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HomeMy WebLinkAboutPR Advisory Minutes 5.14.18- Draft (DRAFT) Parks and Recreation Advisory Board Meeting Monday, May 14, 2018 The Parks and Recreation Advisory Board met for their regular meeting May 14, 2018 at Osage Centre at 5:30 p.m. Board Members Present: Staff Present: Percy Huston, Chairman Julia Jones, Director of Parks and Recreation Roger Hudson, Vice Chairman Penny Williams, Recreation Division Manager Bari Neff, Secretary Scott Williams, Recreation Division Manager Ken Stilson, Board Member Brock Davis, Parks Division Manager Phil Cantoni, Board Member Kaed Horrell, Asst. Recreation Division Manager Tracey Glenn, Board Member Stacey Welter, Administrative Coordinator David Cantrell, Board Member Pete Frazier, Board Member Kevin Noel, Board Member, Craig Billmeyer, Board Member Daniel Presson, Council Liaison Absent: 1. WELCOME / INTRODUCTIONS Chairman Huston called the meeting to order. 2. OLD BUSINESS: A. Approval Of Minutes: Chairman Huston asked for the approval of the minutes from April 9, 2018. Craig Billmeyer made a motion, seconded by Tracey Glenn. All approved. Motion passed. B. Next Steps: Overview / Discussion on PRS2 Initiative i. Director Jones began by stating that the tax money will start collecting in January 2019. She mentioned that the plans for Capaha Park are being discussed now. The prospect league is pushing renovations forward by contributing to some projects. Phil Cantoni had questions about an article that was printed on the Capaha renovations. He said it was misleading. Julia will look up the article and forward out to everyone. Director Jones confirmed that the PRS2 money will go towards the lights, restroom/concession stand and the surrounding fence. The grandstands may be improved by the prospect league. Currently they are devising a committee to decide on the details. They will also be hiring a consultant. Tracey thinks it’s important for the committee members to meet before they meet with the consultant. Tracey also wanted to know what will happen with the bubble before the new pool is built. Director Jones informed her they there are plans to improve the pump system, deck lighting, and repainting. The rest of the projects are being looked at and a time frame will be laid out for them. Once Julia receives more information she will inform the board. C. Cape Splash Pump Room Repairs i. Recreation Division Manager Penny Williams reported that they turned the pump system on last week and everything is running smoothly. Everything is on schedule to open Memorial Day weekend. 3. NEW BUSINESS A. Friends of the Parks Day / Great Cape Clean Up i. Division Manager Brock Davis reported that the event was a huge success. There were 452 volunteers, 62 bags of trash picked up, 1000 flowers and 20 trees planted, and 3 miles of the Cape La Croix Creek cleaned up. He thanked everyone for their help. All went well! B. New Park Board Member Recommendation i. Director Jones handed out ballots for the voting on a new board member. Candidates include Beverly Evans, Jeff Green, Brian Allerding, Wesley Cox, and George Gasser. The board members informed each other about the candidates if they knew of them and then they voted. Chairman Huston also informed the board that in October two of the committee members would be terming out which would mean they will need two more members. He would like for everyone to start thinking of recommendation now. After the votes were tallied, it was determined that Beverly Evans would be the newest board member. C. Selection of Vice Chair of the Parks and Recreation Advisory Board i. Director Jones reported that because Daniel Presson was now the council liaison, he could no longer serve as the vice chair. Bari Neff made a motion to nominate Roger Hudson as vice chair. Craig Billmeyer seconded the motion. Motion passed. D. Appointment of new Red House Liaison i. Item is tabled until the next meeting. G. Guest Speaker Partnership at Nature Center i. Director Jones informed the board that parks and recreation would be partnering with the MO. Running Company and the Dept. of Conservation to bring in guest speaker Jennifer Far Davis. She holds the record for hiking the Appalachian Trail the fastest. She will lecture about health and fitness, and then they will go on a short hike. Mrs. Jones said the department would be working on more collaborations with other entities. 4. REPORTS A. Parks and Recreation Project Updates i. Parks Division Manager Brock Davis reported that they are working on plans for Capaha Ph. 2, and finishing up projects in Arena Park. They playground is currently going up and asphalt is being poured around the new restroom. Brock is working with Engineering Dept. on the logistics of the skate park. They will get started either in June or September, depending on the company’s schedule. B. Golf Course Advisory Board i. Manager Davis reported that the crews were working on the greens and storm water issues. There is a gentleman interested in purchasing 14 acres behind whole 18. The land is land locked and is adjacent to the gentleman’s property. C. Tree Advisory Board i. Craig Billmeyer reported that they did not meet. D. Red House Interpretive Center Committee i. Director Jones reported that a woman donated paintings of Lewis Lorimier and they have arrived. They are beautiful and said to be $3000.00 in value. E. Parks and Recreation Foundation i. Bari Neff reported that Bike to Work and School Day will be held this Friday and a great event for people to volunteer. She also reported that the City to City Run will be held May 6th, and Global Running Day is June 6th. Aaron Panton and Tyler Cuba are the newest board members. E. Council Report i. Mr. Presson reported that he is still getting his bearings with starting his new position. They will be looking at the budget this week. Ryan Essex was selected as the newest councilman. G. Monthly Staff Report/Calendar Update i. Staff briefs were handed out to board members to review. Mrs. Williams reported on the upcoming events. ii. Director Jones also reported that she was hosting a PRS 2 celebration at her house May 22nd and all were invited to come. 5. OTHER BUSINESS A. Next Board Meeting The next board meeting is scheduled for Monday June 11th 2018. 6. ADJOURNMENT There being no further business, the meeting was adjourned with a motion from Bari Neff and seconded by Ken Stilson. Motion passed. Meeting adjourned. Submitted by: Bari Neff, Secretary