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HomeMy WebLinkAboutPR Advisory Minutes 12.10.18-Draft (2) (DRAFT) Parks and Recreation Advisory Board Meeting Monday, December 10, 2018 The Parks and Recreation Advisory Board held their regular meeting on December 10, 2019, at 5:30 p.m. at the Osage Centre. Board Members Present: Staff Present: Percy Huston, Chairman Julia Jones, Director of Parks and Recreation Roger Hudson, Vice Chairman Penny Williams, Recreation Division Manager Bari Neff, Secretary Scott Williams, Recreation Division Manager Craig Billmeyer, Board Member Brock Davis, Parks Division Manager Kenneth Stilson, Board Member Stacey Welter, Administrative Secretary Tracey Glenn, Board Member Peter Frazier, Board Member Beverly Evans, Board Member Dan Presson, Councilman Liaison Absent: David Cantrell, Anne Dohogne, Kevin Noel 1. WELCOME / INTRODUCTIONS Chairman Huston called the meeting to order and welcomed new board members, Brad Labruyere and Gunnar Knudtson. He also welcomed the Aquatics Committee Members; Mayor Bob Fox, Kathy Bertrand, Neil Glass and Scott Meyer. 2. OLD BUSINESS A. Approval Of Minutes Chairman Huston asked for the approval of the minutes from October 8, 2018. Tracey Glenn made a motion, seconded by Pete Poe. Motion approved. B. Aquatics Facility Committee Update Director Jones conference called OLC consultants David Sprague and Darrin Barr. Director Jones gave a brief history of how they got to that point. She showed the board three examples of designs for an aquatics center. A1 and B1 had a cost estimate of $15 million, and A2 had a cost estimate of $18 million. The committee will meet with Phil Penzel at a public meeting on Tuesday to hear his presentation. Director Jones explained that at this time a final decision has not been made. The city only has $6 million and Cape Public Schools has proposed $4 million towards a facility pending on a school bond passage. The crutched time line of this decision is due to the deadline of the school board ballot language. Mr. Meyer reiterated that partners are important for both capitol and operations costs. Tracey Glenn wanted to know if RCA had been asked if they would use the pool if it wasn’t 50 meters. Darrin Barr replied that they have been contacted and are ok with a smaller pool as long as it’s usable. Percy Huston wanted to know why the committee was in such a hurry. Mr. Meyer stated that the current Central Pool was deteriorating and that the school district would have to have ballot language in January. Mr. Huston then questioned why the school wanted to have the vote in April. Dr. Neil Glass stated that there are better odds of passing it at that time. Mr. Huston wanted to know what would happen with the $6 million if the bond does not pass. Mr. Meyer stated that everything would go back to the drawing board. The committee will know more after they have the meeting with Phil Penzel tomorrow evening. C. Capaha Park Phase 2 and Ballfield Director Jones stated that they are continuing to make progress. She stated that they will be building a homerun deck. They had cut lowering the dugouts and having seating down the first base side. Currently the field lighting is being installed. Phase 2 of Capaha Park is underway with the restroom and splash pad. They will have to do some architectural changes to bring down the cost. They are hoping to open this spring. D. Spaghetti Day 2018 Recreation Division Manager Penny Williams reported that it was a record year with over 300 served, bringing in $32,800 gross. She thanked everyone who helped with the event. 4. REPORTS A. Parks and Recreation Project Updates i. Skate Park – Parks Division Manager Brock Davis reported they are currently installing handicap parking, sidewalks, benches, and security lighting. B. Golf Course Advisory Board i. Parks Division Manager Davis reported that they are prepping for spring. He stated that if it is 32 degrees or colder the course will close. Golf passes are on sale now. C. Tree Advisory Board i. Liaison Beverly Evans reported that their meeting went well and they received a tree species report from Jake Gerard. D. Red House Interpretive Center Committee i. Director Jones reported that the Red House celebrated a French Christmas with stories, ornament making and a bon fire. The Red House will now be closed until May. E. Parks and Recreation Foundation i. Mrs. Penny Williams reported that Breakfast with Santa would be held this Saturday. Volunteers are needed if anyone is available. She also reported that the Celebration of Youth Sports Awards Banquet would be held January 25th. Rika Patterson will be the guest speaker. F. Council Report i. Councilman Presson reported that he has been receiving lots of calls about the aquatic center. The citizens are engaged. G. Monthly Staff Report/Calendar Update i. Staff briefs were handed out to board members to review. Recreation Division Manager Penny Williams reported on the upcoming events. H. Other Items The Staff / Board Christmas Luncheon will be held December 18th. Join us for the fun! 3. OTHER BUSINESS A. Next Board Meeting The next board meeting is scheduled for February 11th, at the Osage Centre. 6. ADJOURNMENT There being no further business, the meeting was adjourned with a motion from Tracey Glenn and seconded by Beverly Evans. Motion passed. Meeting adjourned. Submitted by: Kenneth Stilson, Secretary