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HomeMy WebLinkAboutPR Advisory Minutes 7.8.19 (DRAFT) Parks and Recreation Advisory Board Meeting Monday, July 8, 2019 The Parks and Recreation Advisory Board held their regular meeting on July 8, 2019, at 5:30p.m. at the Osage Centre. Board Members Present: Staff Present: Kevin Noel, Chairman Julia Jones, Director of Parks and Recreation Roger Hudson, Vice Chairman Brock Davis, Parks Division Manager Kenneth Stilson, Secretary Stacey Welter, Administrative Secretary Beverly Evans, Board Member Scott Williams, Recreation Division Manager Pete Frazier, Board Member Penny Williams, Recreation Division Manager Brad Labruyere, Board Member Nick Snyder, Board Member Gunnar Knudtson, Board Member Tracey Glenn, Board Member Anne Dohogne, Board Member Dan Presson, Councilman Absent: David Cantrell 1. WELCOME / INTRODUCTIONS Chairman, Kevin Noel welcomed everyone and called the meeting to order. Percy Huston attended the meeting as a public citizen. 2. OLD BUSINESS A. Approval Of Minutes Kenn Stilson made a motion to approve the June 10, 2019 minutes. Beverly Evans seconded the motion. All approved. B. Ordinance Update Director Jones previously emailed a rough draft of the ordinances. She briefly reviewed the revisions they had made thus far and asked the board to take some time to look it over and come back with suggestions next meeting. C. Aquatics Committee Update Recreation Division Manager Penny Williams reported that the next meeting would be held July 17th. They were tasked at the last meeting to submit their priorities for the facility. The committee has asked Counsilman Hunsaker to be their consultant to get to the next level. Manager Williams will send out the list of priorities to the board for suggestions. Director Jones also informed the board that David Cantrell would have to step down as the Park Board Liaison for this committee due to his injury. She asked the board to let her know if anyone had interest in being the Park Board Liaison. 3. NEW BUSINESS A. Guest Speaker – Capital Improvement Tax Campaign – Scott Meyer i. City Manager Scott Meyer informed the board of the renewal of the Capital Improvement Tax and what projects it could potentially fund. Projects include moving City Hall to the Common Pleas Court House, improvements to the airport along with improvements to water and streets. B. July is Parks and Rec Month i. Director Jones reported that they had a great kick off at the proclamation. Get Your “Game On!” is the theme for this month. They had a great Fourth of July Celebration with fireworks and the Spirit of America award. Pop-Up Movies in the Park is happening every Friday in July and Parks and Rec Day is July 10th. C. Parks and Recreation Foundation Liaison i. Director Jones explained that with Percy exiting the Park Board, the position of the Park Board Liaison to the foundation is now available. She asked for board members to contact her if they were interested. D. Corporate Sponsorship Update i. Recreation Division Manager Scott Williams reported that recently they had made a sponsorship agreement with Cape Dogwood. Mr. Patel was very generous with his contribution to sponsoring leagues, events and purchasing signs. This will help with savings a great deal. Mr. Williams mentioned that he is also working with Ford Groves on a sponsorship package. The goal is to have 10 corporate sponsors. 4. REPORTS A. Parks and Recreation Project Updates i. Capaha Park Phase 2 and Ballfield – Parks Division Manager Brock Davis reported that his crews were working on the parking lot by the shelter. The restroom is coming along. When the restroom is completed they will begin work on the splash pad. B. Golf Course Advisory Board i. Parks Division Manager Davis reported that maintenance is working on sand traps and drainage issues. The board would like to know the numbers from the golf course for the next meeting. C. Tree Advisory Board i. Beverly Evans reported that the board did not meet. D. Red House Interpretive Center Committee i. Director Jones reported that they recognized Mr. Don Koehler on his retirement from the board. E. Parks and Recreation Foundation i. Division Manager Penny Williams reported that the Night Fall Glowball Tournament would be held August 17th. The Cary Flanagan Softball Tournament will also be held August 17th. Any volunteers would be appreciated for both events. Division Manager Scott Williams reported that Southern Convenience Stores is doing a promotion for the month of July. 1% of all in store purchases (except alcohol, tobacco and lottery) would be donated back to the Foundation. F. Council Report i. Dan Presson reported that there is a committee reviewing options to make up the budget shortfall. He also spoke about the CIT tax and encouraged everyone to vote. G. Monthly Staff Report/Calendar Update i. Staff briefs were handed out to board members to review. Recreation Division Manager Scott Williams reported that they had a busy weekend with swim meets, packed Cape Splash, Under Armor tournament at SportsPlex, and Special Olympics softball tournament at the Shawnee Sports Complex. All city hotels were booked again this weekend. H. Other Items i. Director Jones reported that Councilman Gunn has moved out of city limits and will need to step down. They are looking for a replacement. ii. Board member Tracey Glenn reported that Catfish games are really fun and great for the community. Seeing a game is worth going! She also gave props to Robert Shanahan for doing a great job with running Cape Splash and managing the staff. Manager Williams also mentioned that reducing the hours and changing the after hour parties has really helped as well. E. OTHER BUSINESS A. Next Board Meeting The next board meeting is scheduled for August 12th, at the Osage Centre. 6. ADJOURNMENT There being no further business, the meeting was adjourned with a motion from Tracey Glenn and seconded by Nick Snyder. Motion passed. Meeting adjourned. Submitted by: Kenneth Stilson, Secretary