HomeMy WebLinkAboutParks.Minutes.11-13-23.draftCITY Of CAPE GIRARDEAU
PARKS & RECREATION DEPARTMENT
Parks and Recreation Department
Advisory Board Meeting Minutes - Draft
Monday, November 13, 2023
Board Members Present:
Percy Huston, Chairperson Parks and Recreation Department Staff Present
Mark Stone, Vice Chairperson Doug Gannon, Director of Parks & Recreation
Dr. Beverly Evans, Secretary Kaed Horrell, Parks Division Manager
Tamara Buck Scott Williams, Recreation Division Manager
David Cantrell Penny Williams, Recreation Division Manager
Jerry Dement Kim Butler, Administrative Coordinator
Anne Dohogne
Darrin Bruenderman Absent
Lewis Jackson Hill
Mary Ann Maloney
Philip Moore
Nathan Thomas, Council Liaison
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Chairperson Percy Huston called the meeting to order at 5: 30pm.
Chairperson Huston welcomed new advisory board members Jerry Dement and Mary Ann Maloney.
Current Board Members and Parks and Recreation staff introduced themselves to Jerry and Mary Ann.
Chairperson Huston asked if everyone had a chance to look at the minutes from the October 9, 2023
meeting and if there were any changes to be made. No changes were introduced and the minutes were
approved without opposition.
Scott Williams gave the preliminary results for Haunted Hall of Horror. Numbers are up from 2022 but
not as good as 2021. (See attachment 1)
Doug Gannon presented Parks and Recreation FY24 budget overview. (See attachment 2)
Scott Williams presented the Hotel -Motel Receipts and Restaurant Receipts. The Parks and Recreation
Department programming plays a large part in contributing to this fund by bringing people from
around the region to Cape Girardeau for sports tournaments. This tax helped build, Shawnee Park
Sports Complex, the Osage Centre and Sportsplex. (Attachment 3).
Penny Williams summarized Cape Splash financial report. The net loss of $104,266.68 is contributed to
the loss of 17 operating days due to staffing shortages. (See attachment 1)
Scott Williams said he will have preliminary results for Spaghetti Day very soon.
Production on the bathroom for Ranney Park will start the end November and shipped by the end of
December.
Rose Garden is now Capaha Park Garden. Ramblewood garden club helped plant several plants. For
the most part the garden is done.
Jan 15, 2024 is the anticipated o completion for Central Pool. The facility will open Spring 2024. Doug
Gannon does not feel that date will be met. Parks and Recreation maintenance staff is currently
renovating the bathhouse.
Kaed Horrell reported the lights at the Pickle ball courts have been switched to LED. The Tot Lot is
waiting for a slide which will be delivered the beginning of the year. The playground will be named
"Evening Optimist Club Tot Lot".
Catfish and Southeast Missouri State University contract should be finalized soon. A new fence will be
installed at Capaha Field with the cost being shared with the University and Cape Catfish. All parties
have agreed to help fund the turf on Capaha Field when it needs replaced.
An approved TAP grant and PRS funds will provide Parks and Recreation the resources to repair the
Cape Lacroix trail.
Tamera Buck feels Parks and Recreation should provide the community with updates when projects
are delayed. Some ideas were shared on how we can communicate project updates to the community.
Red house finished up the season the end of October and currently planning the calendar of events for
next year.
Scott Williams said the final numbers for the Foundation membership drive will be available soon.
Jackson Hill congratulated the Parks and Recreation maintenance crew for the renovation of the disc
golf course in Capaha Park.
The next meeting will be Monday, December 11th
Meeting adjourned at 6:48pm
Attachment 1: HHH
Attachment 2: PowerPoint Presentation
Attachment 3: Hotel -Motel Receipts and Restaurant Receipts
Attachment 4: Cape Splash Financials
Submitted by Kim Butler, Administrative Coordinator
The Park and Recreation Advisory Board of the City of Cape Girardeau, Missouri, may, as apart of the regular or special Park and Recreation Advisory
Board meeting, hold a closed session to discuss legal action, causes of legal action of litigation, leasing, purchasing or sale of real estate, hiring, firing,
disciplining, promotion ofpersonnel or employee labor relations, or confidential or privileged communications with its attorneys.. Specifically, the Park
and Recreation Advisory Board will hold a closed session to discuss legal actions and litigation, confidential communications with legal counsel,
property acquisition and personnel matters, pursuant to RSMo. Sections 610.021(2) and 610.021(3).
a M
JEWNO— *
NOVEMBER BOARD MEETINGS
CALENDAR
November 6 1 Holiday Fitness
Challenge Begins I Osage
Centre
ADMINISTRATION I TRAILS I PARKS I PRS
• Capaha Park - The Capaha Park Garden project in Capaha Park is nearly November 6 � Women's
complete. All concrete has been poured and planting beds have been constructed. Volleyball League Begins
Parks staff will install a new fountain in the center of the garden for citizens to enjoy SportPlex
as well as a patio on the North side of the garden. Plantings should begin this
month.
