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HomeMy WebLinkAboutParkFoundation.10-10-2019.minutesCITY Of CAPE GIRARDEAU PARKS & RECREATION DEPARTMENT FOUNDATION MEMBERS: Bari Neff, President Mark Lanzotti, Vice President Kevin Noel, Secretary Danny Essner, Treasurer Julia Jones, Foundation Director Bob Basler Brad Labruyere Pete Poe Tyler Cuba Stacy Kinder Michael Gardner Nathan McGuire Aaron Panton PARKS & RECREATION FOUNDATION MINUTES Thursday October 10, 2019 Osage Centre 12:00 PM Noon Absent: Bob Basler, Stacy Kinder, Nathan McGuire, Brad Labruyere, Kevin Noel 1. Call to Order President Bari Neff called the meeting to order. 2. Welcome & Introductions President Bari Neff welcomed everyone to the meeting. 3. Approval of Minutes President Bari Neff asked for the approval of the minutes from the July 11, 2019 meeting. Danny Essner made a motion, seconded by Pete Poe. All approved. 4. Financial Report A. Review of Account Balances i. Division Manager Scott Williams and Administrative Coordinator Stacey Welter reviewed the account balances for fiscal year 2019. SPSC has the largest balance. Those funds will be used for soccer improvements and other potential projects. After more discussion, President Bari Neff asked for an acceptance of the account balances as presented. Pete Poe made a motion, seconded by Aaron Panton. Motion approved. B. YTD/2019-2020 Budget Report I . Division Manager Scott Williams reviewed the year to date and 2019- 2020 budget report together. Staff members are going to work on building a list of large capital projects for the foundation to fund and then present them to the board. Director Jones mentioned that the new aquatics facilities and the new ballfield complex could need assistance with funds from the foundation. New Business A. Election of Officials (takes office Jan. 1) i. Director Jones asked if there was any interest from board members to become an official. There was none. Pete Poe made a motion to keep all elected officials the same. Aaron Panton seconded the motion. Motion passed. B. Spaghetti Day 2019 L Division Manager Penny Williams reported that the goal this year is to raise $38,000. The prices of sponsorships have increased. Stacey will email out the volunteer list. All sponsorships need to be submitted by Oct. 301h. They will be using Pepsi instead of Coke this year due to a new sponsorship agreement. There will be a raffle similar to last year. Mark Lanzotti will get a donated bike from Cyclewerx again this year. Other board members will be working on other ideas for the raffle. C. Membership Program 2019-20 i. Division Manager Scott Williams stated that the goal for last year was to bring in $10,000. The membership committee exceeded their goal and brought in a total of $10,980. The 2020 campaign will begin at Spaghetti Day. Membership letters will be mailed out in January. D. Celebration of Youth Sports Awards Banquet 2020 L Heather Davis reported the event will be held January 24'h. They are currently getting nominations from each league. Board members will be picking winners sooner than last year. They will need volunteers at the event. Scott will be sending out emails for the board to vote on the impact awards. 6. Old Business A. Night Fall Glowball i. Division Manager Penny Williams reported the event went very well. There have been suggestions changing this event into a pickleball tournament. The program committee will talk more about this at their next meeting. B. Cary Flanagan Memorial Tournament i. Kaed Harrell reported the event went well but they may look at having the event in May to see if they can get more teams. 7. Reports A. Finance Sub -Committee i. Division Manager Scott Williams spoke about the upcoming give -back program that will be put on by Bi -State Southern. In the month of November they would have a special on Sunday's and Tuesday's. 1% of in store sales and 1 cent of each gallon of fuel would go back to the foundation. Scott would like to have one give back night per month at different restaurants such as Carterville Grill, Culvers etc. 10% of their proceeds would go back to the foundation. Mark Lanzotti suggested investing in a blow up PLAYMO to have at these nights to market the foundation so people know to stop by and show support. President Bari Neff asked for a motion to accept the foundation having give -back nights. Pete Poe made a motion seconded by Mark Lanzotti, with the exception of having no more than one a month. Motion passed. B. Sponsorship Sub -Committee i. No Report C. Membership Sub -committee i. No Report D. Special Events & Programs Sub -Committee i. Manager Penny Williams gave the board a 2020 Calendar of Events, along with a meeting calendar. The committee will meet in November. Other Business A. Parks & Recreation Projects / Reports i. PRS 2 Update 1. Director Jones reported they are now looking at two separate facilities to meet the aquatics needs. They would renovate Central Pool and construct a separate leisure pool at the Jefferson location. The committee is still conducting meetings. Brock Davis reported that the Capaha restroom roof was complete. They will be setting lights for the parking lot in the near future. Designing of the Capaha pond project in underway. 2. Aaron Panton suggested having a Foundation sign up at Capaha Ballfield. The board thought that was a good idea. Director Jones asked for a motion to approve a foundation sign at Capaha Ballfield. Danny Essner made a motion seconded by Aaron Panton. Motion approved. B. Next Meeting—January 16, 2019 @ 12:OOpm 9. Adjournment There being no further business, the meeting was adjourned with a motion from Pete Poe and seconded by Danny Essner. Motion passed. Respectfully submitted, Stacey Welter, Administrative Coordinator CAPE GIRARDEAU PARKS & RECREATION FOUNDATION