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HomeMy WebLinkAboutPR Advisory Minutes 4.9.18- Draft_ (2) (DRAFT) Parks and Recreation Advisory Board Meeting Monday, April 9, 2018 The Parks and Recreation Advisory Board met for their regular meeting April 9, 2018 at Osage Centre at 5:30 p.m. Board Members Present: Staff Present: Percy Huston, Chairman Julia Jones, Director of Parks and Recreation Daniel Presson, Vice Chair Penny Williams, Recreation Division Manager Bari Neff, Secretary Scott Williams, Recreation Division Manager Ken Stilson, Board Member Brock Davis, Parks Division Manager Phil Cantoni, Board Member Kaed Horrell, Asst. Recreation Division Manager Tracey Glenn, Board Member Stacey Welter, Administrative Coordinator David Cantrell, Board Member Pete Frazier, Board Member Kevin Noel, Board Member, Roger Hudson, Board Member Craig Billmeyer, Board Member Absent: 1. WELCOME / INTRODUCTIONS Chairman Huston called the meeting to order and began by stating that the PRS 2 Tax had passed with flying colors. Director Jones reported that all involved did an incredible job, especially the committee. 2. OLD BUSINESS: A. Approval Of Minutes: Chairman Huston asked for the approval of the minutes from March 12, 2018. Dave Cantrell made a motion, seconded by Phil Cantoni. All approved. Motion passed. B. Next Steps: Discussion on PRS2/Projects and Public Meetings i. Director Jones began by reporting that she had met with Mr. Meyer that day. They will be running numbers for projection revenue. This time around there will be more cash flow and less bonding, however some bonding will still need to occur. The indoor aquatics facility still has unanswered questions. The process of finding a location and additional funding sources will occur in the coming months. Mr. Huston thinks it will be very important to keep the stakeholders in the loop. Mrs. Glenn thinks it would be a good idea to meet with the stakeholder group before any consultants. That group needs to be heard and it would be best to keep everything as transparent as possible. Mrs. Glenn also informed the group that a letter to the editor will be sent soon and it will have the list of donors on it to say thank you. Jordan will be updating the website and facebook page to say thank you as well. C. Cape Splash Pump Room Repairs i. Recreation Division Manager Penny Williams reported that everything is in progress. Currently they are working on insulation and electric. They are planning on opening as planned. Cape PD caught the guy who set the fire. D. Skate Park Update i. Parks Division Manager Brock Davis reported that they will read the last reading of the resolution at the next council meeting. Once everything is finalized they will start construction. 3. NEW BUSINESS A. Friends of the Parks Day / Great Cape Clean Up i. Division Manager Brock Davis reminded the board that the event will be held on April 21st with registration starting at 8:30am. If anyone would like to volunteer for the event please let us know. B. Movies in the Park i. Division Manager Penny Williams announced that the Parks and Recreation department is teaming up with the Arts Council have movies in our park. They will be held four Fridays in July at Capaha Park. The movies will be Sing, Grease, Beauty and the Beast, and Moana. There will also be food trucks there along with some other vendors. All of the equipment will be rented from a company. The event will be free of charge. C. New Park Board Member i. Director Jones reported that as a result of the election, there is a spot open for Dan Presson’s position. Mayor Fox would like to keep Dan and the liaison. Due to the importance of the selection of board members, the board would like to hold off another month before they vote. Mrs. Jones then reported to the board each member that has submitted an application thus far. If a board member has someone else in mind that has not submitted an application, she encouraged them to do so before the next meeting. 4. REPORTS A. Parks and Recreation Project Updates i. Parks Division Manager Brock Davis reported that they are working on plans for Capaha Ph. 2, and finishing up projects in Arena Park. B. Golf Course Advisory Board i. Manager Davis reported that the crews were working on the greens and storm water issues. C. Tree Advisory Board i. Craig Billmeyer reported that the board met for Arbor Day where they planted 7 trees at Shawnee Park Sports Complex. D. Red House Interpretive Center Committee i. Director Jones reported that they were getting ready to open for the season. She also reported that a woman donated paintings of Lewis Lorimier and they are on their way from Texas. E. Parks and Recreation Foundation i. Bari Neff reported on the membership program. She handed out brochures for the board members take with them. Everyone needs to help sell memberships. The finance committee will be meeting in two weeks to talk about the budget. F. Council Report i. None G. Monthly Staff Report/Calendar Update i. Staff briefs were handed out to board members to review. Mrs. Williams reported on the upcoming events. The RCA Long Course Meet went really well. The SportsPlex Calendar has almost every weekend booked. Special Olympics hosted their spring games with 300 athletes in attendance. ii. Director Jones also reported that the new Broadway Sculptures are going up on Thursday, the Budweiser Clydesdales were at Arena, and the new Play Cape Magazine will be out in April. 5. OTHER BUSINESS A. Next Board Meeting The next board meeting is scheduled for Monday May 14th 2018. 6. ADJOURNMENT There being no further business, the meeting was adjourned with a motion from Bari Neff and seconded by Tracey Glenn. Motion passed. Meeting adjourned. Submitted by: Stacey Welter, Administrative Coordinator