Parks staff is nearly done with renovation of the Tot Lot playground in Capaha Park.
Improvements made were installation of a new drainage system, new fencing,
benches, signage and improvements to the playground systems. The Tot Lot will
be named the "Evening Optimist Club Tot Lot"
Central Municipal Pool - The Central Municipal Pool Renovation project continues
to go as planned. The Pre-engineered Metal Building continues to be erected
with the metal beams, trusses and South and West walls all placed. Installation
of the building roof is finished. The pool contractor has finished installing the new
stainless steel walls. Parks staff continues renovation of the bathhouse. The pool
is tentatively scheduled to be re -opened early spring 2024.
The City has applied for a $500,000 Tap Grant which is scheduled to be decided
by early November for Cape LaCroix Trail Improvements. This grant will include
lighting improvements, Bridge replacements, and trail widening from Bloomfield
Road to Shawnee Park.
PARKS & RECREATION FOUNDATION
November 7 1 Start Smart
Basketball Class Begins
Shawnee Park Center
November 7 1 Shopping Tour
Seminar I Schnucks
November 9 1 SPAGHETTI
DAY I A.C. Brase Arena
November 111 Fall Garage
Sale I Osage Centre
November 16 1 S.T.A.R. A
Night in Candyland Dance
Osage Centre
November 19 1 Fall Family
Festival I Shawnee Park
The 2023 Parks and Recreation Foundation Membership Program continues. Be a Center
"Friend" of the Foundation! Discount cards are on sale now for $15, $25, $50, and
$250 for individual, family and corporate membership packages.
Upcoming Events Include:
Nov. 9 Spaghetti Day
We're still calculating, final numbers will be presented at the December meeting.
Dec. 9 Breakfast with Santa
Jan. 19 Sports Awards Banquet - Nominate a deserving player, coach or team by
November 15.
RECREATION DIVISION
• Fall Family Festival will be held at the Shawnee Park Center on November 19th.
Come enjoy some Smores, Hay Rides and More!
• Flashlight Candy Cane Hunt will be held on December 8th.
• Haunted Hall of Horror was very successful. Our numbers were up from last year
Total attendance was 4,522.
• Halloween Hoopla had over 100 attendees.
• Fall Garage was held on November 12th and booth space was sold out
December 7 1 Community
Dance & Social I A.C. Brase
Arena
December 8 1 Flashlight
Candy Cane Hunt I Shawnee
Park Center
December 9 1 Breakfast with
Santa I Shawnee Park Center
December 12 1 Holiday
Cooking Demo Seminar
Osage Centre
December 14 1 S.T.A.R.
Christmas Wonderland
Osage Centre
`wl www.cityofcape.org/parks
CITY Of CAPE Social Media:
G I R A R D E A U Cape Parks I Cape Splash I SportsPlex 000
I�. PARKS & RECREATION DEPARTMENT Jaycee Golf I FitCape
AQUATICS DIVISION
CENTRAL POOL
• Closed for Renovations until Spring of 2024
JEFFERSON POOL
• We recently hosted the Pumpkin Dive. It was a success with over 100
participants.
• The Swimnastics program is Mon, Wed, and Fri, 11:15 am
• Fall hours:
Monday - Friday 4pm - 7pm
Saturday - Sunday 12pm - 5pm
CAPE SPLASH
• Closed for the Season
JAYCEE MUNICIPAL GOLF COURSE DIVISION
• Starting November 1st, the golf course will be open gam - dusk.
• Winter Rates began November 1st
• The course will open whe temperatures are above 40°F
SHAWNEE PARK SPORTS COMPLEX DIVISION
• The Bank of Missouri Fall Classic Soccer Tournament was very successful with 124
teams registered.
• 2023 Shawnee Sports Complex tournaments and leagues have all been
successfully completed.
• Parks maintenance will begin winterization of the ball fields this month.
SPORTSPLEX DIVISION
• Jr. NBA Basketball League has 460 participants and play on Thursday & Friday
nights.
