There will be a public survey created with questions about the facility and location. This survey will be posted to the website and printed off for anyone interested in filling it out. Director Jones informed the board of the potential locations. She also explained that Cape Public Schools would not be as involved with capitol funds if the pool was not located next to or on school property. The consultants will complete a matrix to determine what the best location would be. Tracey Glenn would like to make sure that the funding options for this project are being looked into by the consultants, to get the best facility possible. Director Jones insured her that funding options would be explored. 3. NEW BUSINESS A. Tree Board Liaison Director Jones brought to the board’s attention that Craig Billmeyer will be terming out in October leaving a the Tree Board Liaison position open. After discussion, Craig Billmeyer nominated Beverly Evans as the Tree Board Liaison. Kevin Noel seconded the motion. Motion passed. B. New Board Review/Recommendation Chairman Huston reiterated Craig Billmeyer and Bari Neff are both terming out. Mr. Huston reviewed the board member applications and the board submitted a vote. The results showed that the board would recommend Gunnar Knudtson and Brad Labruyere as the next Park & Recreation Board Members. C. Spaghetti Day Details Recreation Manager Penny Williams reminded the board members to get their sponsorships into Stacey by November 1st. Stacey sent the volunteer list around to the board members for them to sign up for the day. She also mentioned that if board members could bring a dessert for the day that would be much appreciated as well. D. November Meeting Date Conflict Director Jones informed the board that the next meeting falls on the Veteran’s Day Holiday. She recommended that the meeting be moved to Tuesday, November 13th. The board agreed with this change. E. Election of Board Officials Percy Huston and Roger Hutson have agreed to stay as Chair and Vice-Chair. Bari Neff made a motion to nominate Kenn Stilson to fill the position of Secretary. Kevin Noel seconded that motion. Motion approved. 4. REPORTS A. Parks and Recreation Project Updates i. Skate Park – Parks Division Manager Brock Davis reported that the company is stationed and are working long hours to get everything accomplished. The ARC crew just finished a project from China, which shows they are a very credible group. They would like to have everything completed by Thanksgiving. The parks crew will dress up the grass areas around the concrete. They have also worked on repairing the Common Pleas gazebo roof. ii. Capaha Phase 2 and Ballfields – Director Jones reported that the homerun deck has been designed but they are still discussion who will be paying for it. SEMO has said they can’t afford it. The homerun deck would cost approximately $185,000.00. It is up to the Catfish to come up with the funds. They also looked at lowering the dugouts, but that would be extremely costly. B. Golf Course Advisory Board i. Parks Division Manager Davis reported that they are still in summer mode with all the warm weather. C. Tree Advisory Board i. Craig Billmeyer reported that they met and had a tree identification session along the trail. After that they had their regular scheduled meeting. D. Red House Interpretive Center Committee i. Director Jones reported that Heritage Days was successful. Activities included kids games and tomahawk throwing. E. Parks and Recreation Foundation i. Mrs. Neff reiterated the need for help at Spaghetti Day. F. Council Report i. Councilman Presson reported that Missouri Park hosted an event that showed the movie Hocus Pocus. There was a great turn out for the event lead by Christie Mershon. He also reported that there had been a lot of interesting conversation about the aquatic facility. G. Monthly Staff Report/Calendar Update i. Staff briefs were handed out to board members to review. Recreation & Aquatics Division Manager Penny Williams reported on the upcoming events. H. Other Items 5. OTHER BUSINESS A. Next Board Meeting The next board meeting is scheduled for TUESDAY September 13th, 2018, at the Osage Centre. 6. ADJOURNMENT There being no further business, the meeting was adjourned with a motion from Tracey Glenn and seconded by Craig Billmeyer. Motion passed. Meeting adjourned. Submitted by: Bari Neff, Secretary