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Home My WebLink AboutPlanning and Zoning Commission Minutes 11-08-2023 - DraftCITY Of CAPE GIRARDEAU PLANNING & ZONING COMMISSION PLANNING & ZONING COMMISSION MEETING MINUTES D (� November 8, 2023 City Hall — Council Chambers 44 North Lorimier Street Commission Members Present: Trae Bertrand, Scott Blank, Derek Jackson, Gerry Jones, Chris Martin, Nick Martin, Sommer McCauley -Perdue, Sid Whittington Commission Members Absent: Kevin Greaser Staff Present: Carol Peters, Ryan Shrimplin Call to Order Vice Chairman Blank called the meeting to order at 7:00 p.m. He welcomed Trae Bertrand to the Commission. Mr. Bertrand replaced Deborah Young, whose term expired November 1, 2023. Approval of Minutes The minutes of the October 10, 2023 meeting were unanimously approved upon a motion made by Mr. Nick Martin and seconded by Mr. Chris Martin. REZONINGS, SPECIAL USE PERMITS, AND EXCEPTIONS A public hearing was held on the request of River City Centre, LLC for an exception from Development Code Section 25-47, required number of parking and stacking spaces, for property located at 211-219 South Silver Springs Road. Mr. Nick Martin recused himself from the discussion and vote for financial reasons. Mr. Chris Buerck, Bowen Engineering & Surveying, presented the request. He stated that the request is to provide a reduced number of stacking spaces for a restaurant with drive-through service and on-site seating. He explained that the restaurant will not have an ordering station. Customers will be required to place their orders online or over the phone. If a customer's order is not ready when they pull up to the pick-up window, then they will be directed to park in one (1) of five (5) designated waiting parking spaces provided in the parking lot in front of the building. Vice Chairman Blank opened the public hearing. Seeing no appearances to speak, he closed the public hearing. A staff report was submitted to the Commission, which contained the following findings of fact: Criterion #1: As part of the exception request, a "substantial equivalent" is proposed. "Substantial equivalent" means an alternate design, method or feature that accomplishes the same purpose as the applicable Development Code requirement. Finding: The purpose of the stacking requirement is to ensure that there is adequate room for vehicles with customers waiting to place an order and pick it up. The City of Cape Girardeau Planning & Zoning Commission Meeting Minutes November 8, 2023 Page 2 of 3 application states that the drive-through lane is for pick-up only and not ordering. Customers must place their orders online or over the phone. Not having an ordering station in the drive-through lane allows vehicles to move through the lane more efficiently. The application also states that if an order is not ready when a driver approaches the pick-up window, then the driver will be directed to a designated waiting parking space in the parking lot. Five (5) designated waiting parking spaces are proposed. These spaces are essentially stacking spaces located in the parking lot rather than the drive-through lane. For this reason, they cannot count toward the required number of parking spaces for the development. However, they do qualify as a substantial equivalent for the purposes of the stacking requirement. Criterion #2: Approval of the exception request is consistent with the general spirit and intent of the Development Code. Finding: The substantial equivalent ensures fairness among property owners and tenants, which makes approval of the exception request consistent with the general spirit and intent of the Development Code. Based on the above findings, staff recommended approval of the exception request, subject to the following condition: The five (5) designated waiting parking spaces approved as part of this exception shall not count toward the required number of parking spaces for the development. A motion was made by Mr. Jackson and seconded by Ms. McCauley -Perdue to approve the exception request. The motion passed with a roll call vote of 7 in favor, 0 in opposition, and 1 abstaining (Aye: Bertrand, Blank, Jackson, Jones, C. Martin, McCauley -Perdue, Whittington; Abstain: N. Martin). SUBDIVISION PLATS 2. The record plat of Winterfield Subdivision was reviewed by the Commission. Mr. Chris Koehler, Koehler Engineering & Land Surveying, presented the plat. He stated that the plat splits a duplex lot into two lots. A staff report was submitted to the Commission, which recommended approval of the record plat. A motion was made by Mr. Chris Martin and seconded by Mr. Jackson to recommend approval of the record plat. The motion passed with a roll call vote of 8 in favor, 0 in opposition, and 0 abstaining (Aye: Bertrand, Blank, Jackson, Jones, C. Martin, N. Martin, McCauley -Perdue, Whittington). 3. The record plat of Brick & Ivy Subdivision was reviewed by the Commission. Mr. Chris Koehler, Koehler Engineering & Land Surveying, presented the plat. He stated that the property contains a commercial building and a residence; the plat splits the property to create a separate lot for the residence. A staff report was submitted to the Commission, which recommended approval of the record plat. A motion was made by Mr. Jackson and seconded by Mr. Bertrand to recommend approval of the record plat. The motion passed with a roll call vote of 8 in favor, 0 in opposition, and 0 abstaining (Aye: Bertrand, Blank, Jackson, Jones, C. Martin, N. Martin, McCauley -Perdue, Whittington). City of Cape Girardeau Planning & Zoning Commission Meeting Minutes November 8, 2023 Page 3 of 3 4. The record plat of Boyce Church Subdivision was reviewed by the Commission. Mr. Chris Buerck, Bowen Engineering & Surveying, presented the plat. He stated that the plat splits a parcel into two lots at 619 and 627 North Broadview Street. A staff report was submitted to the Commission, which recommended approval of the record plat. A motion was made by Ms. McCauley -Perdue and seconded by Mr. Jackson to recommend approval of the record plat. The motion passed with a roll call vote of 8 in favor, 0 in opposition, and 0 abstaining (Aye: Bertrand, Blank, Jackson, Jones, C. Martin, N. Martin, McCauley -Perdue, Whittington). OTHER ITEMS AND COMMUNICATION Commission Communication None of the Commission members had any communication items. Staff Communication Mr. Shrimplin gave the following updates: 1. Update on items from previous Commission meetings going on to City Council The City Council approved the following on October 16, 2023: • Wade 1 St Subdivision Record Plat — 2nd & 3rd Readings • 1351 South West End Boulevard Special Use Permit — 2nd & 3rd Readings • Chapter 30 Amendment Regarding CBD, Central Business District — 1St Reading • Chapter 30 Amendment Regarding Temporary Uses — 1 St Reading The City Council approved the following on November 6, 2023: • Chapter 30 Amendment Regarding CBD, Central Business District — 2nd & 3rd Readings • Chapter 30 Amendment Regarding Temporary Uses — 2nd & 3rd Readings • 406 Bertling Street & Parcel at Northwest Corner of Bertling Street and Big Bend Road Rezoning — 1" Reading • Southeast & Southwest Corners of Missouri State Highway K & Notre Dame Drive Rezoning — 1St Reading Adjournment There being no further business, the Commission voted unanimously to adjourn the meeting at 7:10 p.m. upon a motion made by Mr. Jackson and seconded by Mr. Nick Martin. Respectfully submitted, Scott Blank, Vice Chairman