HomeMy WebLinkAboutPR Advisory Minutes 2.12.18- Draft (2)
(DRAFT)
Parks and Recreation Advisory Board Meeting
Monday, February 12, 2018
The Parks and Recreation Advisory Board met for their regular meeting February 12, 2018 at Osage Centre at
5:30 p.m.
Board Members Present: Staff Present:
Percy Huston, Chairman Julia Jones, Director of Parks and Recreation
Bari Neff, Vice Chair Penny Williams, Recreation Division Manager
Tracey Glenn, Board Member Scott Williams, Recreation Division Manager
Ken Stilson, Board Member Brock Davis, Parks Division Manager
Phil Cantoni, Board Member Kaed Horrell, Asst. Recreation Division Manager
Daniel Presson, Board Member Stacey Welter, Administrative Coordinator
David Cantrell, Board Member
Pete Frazier, Board Member
Kevin Noel, Board Member,
Craig Billmeyer, Board Member
Roger Hudson, Board Member
Absent: Bob Fox
1. WELCOME / INTRODUCTIONS
Chairman Huston called the meeting to order.
2. OLD BUSINESS:
A. Approval Of Minutes:
Chairman Huston asked for the approval of the minutes from December 11, 2017 and January 9, 2018. Phil
Cantoni made a motion, seconded by Bari Neff. All approved. Motion passed.
B. Next Steps: Discussion on PRS2/Projects and Public Meetings
i. Director Jones reported that Jim Riley with Red Letter Communications is volunteering to
do the marketing for the campaign again this year. They are a part of the Yes April 3
committee. Jim Riley was a guest at this meeting. He reported that they have completed a
video shoot for marketing purposes last week. They are currently working on website,
social media and mailing materials. March 8th will be the “Go Meeting” to kick off the
campaign. All board members were encouraged to attend. Mr. Riley described the time
line with February being the planning month and March having active marketing, speaker
engagements, and reaching out to the yes vote. They want to focus on the projects, and
showing the voters that they did what they said they would with PRS1. This is a good thing
for our community and moving forward.
C. Skate Park Update
i. Parks Division Manager Brock Davis reported that originally the goal for the Skate Park was
to raise $350,000, but unfortunately that amount of money was not raised. They asked
American Ramp Company to give a new proposal that’s less expensive. They proposed at
turnkey project for $252,000. Mr. Davis passed around an example of what that would
look like. He would like to meet with the donors to this project to make sure they are ok
with the design. The proposal does not include gravel for parking or water for water
fountain, or electric for lights. Mr. Davis asked for a motion to approve the design as
presented. Tracey Glenn made a motion seconded by Percy Huston. Motion passed.
3. NEW BUSINESS
A. Cape Splash Pump Room Repairs
i. Recreation Division Manager Penny Williams reported that there was a fire at Cape Splash
and they are ruling it arson. The fire was set in the pump room which is a total loss. Cape
PD is still investigating the case to figure out who did this. Penzel Construction is the main
contractor for repairs. May 1st is the goal to have everything completed. The damages are
fully covered by insurance. If anyone has any leads please let the Cape PD know.
B. Friends of the Parks Day / Great Cape Clean Up
i. Division Manager Brock Davis handed the flyer out to the board. The event will be on
April 21st. If anyone wants to volunteer please call the office to sign up. The La Croix Stream
cleanup will be going on at the same time. Come out to the event that the event and lend a
hand. Everyone who volunteers gets lunch and a free t-shirt.
4. REPORTS
A. Parks and Recreation Project Updates
i. Parks Division Manager Brock Davis reported they are working on finalizing the plan for
Capaha Phase 2. He also reported that the Cape Rock electric plan will begin as soon as the
weather allows. Phil Cantoni inquired about the new prospect league coming to town.
This was a deal done through the mayor and city manager. Mrs. Jones reported that with
this league coming to town they are hoping that it will help fund the improvements to the
ballfield and grandstand. The league would like to fence in the field so they can charge for
admissions etc. The league would like to merry in with our planned improvements. They
still need to work out the lease agreement.
B. Golf Course Advisory Board
i. Manager Davis that the staff is getting ready for the busy season.
C. Tree Advisory Board
i. Craig Billmeyer reported that Casey Brunke and Jake Gerard from engineering were at the
meeting today. They want to take out 32 trees for a sidewalk project. The board is not
happy about this. Creative discussion was had, and there will be more discussion to come.
Arbor Day is coming up in April.
D. Red House Interpretive Center Committee
i. Daniel Presson reported that the board did not meet.
E. Parks and Recreation Foundation
i. Bari Neff report that the Celebration of Youth Sports Awards event went well. The
Missourian did report on winner and gave a thank you to the sponsors. The membership
program is well under way. An update with numbers will be presented at the next meeting.
F. Council Report
i. Councilman Fox was absent.
G. Monthly Staff Report/Calendar Update
i. Staff briefs were handed out to board members to review. Mrs. Williams reported on the
upcoming events. The Father Daughter Dance is held February 17th. If the board has a
moment to stop by please do. It’s a wonderful event. Soccer registrations are due soon. The
Mother Son Game night was moved to the SportsPlex for a bigger venue. Play Cape
Saturday is March 10th. Super Kids Race Days was a great event with 198 in attendance.
5. OTHER BUSINESS
A. Next Board Meeting
The next board meeting is scheduled for Monday March 12th 2018.
6. ADJOURNMENT
There being no further business, the meeting was adjourned with a motion from Bari Neff and seconded by
Tracey Glenn. Motion passed. Meeting adjourned.
Submitted by:
Stacey Welter, Administrative Coordinator