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HomeMy WebLinkAboutParkRec.Minutes.06-14-2021 (DRAFT) Parks and Recreation Advisory Board Meeting Monday, June 14, 2021 The Parks and Recreation Advisory Board held their regular meeting on June 14, 2021, at 5:30p.m. at the Osage Centre. Board Members Present: Staff Present: Kevin Noel, Chairman Brock Davis, Parks Division Manager Roger Hudson, Vice Chairman Scott Williams, Recreation Division Manager Meghan Harville, Board Member Julia Jones, Parks and Recreation Director Daniel Presson, Council Liaison Penny Williams, Recreation Division Manager Dr. Beverly Evans, Board Member Misty Hess, Administrative Coordinator Anne Dohogne, Board Member David Cantrell, Board Member Pete Frazier, Board Member Tracey Glenn, Board Member Brad Labruyere, Board Member Absent: Kenneth Stilson, Secretary Chatez Robinson, Board Member WELCOME Chairman Noel called the meeting to order and welcomed the new Parks & Recreation Assistant Recreation Division Manager, Doug Gannon. OLD BUSINESS A. MINUTES Chairman Noel requested the approval of the May 10, 2021, minutes. Tracey Glenn made a motion; seconded by Roger Hudson to approve the minutes. Motion passed with no one opposed. PARKS & RECREATION ADVISORY BOARD June 14, 2021 PAGE 2 B. Aquatics Update Aquatics Division Manager Williams advised that the leak at the Central pool was repaired, but a part on the pump broke. They brought in a portable pump, but had to completely drain the pool and refill it. They are hoping to have the pool fully open next week. The Jefferson School Project will have bids open on Thursday. She also reported that Cape Splash had a great weekend with attendance over 1800 on Saturday, 1400 on Sunday and 1000 on Monday. C. Youth Ballfield Complex RFP Director Jones stated there were three proposals submitted. The committee met to review them and none of them met the requirements. They decided to take a break from the project until Dr. Haskins has time to review the project and offer his input. The next effort may include reaching back out to those companies and asking them to meet the requirements or withdraw from consideration. NEW BUSINESS A. July 4th Bicentennial Director Jones informed the Board about the agenda for the Bicentennial celebration. This event will start in the Arena with food and music and then move outside for presentations from Judge Limbaugh, Mayor Fox and other dignitaries. The Municipal band will play and then there will be a fireworks display. B. Director Jones Retirement Transition Director Jones reported that the Division Managers would continue to manage their own divisions as well as working together after her last day and until her position has been filled. Once Dr. Haskins has been brought up to speed on the department’s needs, they will open up the position for a national search. This could take 2-3 months. REPORTS/PROJECT UPDATES A. PARKS & RECREATION PROJECT UPDATES Parks Division Manager Davis reported the projects at Capaha Park are behind schedule by about 2-3 weeks. The playground came in below cost at this point and we are looking at 6-8 weeks for shipping of materials. The municipal band will be performing at Central High School as the band shell has not been completed. Bids for the pond should go out in the next few weeks. That renovation should take about a year to complete. Plans for the Rose Garden have been approved to accommodate ADA access. The River Heritage Museum has had 2 bids come back and Director Jones is confident it will go well. PARKS & RECREATION ADVISORY BOARD June 14, 2021 PAGE 3 B. GOLF COURSE ADVISORY BOARD Parks Division Manager Davis reported that Golf Course Manager Cody Hinkebein has turned in his letter of resignation and his last day will be June 17. This position has been advertised and they hope to have a replacement soon. Parks Division Manager Davis said there had been some issues with the turf due to the rain and humidity, but they are working to fix those issues. C. TREE ADVISORY BOARD Bev Evans reported that the Arena Park Tree Master Plan is almost complete. D. RED HOUSE INTERPRETIVE CENTER COMMITTEE Director Jones shared that the Red House Interpretive Center Heritage Days and the mule jumping event was successful. They had about 200-300 people in attendance. They had some success in fundraising. The Red House Board will host an Ice Cream Social on August 10, statehood day. Judge Limbaugh may speak on July 24th. E. PARKS & RECREATON FOUNDATION 1. 2021 MEMBERSHIP DRIVE Recreation Division Manager Scott Williams reported that the membership campaign is doing well and they are very close to meeting their goals. It is looking like every goal will be exceeded. He says that there still needs to be a subcommittee set up with members from both the Parks Advisory Board and the Finance sub-committee to discuss future goals and plans. F. CITY/COUNCIL REPORT Council Liaison Daniel Presson said they have been busy with end of year items, the budget, getting ready for the new City Manager and all the retirements. He also said that the old LeGrand Building came down in the Red Star area. PARKS & RECREATION ADVISORY BOARD June 14, 2021 PAGE 4 G. MONTHLY STAFF REPORT/CALENDAR UPDATE 1. PROGRAM AND EVENT UPDATE Staff Briefs were handed out to the board members informing them of the upcoming events and projects in the Parks & Recreation Department through July, 2021. Recreation Division Manager Penny Williams reported that Global Running Day had a good turnout this year. This weekend will be the Youth Catch and Release event, Cape Splash’s Luau and the 2 Man Scramble- with 24 teams. Recreation Division Manager Scott Williams said the travel sports are up and running, the Cage of Honor fights are back and an auction was held at the 4H Building. The Southern Open which was rained out in April is re- scheduled for June. The Osage has been hosting services for the church that burned down. Director Jones and Recreation Division Manager Scott Williams also announced that BAM would be arriving at Arena Park and would be camping at the park overnight. Food trucks and a shuttle to downtown would be available to them. Recreation Division Manager Scott Williams said that Corporate Sponsor Packages are renewing and Sportsplex signage invoices are going out as well. Academy will be participating in Academy Weekends again this year and may hold them 2 weekends. H. OTHER ITEMS OR ITEMS FOR NEXT MEETING 5. OTHER BUSINESS A. NEXT BOARD MEETING The next board meeting will be held on Monday, August 9, 2021, at 5:30 p.m. at the Osage Centre. 6. ADJOURNMENT There being no other business to come before the board, Tracey Glenn made a motion to adjourn the meeting; seconded by Bev Evans. Motion passed with no one opposed. The meeting was adjourned. Submitted by: Misty Hess