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HomeMy WebLinkAboutParkRec.Minutes.03-08-2021 Parks and Recreation Advisory Board Meeting Monday, March 8, 2021 The Parks and Recreation Advisory Board held their regular meeting on March 8, 2021, at 5:30p.m. at the Osage Centre. Board Members Present: Staff Present: Kevin Noel, Chairman Julia Jones, Parks & Recreation Director Roger Hudson, Vice Chairman Brock Davis, Parks Division Manager Kenneth Stilson, Secretary Scott Williams, Recreation Division Manager David Cantrell, Board Member Penny Williams, Recreation Division Manager Anne Dohogne, Board Member Diane Boyer, Administrative Assistant Beverly Evans, Board Member Pete Frazier, Board Member Tracey Glenn, Board Member Meghan Harville, Board Member Chatez Robinson, Board Member Daniel Presson, Council Liaison Absent: Brad Labruyere, Board Member Others Present: Percy Huston WELCOME Chairman Noel called the meeting to order and welcomed new board member, Chatez Robinson. OLD BUSINESS A. MINUTES Chairman Noel requested the approval of the February 8, 2021, minutes. Secretary Stilson made a motion; seconded by David Cantrell to approve the minutes. Motion passed with no one opposed. B. PICKLEBALL/TENNIS COURT RENOVATION PROJECT UPDATE Recreation Division Manager Williams further discussed the three options for the court renovation. Since the asphalt plants are still closed, he was unable to report a definite quote for Option 3. David Cantrell recently participated in the Pickleball Tournament at the SportsPlex and reported how PARKS & RECREATION ADVISORY BOARD MARCH 8, 2021 PAGE 2 impressed players from out of town were with the city and the tournament. The board discussed the three options before them as well as the positive impact these tournaments have on the city and facilities. They chose Option 3 of the proposal which includes new asphalt pad, sealing court coating and line surfacing, posts and nets, new fencing and lighting upgrade. Chairmen Noel made a motion for approval of Option 3 with a cap of $150,000; seconded by Tracey Glenn. Motion passed with no one opposed. NEW BUSINESS A. Youth Ballfield Complex RFP Director Jones explained another PRS2 Project coming up. It is for a Youth Ballfield Complex which will comprise of six to eight youth ballfields. These will not be new fields; they will just be in a new location. Relocating these fields will allow for PRS2 improvements at Arena Park. The RFP is being formulated now and will go out for bid within the next six weeks. Director Jones discussed the timeline. The deadline for proposals to be submitted would be in May. The Project Committee would then meet in June to narrow down to a couple and have presentations from these groups. The committee would then move forward to negotiating an agreement to bring before City Council for approval. Director Jones would like to have one of the board members be appointed to the Project Committee. The board discussed and determined with his knowledge and experience in baseball, Pete Frazier would be a qualified candidate. Chairman Noel made a motion for Pete Frazier to be nominated as liaison to the Project Committee; seconded by Tracey Glenn. Motion passed with no one opposed. REPORTS/PROJECT UPDATES A. PARKS & RECREATION PROJECT UPDATES Parks Division Manager Davis reported the Cherry Hill Project at Capaha Park is going really well. His staff is working diligently on the Amphitheatre renovations. They will need to be done by the first of May in order to lay sod. They are pouring concrete for the walls. The section of the sidewalk on the East side will be moved to Phase 2. Plans are being finalized for the Rose Garden renovation. Parks Division Manager Davis received good news from the Missouri Department of Conservation. The Grant money will be available soon, so a timeline for draining the pond can be established. The Missouri Department of Conservation takes care of the ducks at Capaha Park. They will help relocate them and decide how many to bring back after the pond renovation is complete. B. GOLF COURSE ADVISORY BOARD Parks Division Manager Davis reported the course is looking great. The Maintenance Staff is in the process of spraying chemicals to open the greens. The course is having a record year. Director Jones PARKS & RECREATION ADVISORY BOARD MARCH 8, 2021 PAGE 3 reported 40 new carts were purchased. Staff is getting ready to demolish the pavilion near the Pro Shop to create a new outdoor kitchen and meeting area. C. TREE ADVISORY BOARD The Tree Advisory Board will meet again April 2, 2021, and observe Arbor Day. D. RED HOUSE INTERPRETIVE CENTER COMMITTEE Director Jones conveyed their retreat for the 2021 season was held February 26, 2021, where the committee discussed how to make improvements to the Red House. They received a $3,000 Care Grant to make up for lack of boat docking attendance due to the pandemic. The Red House will be open Fridays and Saturdays from 1:00 p.m. to 4:00 p.m. with the ability to expand into the week in order to be open more. Alyssa Phares–Fee with the Convention & Visitors Bureau has joined the committee with exciting ideas. There is already a huge boat docking schedule this year – 16 dates right now. The committee is excited to get them back. E. PARKS & RECREATON FOUNDATION 1. 2021 MEMBERSHIP DRIVE Recreation Division Manager Williams reported the 2021 Parks & Recreation Foundation Membership Drive is underway. All Family and Corporate renewal letters have been mailed. A private donor has come forward and will match any Individual, Family or Corporate membership dollar for dollar on new memberships. The board agreed this is a good recruitment tool with great potential. The money donated helps the foundation with operating expenses and programs. The Parks & Recreation Foundation Membership Sub-Committee Meeting will be held March 23, 2021. F. CITY/COUNCIL REPORT Councilman Presson reported 50 applications were received for the City Manager position being vacated in June by Scott Meyer. City Hall renovations are underway and will be spectacular when complete. Council has been discussing whether the city is “missing the boat” when it comes to pleasure crafts coming through on the river. Director Jones explained the Red Star Development plan for a unique waterfront park. There would be a boat dock in the Red Star District where people could disembark from their yacht and rent scooters to tour downtown, connect to trails for hiking, visit the casino and stay at the Riverfront RV Park. The city is looking to do a feasibility study. PARKS & RECREATION ADVISORY BOARD MARCH 8, 2021 PAGE 4 G. MONTHLY STAFF REPORT/CALENDAR UPDATE 1. PROGRAM AND EVENT UPDATE Staff Briefs were handed out to the board members informing them of the upcoming events and projects in the Parks & Recreation Department through April 9, 2021. Recreation Division Manager Penny Williams reported the Father Daughter Dance went very well with over 400 in attendance. Spring Soccer registrations are up and have exceeded the last three years. The City Manager asked Recreation Division Manager Scott Williams and Recreation Specialist Chris Eastridge to sit on the P.O.R.C.H. Sub- Committee for South Cape development focusing on health and wellness and looking at ways to get that neighborhood involved. H. OTHER ITEMS OR ITEMS FOR NEXT MEETING The board asked for confirmation on the mask order. Director Jones stated there is a mask protocol for Cape County until July. She will find out more information at the Department Head Meeting. Recreation Division Manager Penny Williams advised there will be a Job Fair on March 11, 2021 at the Osage Centre from 3:00 p.m. to 5:30 p.m. Director Jones reported construction will begin in July on the new addition to the Osage Centre to house Customer Service. Plans will be finalized soon. 5. OTHER BUSINESS A. NEXT BOARD MEETING The next board meeting will be held on Monday, April 12, 2021, at 5:30 p.m. at the Osage Centre. 6. ADJOURNMENT There being no other business to come before the board, Tracey Glenn made a motion to adjourn the meeting; seconded by Chairman Noel. Motion passed with no one opposed. The meeting was adjourned. Submitted by: Kenneth Stilson, Secretary