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HomeMy WebLinkAboutPR Advisory Minutes 3.12.18- Draft (DRAFT) Parks and Recreation Advisory Board Meeting Monday, March 12, 2018 The Parks and Recreation Advisory Board met for their regular meeting March 12, 2018 at Osage Centre at 5:30 p.m. Board Members Present: Staff Present: Percy Huston, Chairman Julia Jones, Director of Parks and Recreation Bari Neff, Vice Chair Penny Williams, Recreation Division Manager Tracey Glenn, Board Member Scott Williams, Recreation Division Manager Ken Stilson, Board Member Brock Davis, Parks Division Manager Phil Cantoni, Board Member Kaed Horrell, Asst. Recreation Division Manager Daniel Presson, Board Member Stacey Welter, Administrative Coordinator David Cantrell, Board Member Pete Frazier, Board Member Kevin Noel, Board Member, Roger Hudson, Board Member Absent: Craig Billmeyer 1. WELCOME / INTRODUCTIONS Chairman Huston called the meeting to order. 2. OLD BUSINESS: A. Approval Of Minutes: Chairman Huston asked for the approval of the minutes from February 12, 2018. Kevin Noel made a motion, seconded by Daniel Presson. All approved. Motion passed. B. Next Steps: Discussion on PRS2/Projects and Public Meetings i. Committee Co-Chair Tracey Glenn reported that the Go Meeting was a success with 92 people in attendance. At the meeting they gave out T-Shirts and people signed up for rolls. She asked for all board members to tell their friends to get out and vote. If someone needs to vote absentee, they can do that up until the day before the event. They can do it in person or send it in the mail. Jim Riley and his team have done a phenomenal job with the marketing. There are more speaking engagements that will be occurring in the coming weeks. 3. NEW BUSINESS A. Cape Splash Pump Room Repairs i. Recreation Division Manager Penny Williams reported that the roof has been totally removed and replaced. The pool company will be coming in soon to replace the pump. So far everything is going as scheduled. The new pump will work more efficiently than the previous one. B. Friends of the Parks Day / Great Cape Clean Up i. Division Manager Brock Davis handed the flyer out to the board. The event will be on April 21st. If anyone wants to volunteer please call the office to sign up. Come out to the event that the event and lend a hand. Everyone who volunteers gets lunch and a free t-shirt. C. Movies in the Park i. Division Manager Penny Williams announced that the Parks and Recreation department is teaming up with the Arts Council have movies in our park. They will be held four Fridays in July at Capaha Park. The movies will be family friendly. There will also be food trucks there along with some other vendors. All of the equipment will be rented from a company. The event will be free of charge 4. REPORTS A. Parks and Recreation Project Updates i. Parks Division Manager Brock Davis handed out an example of what the splash pad will look like at Capaha Park. The area will be fenced of and will have places for benches as well. The skate park is ready to go, turnkey, they just need to get approval from City Council. Currently the restrooms in some of the parks are locked because of vandalism. The Cape Rock electricity project in underway. Manager Williams reported that the rugby fields are going to be moved to Shawnee football fields, which they are happy about. B. Golf Course Advisory Board i. Manager Davis that the staff is getting ready for the busy season. They will put chemicals down as soon as it gets warm enough. C. Tree Advisory Board i. Manager Davis reported that some members went on a tour with Engineering to look at the trees they want to take down. They determined that the trees will need to be removed for safety reasons but they will replant when the project is complete. D. Red House Interpretive Center Committee i. Daniel Presson reported that the docents were getting ready for their season to open. E. Parks and Recreation Foundation i. Bari Neff reported on the membership program. She handed out brochures for the board members take with them. Everyone needs to help sell memberships. The finance committee will be meeting in April to talk about the budget. F. Council Report i. Councilman Fox had nothing to report. G. Monthly Staff Report/Calendar Update i. Staff briefs were handed out to board members to review. Mrs. Williams reported on the upcoming events. The Father Daughter Dance had over 800 in attendance. The Mother Son Game Night was very successful with 600 people in attendance. Both the Shawnee Sports Complex and The Sportsplex have big years coming up with their entire scheduled tournament. The Sportsplex was just awarded 2 awards for its outstanding structure and functionality. 5. OTHER BUSINESS A. Next Board Meeting The next board meeting is scheduled for Monday April 9th 2018. 6. ADJOURNMENT There being no further business, the meeting was adjourned with a motion from Bari Neff and seconded by Tracey Glenn. Motion passed. Meeting adjourned. Submitted by: Stacey Welter, Administrative Coordinator