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HomeMy WebLinkAboutPR Advisory Minutes 4.8.19 (DRAFT) Parks and Recreation Advisory Board Meeting Monday, April 8, 2019 The Parks and Recreation Advisory Board held their regular meeting on April 8, 2019, at 5:30 p.m. at the Osage Centre. Board Members Present: Staff Present: Percy Huston, Chairman Julia Jones, Director of Parks and Recreation Kenneth Stilson, Secretary Penny Williams, Recreation Division Manager Kevin Noel, Board Member Scott Williams, Recreation Division Manager Beverly Evans, Board Member Brock Davis, Parks Division Manager David Cantrell, Board Member Stacey Welter, Administrative Secretary Tracey Glenn, Board Member Brad Labruyere, Board Member Daniel Presson, Councilman Liason Absent: Roger Hudson, Pete Frazier, Gunnar Knudtson 1. WELCOME / INTRODUCTIONS Chairman Huston welcomed everyone and called the meeting to order. 2. OLD BUSINESS A. Approval Of Minutes Secretary Kenn Stilson made a motion for the approval of the minutes from March 11, 2019. David Cantrell seconded the motion. All approved. B. Aquatic Facility Discussion Director Jones reported that the bond passed so that means there is now $10 million for an indoor aquatics center at the Jefferson location. There will be a committee formed to discuss design, operation, and funding. They will also be focusing on raising more funds in an effort to build a 50 meter pool. C. Parks and Recreation Ordinances Update Board Member David Cantrell reported that the group met and they are doing research. Board Member Brad Labruyere stated that if any board members have any good ideas to email them and let them know. They now have the ordinance in a word document so that we be making changes to it and showing the revisions to the board. D. Friends of the Parks Day / Great Cape Clean Up Division Manager Brock Davis reported that the event would be held April 27th. He will have plenty of jobs for the volunteers so if anyone still wants to sign up they are welcomed to do so. 3. NEW BUSINESS A. Cape Noon Optimist Wheel Park i. The ribbon cutting will be held April 30th at 5:00pm. It would be great if there were board members there to attend. City Council approved the official name. B. Addition to Agenda: Nomination of New Board Member / Board Member Attendance Policy i. Kevin Noel made a motion to add an agenda item regarding nominations for a new board member and attendance policies. This motion was seconded by Tracey Glenn. Motion Approved. Director Jones explained that Anne Dohogne was off the board because the policy changed and phone calls no longer counted as being present at any meetings. In ordered to be considered as present a video chat must occur, where board members can see the person not present and vice versa. Board member applications were then discussed and then voted upon. The board will recommend Anne Dohogne to become a member of the Parks and Recreation Advisory Board. 4. REPORTS A. Parks and Recreation Project Updates i. Capaha Park Phase 2 and Ballfield – Parks Division Manager Brock Davis reported that the homerun deck was looking great and they are working on getting more ancillary lighting. When this is complete they will start working on Capaha Phase 3. B. Golf Course Advisory Board i. Parks Division Manager Davis reported that all is going well and business is busy. C. Tree Advisory Board i. Division Manager Brock Davis reported that for Arbor Day they planted 19 trees along the Osage Trail. These trees would coordinate with the tree interpretive panels. They also planted a tree in memory of Loretta Schneider at the Red House. D. Red House Interpretive Center Committee i. Director Jones reported that the Red House is struggling with docents and keeping up with everything. Their members are elderly and they are looking for some young blood. E. Parks and Recreation Foundation i. Division Manager Scott Williams reported that their goal was $10,000 for the annual membership program. Currently they are at $9,500.00 They are anticipating to break through $10,000.00. This money will help subsidize operational costs. He also reported that the sponsorship committee met and they are working to gain more sponsors. Currently the foundation has a balance over $500,000.00, which is the highest it’s ever been. F. Council Report i. Councilman Dan Presson stated that he will discuss options for attendances at park board meetings. He said that because the park board is asked to volunteer at other events, could that count as credit towards attendance. They have the council retreat on Friday. G. Monthly Staff Report/Calendar Update i. Staff briefs were handed out to board members to review. Recreation Division Manager Penny Williams reported on the upcoming events. She mentioned that the Special Olympics Spring Games went really well, and youth leagues are getting started. They are starting the Explorers Program and hoping to get participants for it. H. Other Items i. David Cantrell sees great benefits and participation in pickle ball. He would like to see if they could get outdoor courts and he has potential partners to help fund them. ii. Tracey Glenn liked how the board had taken tours last year to review projects the department is working on, or potential locations for new project. Director Jones suggested that next meeting they take a tour. The board agreed with this. 4. OTHER BUSINESS A. Next Board Meeting The next board meeting is scheduled for May 13th, at the Osage Centre. 6. ADJOURNMENT There being no further business, the meeting was adjourned with a motion from Kevin Noel and seconded by David Cantrell. Motion passed. Meeting adjourned. Submitted by: Kenneth Stilson, Secretary