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HomeMy WebLinkAboutPR Advisory Minutes 10.14.19 DRAFT (2) (DRAFT) Parks and Recreation Advisory Board Meeting Monday, October 14, 2019 The Parks and Recreation Advisory Board held their regular meeting on October 14, 2019, at 5:30p.m. at the Osage Centre. Board Members Present: Staff Present: Kevin Noel, Chairman Julia Jones, Director of Parks and Recreation Roger Hudson, Vice Chairman Brock Davis, Parks Division Manager Kenneth Stilson, Secretary Scott Williams, Recreation Division Manager David Cantrell, Board Member Penny Williams, Recreation Division Manager Anne Dohogne, Board Member Stacey Welter, Administrative Coordinator Pete Frazier, Board Member Tracey Glenn, Board Member Gunnar Knudtson, Board Member Nick Snyder, Board Member Beverly Evans, Board Member Brad Labruyere, Board Member Dan Presson, Councilman Liaison Absent: None 1. WELCOME / INTRODUCTIONS Chairman, Kevin Noel welcomed everyone and called the meeting to order. He introduced Nathan Martin and Sarah Wichern, the newest recreation coordinators. Sarah oversees Central Pool and Nathan Martin will be overseeing things at the Shawnee Park Sports Complex. a. Mr. Noel then introduced Mark Lanzotti. As a citizen he made a proposal to build a partnership with Cape Central High School and the City of Cape Girardeau to enhance Central ballfields. He proposed to use $1.5 million of PRS 2 money to put towards four fields at Central. The $1.5 million would come from the $4.5million allotted for the youth ballfield complex. He said that by using the bonded money he would be saving the city money. He suggested pushing the youth ballfield project off until the end of the 15 years. The money that would have been used for bonding for that project could then be used to enhance the Central High School Ballfields. He said the city would be able to use the fields during the summer for their youth leagues. The Parks and Rec staff does have concerns but they will be compiling a list of pros and cons and will be presenting it to the council. Councilman Dan Presson wanted to hear the opinions of Staff. Manager Scott Williams began by stating that the fields in the proposal are not lit; they would have no use for the stadium size field because it would be too big for the youth; maintenance of the ballfields would be an issue for the staff they have now and all the locations that would have to be maintained. Director Jones expressed concerns of inflation costs and the importance of this project compared to all other PRS 2 projects. If the board had any questions or opinions on this matter they could email Julie directly. 2. OLD BUSINESS A. Approval Of Minutes Kenn Stilson asked for a motion to approve the September 9, 2019 minutes. David Cantrell made a motion, seconded by Tracey Glenn. All approved. B. Aquatics Committee Update Manager Penny Williams reported there were some new developments. She explained that there were no additional money raised and their total for the project is $10 Million. They are now proposing to use 6 million to renovate Central Pool and 4 million to construct a leisure pool at the Jefferson site. They are looking at both to have a sprung structure covering them and not brick and motor. These structures would have HVAC systems installed. The consultants are looking into what the operational costs of these two facilities would be. A report from the aquatics committee will be given to City Council and the School Board. They will then have a workshop meeting to discuss the report. 3. NEW BUSINESS A. Spaghetti Day Details Stacey Welter handed out packets for the event. She will also email these out. She would like to have all sponsor information in by October 30th. A volunteer form will be coming at the next meeting. B. November Meeting Date Conflict Director Jones reported that Veterans Day is on the date of the next Park Board Meeting. She proposed to meet on the following day, Tuesday November 12. This would not count against anyone if they were absent. The board agreed on that date. C. Nomination/Election of Board Officers Unless anyone had any conflicts, Director Jones proposed to keep the current officers the same. Kevin Noel would be Chairman, Roger Hudson, Vice Chairman, and Kenn Stilson, Secretary. Pete Frazier made a motion to nominate the current officers for the Park and Recreation Board. Brad Labruyere seconded the motion. Motion passed. 4. REPORTS A. Parks and Recreation Project Updates i. Capaha Park Phase 2 and Phase 3 – Parks Division Manager Brock Davis reported they are wrapping up on the splash pad and moving on to pond renovations. They also met with the Municipal Band group to discuss renovation to the amphitheater. B. Golf Course Advisory Board i. Recreation Division Manager Penny Williams reported the board will meet later this month. C. Tree Advisory Board i. Beverly Evans reported the board met and they discussed tree grants, and she said the tree display boards will be up in the next month. D. Red House Interpretive Center Committee i. Director Jones reported the committee met and they are working on a new strategic plan to get things accomplished and to move the Red House forward. They will be decorating the Red House with French Christmas décor. E. Parks and Recreation Foundation i. Recreation Division Manager Scott Williams reported the membership program will kick off at Spaghetti Day. Southern Convenience Stores will be doing another Parks and Rec “give back” the month of November on Sundays and Tuesdays only. 1% in stores and 1 cent on every gallon of gas will go towards the Foundation. F. Council Report i. Councilman Daniel Presson stated the aquatics center is a big topic right now. The council is also working on the City Budget and looking at ways to save money. G. Monthly Staff Report/Calendar Update i. Staff briefs were handed out to board members informing them of the upcoming events and projects in the Parks & Recreation Department. Manager Penny Williams reported Corporate Games went really and attendance was up. H. Other Items 5. OTHER BUSINESS A. Next Board Meeting The next board meeting is scheduled for TUESDAY November 12, 2019, at the Osage Centre. 6. ADJOURNMENT There being no further business, the meeting was adjourned with a motion from Nick Snyder and seconded by Anne Dohogne. Motion passed. Meeting adjourned. Submitted by: Kenneth Stilson, Secretary