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HomeMy WebLinkAboutPR Advisory Minutes 8.12.19 (DRAFT) Parks and Recreation Advisory Board Meeting Monday, August 12, 2019 The Parks and Recreation Advisory Board held their regular meeting on August 12, 2019, at 5:30p.m. at the Osage Centre. Board Members Present: Staff Present: Kevin Noel, Chairman Julia Jones, Director of Parks and Recreation Roger Hudson, Vice Chairman Brock Davis, Parks Division Manager Kenneth Stilson, Secretary Scott Williams, Recreation Division Manager David Cantrell, Board Member Penny Williams, Recreation Division Manager Anne Dohogne, Board Member Diane Boyer, Administrative Secretary Pete Frazier, Board Member Tracey Glenn, Board Member Gunnar Knudtson, Board Member Nick Snyder, Board Member Dan Presson, Councilman Liaison Absent: Beverly Evans, Board Member Brad Labruyere, Board Member 1. WELCOME / INTRODUCTIONS Chairman, Kevin Noel welcomed everyone and called the meeting to order. The board recognized David Cantrell and welcomed him back. 2. OLD BUSINESS A. Approval Of Minutes Kenn Stilson made a motion to approve the July 8, 2019, minutes. Pete Frazier seconded the motion. All approved. B. Ordinance Review Director Jones asked the board to review the hard copy provided and come back with suggestions at next month’s meeting. C. Aquatics Committee Update Recreation Division Manager Penny Williams reported on July 17th, the committee met with the consultant who had lots of good feedback, everything from the size of the pool to the amenities. They are preparing a list with priorities for the facility, and hopefully, the consultant will be able to provide an input on costs. There is another Aquatics Committee meeting scheduled for August 28th, at 3:00 p.m. at the Chamber of Commerce Office. The meetings are open to the public. 3. NEW BUSINESS A. Parks and Recreation Foundation Liaison Recommendation Brad Labruyere expressed interest in the open position. The board discussed the recommendation. David Cantrell made a motion to accept Brad Labruyere’s desire to be on the Parks and Recreation Foundation. Tracey Glenn seconded the motion. All approved. 4. REPORTS A. Parks and Recreation Project Updates i. Capaha Park Phase 2 and Phase 3 – Parks Division Manager Brock Davis reported that the PRS2 projects are going really well. His crews are working on the parking lot increasing the spaces available from 50 to 105. They are still conversing with the Missouri Department of Conservation on the pond renovation. The splash pad company is coming in to mount the structures. They are waiting for us to finish the parking lot and get the wall up. Parks Division Manager Brock Davis explained we will have a dechlorinization box. The water will go down the pipe and in the box and filter out before going in the pond. B. Golf Course Advisory Board i. Recreation Division Manager Penny Williams reported there is a board meeting coming up on August 22nd. Parks Division Manager Brock Davis reported maintenance is working on repairing the cart paths damaged by the heat. C. Tree Advisory Board i. Director Jones reported the board met today. Guests asked for guidance in removing Bradford Pear Trees along the Historic Boulevard and replacing them with native trees. The Tree Board will take a look at all that project would encompass. The board also discussed applying for another T.R.I.M. Grant asking for $25,000. There can only be one application from Cape Girardeau, so the board will need to determine whether it would be for tree inventory at Arena Park, the Historic Boulevard Project, or what direction they want to go. The Keep Cape Beautiful Tree Planting Project is almost finished. The trees have been planted and the panel design has been finalized. Parks Maintenance Staff will be putting in the concrete and uprights that will hold the panels. They are waiting for the sign to come in so they know how to design. D. Red House Interpretive Center Committee i. Director Jones reported the committee met at the Cape Historic Center in Jackson on August 8th. Carla Jordan has been working hard to provide exhibits and see what resources they could receive. The committee will be teaming with the Historic Preservation students from SEMO for a winter project of re-branding the Red House. E. Parks and Recreation Foundation i. Recreation Division Manager Penny Williams reported the Night Fall Glowball Tournament will be held August 17th. Recreation Division Manager Scott Williams reported the 15th Annual Cary Flanagan Memorial Softball Tournament will also be held this Saturday, August 17th. The Full Board Meeting will be held October 10th with other sub-committees meeting prior in September. He said the Southern Convenience Store Give Back Promo generated approximately $1,600 for the Foundation. F. Council Report i. Dan Presson reported he traveled to a similar size city in Nebraska and realized how thriving our city is and what a great vibe we have going on in Cape Girardeau. The Capital Improvement Tax passed. There were nine applications received for Ward 3. G. Monthly Staff Report/Calendar Update i. Staff briefs were handed out to board members informing them of the upcoming events and projects in the Parks & Recreation Department through October 2019. Recreation Division Manager Penny Williams said Cape Splash’s season is wrapping up. Reduced hours have gone into effect now through Labor Day. Recreation Division Manager Scott Williams reported registration has begun for Corporate Games and asked for someone from the board to speak at Opening Ceremonies. He reported another big weekend is coming up. There’s a tournament at the SportsPlex; Shawnee Park Sports Complex will have 450 girls in town for a tournament; Garage Sale at the Osage Centre; and Scott Wright Memorial Corn Hole Tournament. The department has multiple weekends with four or five events going on. H. Other Items i. Director Jones advised the board if they are ever interested in having a Guest Speaker come to a meeting to just let her or one of the Staff Members know. 5. OTHER BUSINESS A. Next Board Meeting The next board meeting is scheduled for September 9, 2019, at the Osage Centre. 6. ADJOURNMENT There being no further business, the meeting was adjourned with a motion from David Cantrell and seconded by Tracey Glenn. Motion passed. Meeting adjourned. Submitted by: Kenneth Stilson, Secretary