HomeMy WebLinkAboutLibrary Board Minutes 06-27-19
CAPE GIRARDEAU PUBLIC LIBRARY BOARD OF TRUSTEES
Board Meeting: Thursday, June 27, 2019 7am
Cape Girardeau Public Library
ATTENDANCE
PRESIDENT’S
REPORT
MINUTES
BILLS
DIRECTOR’S
REPORT
KATIE HILL
Present: Amy Trueblood, John McGowan, David Diveley, Tony Robinson,
Red Redinger, John Voss
Also present: Director Katie Hill, Linda Bailiff
Absent: Rekha Patterson, Stacy Lane
President Amy Trueblood called the meeting to order at 7:04 am. Emily
Vines has been appointed to serve on the board beginning July 1, 2019.
Another candidate was discussed and approved by the board. Katie will
contact the City today to let them know the board’s recommendation. The
annual Ethics Statement was distributed for board member signatures.
The 2019/2020 Board calendar was reviewed and revised. One change is
that the Board Retreat will take place in October instead of April.
Including this and other revisions, John V. made a motion to accept the
calendar, seconded by Dave. Motion passed.
The minutes were reviewed. John M. made a motion to approve the
minutes, seconded by Red. Motion passed.
The bills were reviewed and discussed.
Staff Update:
The AS Coordinator interviews are underway. Out of nine applications,
three applicants have been interviewed. One more interview will take place
this Friday.
The library hosted a training through the Mid-America Library Alliance
titled Creating a Safer Public Space within Your Library, with North
Dakota State Librarian, Mary Soucie. Five staff members attended this
half-day workshop.
Scholastic Book Fair:
The book fair was held May 28th through June 1st. It was a record year with
$2,666 worth of sales. This earned the library $1300 in Scholastic credits.
My Library Rewards:
The system is live. We have experienced a few minor technical issues but
are working to resolve them. All physical item checkouts will earn patron
points. Staff is discussing the possibility of awarding points for e-
checkouts and program attendance.
HVAC System outage:
The control panel has failed. It has now been re-programmed twice – each
time a Siemens technician has traveled from St Louis and spent many man
hours reprogramming or reinstalling the program. This will make the third
time the panel has failed. We have also been experiencing unusual power
outages that last longer than normal. A call was made to Ameren and there
has been no outage since. We also learned the technology that runs the
2
BUDGET AND
PERSONNEL
COMMITTEE
BYLAWS AND
POLICY
COMMITTEE
FRIENDS
NEXT
MEETING
HVAC system was already ten years old when it was installed more than
ten years ago. Associated Sheet Metal figured out a “way around” so that
we do have air conditioning. In the mean time they have reached out to
Siemens and Honeywell to see what the upgrade would cost. Those costs
are attached to the board packet. The board reviewed the costs and
suggested that Honeywell provide a more detailed quote. In addition, the
board asks that we get a third quote to be provided by July 12th. Red made
a motion for an emergency board meeting to take place on Tuesday,
July 16th at noon to review this additional information. John M
seconded the motion. Motion passed.
2018-2019 Budget Review: No revisions requested.
2019-2020 Budget Approval: John M. made a motion to accept the
new budget, seconded by Dave. Motion passed.
Section 1 and Section 2 of the bylaws have been changed. John M. made
a motion to accept these changes, seconded by John V. Motion passed.
Use Policy: A draft policy was presented and reviewed. Some board
members did not agree on the draft and suggested a more in-depth review
in the future. John M. made a motion to table this item, seconded by
John V. Motion passed.
Amy and Stacy attended the Friends meeting on May 21st. Amy reported
that they are very supportive of the Friends fiscal year change and Amy let
them know the Board of Trustees is reviewing the Use Policy.
The next Friends meeting will take place Tuesday, August 20th beginning
at 4:30p in the Penzel Conference Room
Tuesday, July 16th, 2019 @ 12pm / Penzel Conf room
(Special Meeting to discuss HVAC repair)
Thursday, August 1st, 2019 @ 7am
Regular Meeting - Cape Girardeau Public Library
Secretary: ______________________
Recorder: Linda Bailiff