Loading...
HomeMy WebLinkAboutParks and Recreation Foundation Minutes 10-12-17 Bob Basler Larry Essner Percy Huston Pete Poe Bob Fox Michael Gardner Nathan McGuire Mark Lanzotti PARKS & RECREATION FOUNDATION MINUTES Thursday October 12, 2017 Osage Centre 12:00 PM Noon Absent: Michael Gardner, Bob Basler, Bob Fox 1. Call to Order President Bari Neff called the meeting to order. 2. Welcome & Introductions President Bari Neff welcomed everyone. 3. Approval of Minutes President Bari Neff asked for the approval of minutes from the July 11, 2017 meeting. Danny Essner made a motion, seconded by Percy Huston. All approved. 4. Treasurer’s Report A. Review of Account Balances Through June 30th – Stacey Welter / Scott Williams i. Recreation Division Manager Scott Williams gave an overview of the account balances through June 30th. There was concern about the miscellaneous account being negative $8,621.50. There is a negative balance because prior to having the membership program, all operational expenses were taken from that account. Now that the membership program covers those costs there is a need to repay the miscellaneous account. President Neff asked for a motion to take 2/3rds of the funds from the membership account and 1/3 from the interest account. Danny Essner made a motion seconded by Mark Lanzotti. Director Jones then asked for a motion to approve the treasurers’ report as presented. Bari made a motion seconded by Tom Neumeyer. 5. Old Business A. Foundation Board of Trustees/ Reappointment of New Member i. Director Jones reported to the board the Larry Essner and Tom Neumeyer have decided to step down as board members. This will create two vacancies that will need to be filled. B. Loyalty Card Update i. Division Manager Scott Williams reported that they are waiting on Scott Blank to provide references. C. Calendar of Events i. Division Manager Penny Williams reported that the upcoming events are Breakfast with Santa, and the Celebration of Youth Sports Awards Banquet. FOUNDATION MEMBERS: Bari Neff, President Danny Essner, Vice President Tom Neumeyer, Secretary Mark Lanzotti, Treasurer 6. New Business A. Nominations of Officers – Julia Thompson i. Director Jones asked for nominations for President, Vice President, Secretary and Treasurer. Mark Lanzotti nominated Bari Neff as president, Bair Neff nominated Danny Essner as Treasurer, Danny Essner nominated Mark Lanzotti as Vice President, and also nominated Kevin Noel as Secretary. Percy Huston made a motion to elect officers as nominated, seconded by Nathan McGuire. Motion passed. B. Spaghetti Day 2017, November 9th - Penny Williams i. Manager Williams reminded the board of three things; to turn in sponsors, to bring a dessert and to sign up to volunteer. She stated that their goal is to raise $30,000 in revenue. She also reported that Louis Bakery would be donating all of the bread for the day. She encouraged the board members to try and up sell their sponsors. Danny Essner made a suggestion to have the delivery order form on the back of the sponsor form. Stacey will make this change for next year. C. Celebration of Youth Sports Awards Banquet i. Manager Williams reported that the event will be held January 26th. He wanted to discuss the nominees for the four major awards. Scott recommended McDonalds to be the recipient of the Sponsor of the year award. They donate around $6000.00 a year to our programs. Danny made a motion seconded by Bari. It was discussed to have to Community Impact Award go to MidAmerica Hotels. Percy made a motion seconded by Bari. Nominees for Youth Sports Life Time Achievement Award are Greg, Brune, Ashby, Craig Billmeyer, George Foster, Dana Powell, Mike Pain, and don Hopper. They would conduct an email vote to decide on this recipient. D. Foundation Membership Program 2018 i. Manager Williams reported that the mailings for renewals would go out Mid-December. They are going to focus on getting more corporate sponsors. The kick off of the campaign will be on Spaghetti Day. E. 2018 Meeting Calendar i. Administrative Coordinator Stacey Welter handed out the 2018 schedule and told the board members to let her know if they needed to make any changes. F. Table and Chair Rental Fee Increases i. Division Manager Williams proposed chair rental increases beginning January 2018. A proposed increase list was handed out to the board. Kevin Noel made a motion to approve the increases as presented. seconded by Mark Lanzotti. G. Special Recognition i. Director Jones gave special recognition to Tom Neumeyer and Larry Essner as today was their last meeting. They were part of the original Foundation Board. They’ve seen the foundation grow over the years and are very proud to be a part of it. ii. Division Manager Williams informed the board that Jackie Todd had past away last month. Jackie was on of the founders of the foundation and he started it by collecting cans and depositing the money into the foundation. He was also the park board chairman for 8 years. Mr. Williams asked for the approval to use foundation funds to purchase a memorial tree in his name. Bari made a motion, seconded by Larry Essner. Motion passed. 7. Reports A. Finance Sub-Committee i. Previously Discussed B. Membership Sub-committee i. Previously Discussed C. Special Events & Programs Sub-Committee – Bari Neff i. Bari Neff reported that they need to make new appointments to these committees soon. 8. Other Business A. Parks & Recreation Projects / Reports i. PRS 1 & 2/Parks & Recreation and Trails Master Plan 1. There is a public meeting tonight at 6pm at the Shawnee Park Center and October 18th at the Osage Center. B. Next Meeting – January 4th 2018 @ 12:00pm 9. Adjournment There being no further business, the meeting was adjourned with a motion from Tom Neumeyer and seconded by Mark Lanzotti. Motion passed. Respectfully submitted, Tom Neumeyer, Secretary