• Women's Volleyball League has 14 teams and play on Monday nights
• Fall Youth Volleyball has 480 kids enrolled.
• Tournaments:
• November 4 - Premier Hoops Basketball Tournament
• November 18-19 NSSC Boys Volleyball Tournament
• December 2-3 Premier Hoops Cape Winter Shootout Tournament
• December 9-10 Reebok Holiday Super Jam Basketball Tournament
• December 16-17 NSSC Volleyball Tournament
www.cityofcape.org/parks
Social Media:
Cape Parks I Cape Splash I SportsPlex
Jaycee Golf I FitCape
000
2023 HAUNTED HALL OF HORROR
'2 presale included
Friday 13th
Saturday 14th
Friday 20th
Saturday 21st
Friday 27th
Saturday 28th
Tuesday 31st
Munis Total
Friday 13th
Saturday 14th
Friday 20th
Saturday 21st
Friday 27th
Saturday 28th
Tuesday 31st
Friday
Saturday
Thursday
Friday
Saturday
Friday
Tuesday
20221
2023
Revenue
2019
2022
2017
740
Expenses
2023
2023 VS 2022
2020
2021
2020
2019
2018
2017
DATE
Grand Total
Sales
GLOWSTICKS
Total
Attendance
Grand Total
Cash & CC
GLOWSTICKS
Total
Attendance
Grand Total
Cash & CC
GLOWSTICKS
Total
Attendance
Grand Total
Cash & CC
GLOWSTICKS
Total
Attendance
TOTAL
GLOWSTICKS
Total
Attendance
TOTAL
$6,210.00
$8,166.00
$4,857.00
$0.00
114
$6,171.74
$1,283.74
$ 4,888.00
$7,594.00
$1,743.00
$6,553.00
$6,464.00
$3,873.00
$0.00
-32
$7,820.51
$362.51
FRIDAY, OCTOBER 13'
$4,854.00
154
470
$3,821.00
91
373
$6,214.00
310
656
$6,290.00
287
664
$6,290.00
130
662
$5,416.00
204
$7,680.00
$1,581.00
$ 6.099.00
$6,085.00
$7,776.00
$7,682.00
$5,747.00
$5,019.00
$0.00
$5.991.86
$188.86
$ 5,803.00
$6,015.00
$7,491.00
$5,326.00
SATURDAY, OCTOBER 14
$7,621.88
261
736
$5,151.00
112
500
$6,844.00
364
720
$8,170.00
367
867
$8,170.00
194
752
$6,210.00
$49,580.00
$47,540.00
$43,257.00
$39,492.00
$33,752.00
$16,530.49 $3,133.09 $13,397.40
$12,226.021 $14,473.33 $15,592.18 $13,391.83 $11,569.51
551
736
236
500
720 867
752
991
671
589
FRIDAY, OCTOBER 20
s6.171.74
132
589
$4,888.00
158
473
$7,594.00
385
801
$1,743.00
81
213
$1,743.00
297
782
$6,553.00
600
879 910
535
556
721
732
143
589
642 826
928
689
701
592
6
586
SATURDAY, OCTOBER 21
$7,820.51
255
753
$7,458.00
178
728
$8,479.00
460
891
$7,479.00
342
793
$7,479.00
375
904
$7,607.00
5226
4779
4710
FRIDAY, OCTOBER 27
$6,476.00
186
629
56,218.00
218
600
$8,349.00
438
879
$8,591.00
401
910
$8,591.00
183
535
$4,463.00
SATURDAY, OCTOBER 28
$7,680.00
270
741
$6,099.00
193
589
$6,085.00
307
642
$7,776.00
342
826
$7,776.00
258
928
$7,424.00
Rained all night
TUESDAY, OCTOBER 31
S5,991.86]_110
604
$5,803.00
113
586
$6,015.00
237
237
$7,491.00
246
805
$7,491.00
204
663
$5,326.00
101 SEMO Discount
Additional Sale
TOTALI
$46,615.991
1368
4522
$39,438.00
1063
3,849
$49,580.00
2501
4826
$47,540.00
2066
5078
