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HomeMy WebLinkAboutParkRec.Minutes.01-13-2020 Parks and Recreation Advisory Board Minutes Monday, January 13, 2020 The Parks and Recreation Advisory Board held their regular meeting on January 13, 2020, at 5:30p.m. at the Osage Centre. Board Members Present: Staff Present: Kevin Noel, Chairman Roger Hudson, Vice Chairman Brock Davis, Parks Division Manager Kenneth Stilson, Secretary Scott Williams, Recreation Division Manager David Cantrell, Board Member Penny Williams, Recreation Division Manager Anne Dohogne, Board Member Stacey Welter, Administrative Coordinator Pete Frazier, Board Member Gunnar Knudtson, Board Member Nick Snyder, Board Member Beverly Evans, Board Member Brad Labruyere, Park Board Liaison Daniel Presson, Councilman Liaison Absent: Tracey Glenn, Julia Jones 1. WELCOME / INTRODUCTIONS Chairman, Kevin Noel welcomed everyone and called the meeting to order. 2. OLD BUSINESS A. Approval Of Minutes Kevin Noel asked for a motion to approve the December 9, 2019 minutes. Pete Frazier made a motion, seconded by Kenn Stilson. All approved. B. Aquatics Committee Update Manager Penny Williams reported the committee had met twice with Cape Public Schools. They are refining the budget numbers for two facilities so it can be presented to council and the school board. They are looking at creative ideas to come up with new revenues. This coming spring Central Pool will be closed for painting. During that time Counsilman Hunsaker will be conducting a study to see what needs to be fixed. The school wants to push forward with the facility at Jefferson. Manager Williams thinks there will be a presentation on their decision at the end of the month. C. Lanzotti Proposal Status Manager Scott Williams said they sent a report to city council but have not heard anything yet. 3. NEW BUSINESS A. Winter Play Cape Distribution Penny Williams distributed the latest copy of the Winter Spring Play Cape. B. Operational Update on the SportsPlex Scott Williams reported the SportsPlex was at 85% cost recovery as of June 30th 2019. He is confident they will hit 100% cost recovery in the next couple of years. Concessions and vending grew by 32% in one year. Leagues and tournaments are heavily depended upon. Mr. Williams expressed the biggest threat would be to lose their tournament director. It’s very important to work with them and keep them coming back. The Parks and Rec leagues have grown in participation because there are more courts to play on and less rented facilities. They have also partnered with SEMO to offer sport specific camps. The impact of this facility has increased sales for both hotels and restaurants. C. 2020-2021 Operational Budget Discussion Manager Williams explained to the board that they have submitted the 20-21 budget proposals. The biggest battle they are facing is the increase in minimum wage and compression. Each division is holding the line with expenses and looking for ways to increase revenue in order to cover minimum wage increase. Parks Manager Brock Davis mentioned that the city has put together a Budget Team to address the decline in city sales tax revenue. The team is comprised of different members from each department. They are looking at new ways of doing things and how to increase overall revenue. Online purchasing has really hurt the city’s sales tax. 4. REPORTS A. Parks and Recreation Project Updates i. Capaha Park / Pond, Fort D, Indian Park, Downtown Restroom – 1. Pond Renovation – They are working with MDC consultants to finalize plans. In late spring / summer they will be draining the pond. 2. Fort D Roof Replacement – Received bids for roof replacement. Work will commence in February. 3. Restrooms – They will be placing two prefab restrooms at Indian Park and near the Red House. They would like to have them installed by the spring. 4. Bridge Work – The parks crew members are working on repairing the wood bridges in Shawnee Park and along the trail. B. Golf Course Advisory Board i. Recreation Division Manager Penny Williams reported December was a great month with the warm days. C. Tree Advisory Board i. Beverly Evans – No Report D. Red House Interpretive Center Committee i. No Report E. Parks and Recreation Foundation i. Foundation Membership Program – They will be sending letter to ask for renewals this month. i. Cardinals Caravan – Penny read the lineup for the event. If anyone is available to volunteer for the event please let her know. i. Celebration of Youth Sports Awards Banquet – Everything is ready to go. The keynote speaker is Coach Tuke from SEMO. The doors will open at 5:30p and end around 9:00p. Again if anyone is available to volunteer contact Scott Williams. i. St. Louis Cardinals Calendar Sales – This is the last chance to purchase these calendars. Penny challenged the board to sell 4 each. Proceeds benefit the foundation. F. Council Report i. Councilman Dan Presson reported the council is also taking a hard look at the sales tax issue to find solutions. G. Monthly Staff Report/Calendar Update i. Staff briefs were handed out to board members informing them of the upcoming events and projects in the Parks & Recreation Department. H. Other Items i. Manager Brock Davis let everyone know some of the restrooms in the parks have been locked due to vandalism. They have already had $5000 in damages for this fiscal year. 5. OTHER BUSINESS A. Next Board Meeting The next board meeting is scheduled for Monday February 10, 2020, at the Osage Centre. 6. ADJOURNMENT There being no further business, the meeting was adjourned with a motion from Beverly Evans and seconded by Pete Frazier. Motion passed. Meeting adjourned. Submitted by: Kenneth Stilson, Secretary