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HomeMy WebLinkAboutParkRec.Minutes.02-08-2021 Parks and Recreation Advisory Board Meeting Monday, February 8, 2021 The Parks and Recreation Advisory Board held their regular meeting on February 8, 2021, at 5:30p.m. at the Osage Centre. Board Members Present: Staff Present: Kevin Noel, Chairman Julia Jones, Parks & Recreation Director Roger Hudson, Vice Chairman Brock Davis, Parks Division Manager Kenneth Stilson, Secretary Scott Williams, Recreation Division Manager David Cantrell, Board Member Penny Williams, Recreation Division Manager Anne Dohogne, Board Member Diane Boyer, Administrative Assistant Beverly Evans, Board Member Pete Frazier, Board Member Tracey Glenn, Board Member Brad Labruyere, Board Member Absent: Daniel Presson, Council Liaison Meghan Harville, Board Member Others Present: Josh Stephens, EBO MD Co-Founder & COO Percy Huston WELCOME Chairman Noel called the meeting to order and welcomed everyone. OLD BUSINESS A. MINUTES Chairman Noel requested the approval of the January 11, 2021, minutes. Secretary Stilson made a motion; seconded by Pete Frazier to approve the minutes. Motion passed with no one opposed. B. AQUATICS UPDATE Aquatics Division Manager Williams reported the architect is working on the final design for the Jefferson School Project. They will be prepared to share them soon. Director Jones added the new Aquatics Facility is slated to compliment the Jefferson School property including a park and play area. PARKS & RECREATION ADVISORY BOARD FEBRUARY 8, 2021 PAGE 2 C. POTENTIAL PROPERTY DONATION UPDATE Director Jones has not heard back from Vince Kelly regarding the two parcels of land. When Recreation Division Manager Williams spoke to Mr. Kelly recently, he was finalizing paperwork but relayed he may wait another year. There is still time before a final decision must be made. NEW BUSINESS A. PICKLEBALL/TENNIS COURT RENOVATION PROJECT UPDATE Currently, Pickleball is being played indoors at the Osage Centre and the Shawnee Park Center. The athletes would prefer playing outdoors, so on their behalf, Dave Cantrell approached Recreation Division Manager Williams and Parks Division Manager Davis to see if that could happen. After researching numbers and trends in the region and discussing with another Pickleball player, Josh Stephens, the Parks & Recreation Department realized there is a definite demand and put a plan together to present to the board. Mr. Stephens stated Pickleball is one of the fastest growing sports in the world and there are a lot of opportunities for growth. In Pickleball, the net is an equalizer, making it competitive and fun for all ages. The sport will continue to grow and expand. He added tournaments are a big money maker and bring athletes in from several different states. Recreation Division Manager Williams explained the department’s proposal for the Pickleball/Tennis Court Renovation Project and handed out diagrams to scale of what the setup would look like. The project would entail overlaying lanes, making six permanent Pickleball Courts while still having two Tennis Courts. The Pickleball Courts would be next to the Sand Volleyball Courts; the Tennis Courts would be next to Rodney Street. The department would like to start this project in May. They are looking at three different options: crack repair/sealing/paving; advanced crack repair/sealing/paving; or new asphalt pad. The board discussed the project and the options. They thought it was a fantastic plan and felt Option 3 would be the route to go. Recreation Division Manager Williams will lock down better numbers for that option and report them at the next board meeting. REPORTS/PROJECT UPDATES A. PARKS & RECREATION PROJECT UPDATES Parks Division Manager Davis reported his staff is working on the Cherry Hill Project at Capaha Park. Bowen Engineering has finalized the site and electrical plans. Grading work has begun. There are still plans to install two playgrounds for the South Cape area. B. GOLF COURSE ADVISORY BOARD Aquatics Division Manager Williams reported the course is closed today because of weather. On nicer days, the course does really well. It’s measuring up to be a record year for revenue. PARKS & RECREATION ADVISORY BOARD FEBRUARY 8, 2021 PAGE 3 C. TREE ADVISORY BOARD Dr. Evans reported the board met for a Special Meeting on January 21, 2021, for the Sunshine Law & Ethics Presentation. They met at noon today for their regular meeting and are working on the annual review of the Approved Tree List. D. RED HOUSE INTERPRETIVE CENTER COMMITTEE Director Jones conveyed their retreat for the 2021 season will be held February 26, 2021. E. PARKS & RECREATON FOUNDATION 1. 2021 MEMBERSHIP DRIVE UPDATE Recreation Division Manager Williams reported the 2021 Parks & Recreation Foundation Discount Card has been designed and will be available for purchase beginning March 1st. The Membership campaign has begun. The Foundation is currently on Phase 1. Letters have been mailed to current members asking them to renew. In Phase 2, the Foundation will build a new prospect list to solicit new members. The list will be reassigned to the board members and letters will be mailed. Recreation Division Manager Williams announced a private donor has come forward and will match any Individual, Family or Corporate membership dollar for dollar on new memberships. 2. CELEBRATION OF YOUTH SPORTS AWARDS BANQUET SUMMARY Recreation Division Manager Williams reported the banquet did very well with 700 attending. The Silent Auction was moved from the Main Floor to Meeting Room 1AB. The meals were served by staff in sealed containers. Everyone wore face masks unless eating. No negative reports were received. F. CITY/COUNCIL REPORT Councilman Presson was unable to be at the meeting but emailed his report to Chairman Noel who read his notes to the board. Councilman Presson asked the board to consider the application of Chatez Robinson to fill the vacancy on the board left when Nick Snyder resigned. G. MONTHLY STAFF REPORT/CALENDAR UPDATE 1. PROGRAM AND EVENT UPDATE Recreation Division Manager Williams reported Spring Soccer registrations are up and has exceeded the last four seasons. PARKS & RECREATION ADVISORY BOARD FEBRUARY 8, 2021 PAGE 4 H. OTHER ITEMS OR ITEMS FOR NEXT MEETING Chairman Noel advised the board he is keeping track of their attendance and will keep the form up to date so there is no surprise if someone is on their way out. 5. OTHER BUSINESS A. NEXT BOARD MEETING The next board meeting will be held on Monday, March 8, 2021, at 5:30 p.m. at the Osage Centre. 6. ADJOURNMENT There being no other business to come before the board, Tracey Glenn made a motion to adjourn the meeting; seconded by Dr. Evans. Motion passed with no one opposed. The meeting was adjourned. Submitted by: Kenneth Stilson, Secretary