$47,540.00
1641
5226
$42,999.00
'2 presale included
Friday 13th
Saturday 14th
Friday 20th
Saturday 21st
Friday 27th
Saturday 28th
Tuesday 31st
Munis Total
Friday 13th
Saturday 14th
Friday 20th
Saturday 21st
Friday 27th
Saturday 28th
Tuesday 31st
Friday
Saturday
Thursday
Friday
Saturday
Friday
Tuesday
$46,586.00
2023 2022 vs 2023 j
20221
2021 1 2020
Revenue
2019
1 2018 1
2017
740
Expenses
2023
2023 VS 2022
2022
2021
2020
2019
2018
2017
2023 2021 VS 2022 2022
2021 2020 2019 2018 2017
$4,854.00
$1,033.00
$ 3,821.00
$6,214.00
$6,290.00
$5,416.00
$3,645.00
$3,950.00
$16,530.49 $3,133.09 $ 13,397.40
$12,226.02 $14,473.33 $15,592.18 $13,391.83 $11,569.51
$7,621.88
$2,470.88
$ 5,151.00
$6,844.00
$8,170.00
$6,210.00
$8,166.00
$4,857.00
$0.00
114
$6,171.74
$1,283.74
$ 4,888.00
$7,594.00
$1,743.00
$6,553.00
$6,464.00
$3,873.00
$0.00
-32
$7,820.51
$362.51
$ 7,458.00
$8,479.00
$7,479.00
$7,607.00
$5,589.00
$6.154.00
$0.00
307
$6,476.00
$258.00
$ 6,218.00
$8,349.00
$8,591.00
$4,463.00
$4,637.00
$5,172.00
$0.00
204
$7,680.00
$1,581.00
$ 6.099.00
$6,085.00
$7,776.00
$7,682.00
$5,747.00
$5,019.00
$0.00
$5.991.86
$188.86
$ 5,803.00
$6,015.00
$7,491.00
$5,326.00
$5,244.00
$4,727.00
`~0.00
2022
2021 2020
2019
2018
2017
Attendance
$46,615.99
$7,177.99
$39,438.00
$49,580.00
$47,540.00
$43,257.00
$39,492.00
$33,752.00
$16,530.49 $3,133.09 $13,397.40
$12,226.021 $14,473.33 $15,592.18 $13,391.83 $11,569.51
$46,586.00
2023 2022 vs 2023 j
20221
2021 1 2020
1
2019
1 2018 1
2017
740
589
12
Glow sticks
604
753
9
6
154
63
91
310
287
130
149
93
261
149
112
364
367
194
238
160
132
-26
158
385
81
297
211
114
255
77
178
460
342
375
200
190
186
-32
218
438
401
183
189
127
270
77
193
307
342
258
235
112
110
-3
113
237
246
204
1 156
26
1368
305
1063
2501
2066
1641
1378
822
2023 2022 vs 2023
2022
2021 2020
2019
2018
2017
Attendance
470
97
373
656 664
662
437
551
736
236
500
720 867
752
991
671
589
116
473
801 213
782
788
537
753
25
728
891 793
904
674
852
641
41
600
879 910
535
556
721
732
143
589
642 826
928
689
701
592
6
586
642 805
663
644
677
4513
664
3849
5231 5078
5226
4779
4710
Friday 13th
Saturday 14th
Friday 20th
Saturday 21st
Friday 27th
Saturday 28th
Tuesday 31st
Totals
2023 Ticket Counts
Adult Tickets Child Tickets Comp Tickets Total Tickets
467
5
0
472
730
8
2
740
589
12
3
604
753
9
6
768
641
18
6
665
732
7
16
755
592
13
10
615
4504
72
43
4619
Haunted Hall of Horrors
Revenue/Expense/Net
2017-2023
.?V.,�Vv.vv
—
$50,000.00
-
5,226
5,078
4,710
4,779
$49,580.00
$40,000.00
0
,
$43,257.00
3,849
$30,000.00
$39,492.00
$37_,353.98
$39,438.00
2,000
$33,752.00
$33,066.67
2,066
$30,085.50
$20,000.0040
1 641
_
68 —
$22,182.49
$10,000.00
1,063
0.49
$11,569.51
$13,.
39183
14,47 .
