HomeMy WebLinkAboutFoundation Minutes 7.11.19
Bob Basler Pete Poe Tyler Cuba
Stacy Kinder Michael Gardner Nathan McGuire Aaron Panton
PARKS & RECREATION FOUNDATION MINUTES
Thursday July 11, 2019
Osage Centre
12:00 PM Noon
Absent: None
1. Call to Order
President Bari Neff called the meeting to order.
2. Welcome & Introductions
President Bari Neff welcomed everyone to the meeting.
3. Approval of Minutes
President Bari Neff asked for the approval of minutes from the April 4, 2019 meeting.
Danny Essner made a motion, seconded by Kevin Noel. All approved.
4. Financial Report
A. Parks and Recreation Foundation Annual Report and Goals
i. Director Jones would like the board to devise a plan to report the
foundations accomplishments of the year. She would like to see an annual
report of goals and accomplishments. Possibly using charts and other visuals.
Showing highlights for the year would be good. Director Jones would like to
work on this over the next couple of months. This would be nice to have to
pass out when asking for sponsorships.
B. YTD & Proposed 2019-2020 Budget Report
i. Division Manager Scott Williams reviewed the year to date and
proposed budget report together. They discussed revenue and expense and
then went into project purchases for the year. A couple of things to note:
Spaghetti Day Sponsors have increased which increased the revenue budget.
The membership program exceeded its revenue by $2000.00. The name of the
loyalty card program was changed to just loyalty program. This account will
include any business that would like to do “give backs” to the foundation. The
Tee-Marker program has fallen off a bit but they are working on getting it back
on track. They are looking into moving from purchasing the whole granite
marker and just placing a plaque of the logo every year. This is a lot cheaper
and economical. They are still working on selling tee-marker sponsorships. All
other sign programs have done very well. Manager Williams has added selling
double signs at Capaha Ballfield. Stacey added a Land Maintenance line item in
replacement of the miscellaneous line item. She also mentioned that it was
the last year to pay for the $30,000 loan from the foundation for the A. C.
Brase Arena renovations. Next year the funds will be used to purchase new
tables and chairs. The board asked any questions or comments they had.
Danny Essner made a motion, seconded by Tyler Cuba. Motion passed.
FOUNDATION MEMBERS:
Bari Neff, President Mark Lanzotti, Vice President
Kevin Noel, Secretary Danny Essner, Treasurer
Julia Jones, Foundation Director
5. Reports
A. Finance Sub-Committee
i. Previously reported
B. Sponsorship Sub-Committee
i. Division Manager Scott Williams reported that they met and discussed
sponsor packages. Newly confirmed packages were Southeast Health,
Dogwood, and Ford Groves. They talked about dividing the packages into
levels. That is still being decided upon. Current the total sponsors for the
foundation and department combined is $295,000.
C. Membership Sub-committee
i. Manager Williams reported that this had been a record year. They were
up in every category.
D. Special Events & Programs Sub-Committee
i. Manager Penny Williams reported on the upcoming events. Night Fall
Glowball and Cary Flanagan Memorial Tournament would be held August 17th,
if anyone could volunteer at these events please let them know. Manager
Scott Williams showed the board flyers for the Southern 1% Give Back
Program going on through July. Southern Convenience Stores would be giving
back 1% of all instore sales for the month of July. Please spread the word.
6. Old Business
A. National Ride Your Bike to Work and School Day
i. Division Manager Penny Williams reported that it was a great event and
was moved to the Tennis Courts at Arena Park. It worked out a lot better at
that location.
B. Global Running Day
i. Manager Penny Williams reported that this event was also moved to a
new location at Osage and it worked out much better there. Great event.
7. New Business
8. Other Business
A. Parks & Recreation Projects / Reports
i. PRS 2 Update
1. Manager Brock Davis reported that they were working on the
drainage for parking lot. When they are completely done with the
restroom they will start on the splash pad. The pond renovation will
begin in 2020. Director Jones touched on the Aquatics Committee.
They will meet next week with a list of priorities. They hired a new
consultant Councilman Hunsaker.
B. Next Meeting – October 10, 2019 @ 12:00pm
9. Adjournment
There being no further business, the meeting was adjourned with a motion from Kevin Noel and
seconded by Danny Essner. Motion passed.
Respectfully submitted,
Stacey Welter, Administrative Coordinator