$12,226.02
$13 ,397.40
2017
2018
2017
2018
2019
2020
2021
2022
2023*
+Revenue
$33,752.00
$39,492.00
$43,257.00
$47,540.00
$49,580.00
$39,438.00
$46,615.99
Expense
$11,569.51
$13,391.83
$15,592.18
$14,473.33
$12,226.02
$13,397.40
$16,530.49
—Ar -net
$22,182.49
$26,100.17
$27,664.82
$33,066.67
$37,353.98
$26,040.60
$30,085.50
Haunted Hall of Horrors
2017-2023
6,000
—
5,000
-
5,226
5,078
4,710
4,779
4,826
4,000
,
3,849
3,000
2,000
2,066
1,000
1 641
_
68 —
1,063
852
0
2017
2018
2019
2020
2021
2022
2023
—Attendance
4,710
4,779
5,226
5,078
4,826
3,849
4,522
—Glowsticks
852
1,378
1,641
2,066
2,501
1,063
1,368
HOTEL -MOTEL RECEIPTS
1,521,996.26 1,614,618.75 1,541,692.08 1,649,123.01 1,888,038.38 2,049,696.78 529,209.22
TOTALS 1,521,996.26
2018
2019
2020
2021
2022
2023
2024
JULY
71,289.61
79,381.50
76,063.34
62,059.09
90,705.95
91,212.45
102,393.74
AUGUST
64,512.26
67,228.05
72,424.40
59,315.11
83,045.96
89,975.98
94,509.63
SEPTEMBER
73,119.08
62,803.41
72,906.48
61,243.16
78,168.95
85,884.55
96,911.05
OCTOBER
74,328.56
72,855.63
82,635.54
64,966.16
83,165.60
91,552.28
18.76%
NOVEMBER
72,869.95
65,975.30
76,840.44
64,063.53
83,115.38
89,403.47
DECEMBER
62,976.08
60,229.52
62,345.44
53,037.21
75,379.21
78,709.89
JANUARY
52,150.26
52,055.52
58,551.49
48,917.23
66,666.95
75,916.39
FEBRUARY
49,918.95
49,860.94
62,983.10
55,924.76
64,350.04
73,542.16
MARCH
56,573.68
55,499.79
65,211.17
57,601.76
80,181.14
85,920.86
APRIL
74,618.75
76,091.91
55,019.64
81,661.65
97,572.83
105,715.44
MAY
71,759.17
71,090.75
19,932.17
79,812.34
86,532.32
90,138.91
JUNE
70,044.17
74,680.22
39,783.48
80,444.03
94,881.17
94,094.24
794,160.52
787,752.54
744,696.69
769,046.03
983,765.50
1,052,066.62
293,814.42
TOTALS
794,160.52
787,752.54
744,696.69
769,046.03
983,765.50
1,052,066.62
293,814.42
YTD
YTD
YTD
YTD
YTO
YTD
YTD
7,63%
-0.81%
-5.47%
3.27%
27.92%
6.94%
10.01%
RESTAURANT
RECEIPTS
2018
2019
2020
2021
2022
2023
2024
JULY
119,056.44
146,394.14
131,856.36
137,950.19
149,921.23
152,107.17
174,382.12
AUGUST
126,357.89
134,878.84
133,133.61
122,218.56
158,644.26
183,174.21
174,690.15
SEPTEMBER
125,356.85
130,210.59
139,214.27
129,605.77
149,674.06
170,025.76
180,136.95
OCTOBER
124,680.30
126,509.39
136,279.33
121,880.28
151,610.66
158,351.07
NOVEMBER
123,894.86
128,745.59
137,540.86
132,543.19
154,876.93
162,134.83
DECEMBER
119,673.03
124,164.99
136,772.75
115,459.79
151,884.13
162,807.60
JANUARY
141,351.48
146,563.34
147,076.92
143,215.16
170,564.11
166,402.79
FEBRUARY
115,800.74
122,175.46
135,764.14
138,200.66
130,870.15
171,766.87
MARCH
121,773.24
125,815.48
129,346.06
129,821.23
157,175.58
176,648.92
APRIL
139,442.76
147,359.97
103,829.16
165,650.42
173,779.66
188,167.98
MAY
131,605.14
139,310.09
83,920.15
156,029.94
165,338.25
179,966.99
JUNE
133,003.53
142,490.87
126,958.47
156,547.82
173,699.36
178,142.59
1,521,996.26 1,614,618.75 1,541,692.08 1,649,123.01 1,888,038.38 2,049,696.78 529,209.22
TOTALS 1,521,996.26
1,614,618.75
1,541,692.08
1,649,123.01
1,888,038.38
2,049,696.78
529,209.22
YTD
YTD
YTD
YTD
YTD
YTD
YTD
1.86%
6.09%
-4.52%
6.97%
14.49%
8.56%
4.73%
COMBINED TOTALS 2,316,156.78
2,402,371.29
2,286,388.77
2,418,169.04
2,871,803.88
3,101,763.40
823,023.64
YTD
YTD
YTD
YTD
YTD
YTD
YTD
3.77%
3.72%
-4.83%
5.76%
18.76%
8.01%
6.56%