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HomeMy WebLinkAboutParkRec.Minutes.05-09-2022.DRAFT (DRAFT) Parks and Recreation Advisory Board Meeting Monday, May 9, 2022 The Parks and Recreation Advisory Board held their regular meeting on May 9, 2022, at 5:30p.m. at the Osage Centre. Board Members Present: Staff Present: Kevin Noel, Chairman Brock Davis, Parks Division Manager Tracey Glenn, Vice Chairman Scott Williams, Recreation Division Manager Pete Frazier, Board Member Doug Gannon, Parks and Recreation Director Dr. Beverly Evans, Secretary Penny Williams, Recreation Division Manager Mark Stone, Board Member Misty Hess, Administrative Coordinator Darrin Bruendermann, Board Member Brad LaBruyere, Board Member Lewis Jackson Hill, Board Member Nathan Thomas, Council Liason Absent: Anne Dohogne, Board Member David Cantrell, Board Member Chatez Robinson, Board Member WELCOME Chairman Noel called the meeting to order. OLD BUSINESS A. MINUTES Chairman Noel requested the approval of the April 11, 2022, minutes. Beverly Evans made a motion; seconded by Jackson Hill to approve the minutes. Motion passed with no one opposed. B. SUMMER PERSONNEL UPDATE Recreation Division Manager Scott Williams informed the board that we were in bad shape when it comes to personnel. We are in desperate need of maintenance personnel, umpires and refs. We may need to cancel or postpone some games due to lack of umps and refs. We have other positions that need to be filled as well. According to Recreation Division manager Penny Williams, a job fair was held in March and was not well attended. C. UPDATE ON DISC GOLF COURSE Jackson Hill presented everyone with a packet of information regarding the Disc Golf Course proposal that covered the baskets and proposed course. A conversation was held with different questions and answers. Director Gannon said we would need more information regarding the financial aspect and we PARKS & RECREATION ADVISORY BOARD May 9, 2022 PAGE 2 would look into getting community feedback. Parks & Recreation would work with Jackson Hill and his group to get those numbers together. NEW BUSINESS A. JUNE 13, 2022 PARKS TOUR Director Gannon said the meeting would kick off about 5:15 pm with dinner at the Osage Centre. They would then begin the tour of parks and facilities, hoping to be back to the Osage Centre by 7:00 pm. They are working on the itinerary now. B. LOCKS ON PARK RESTROOMS Recreation Division Manager Scott Williams gave everyone a handout that was an overview of the estimated economic impact that Parks & Recreation had on the community between January 1, 2021- December 21, 2021. This covered the impact on hotels, restaurants and local businesses. C. PART TIME STAFF UPDATE Director Gannon spoke about the revised pay plan for part time employees and stating they are waiting for approval by City Council. He said they hope to increase base pay to $11.15 per hour. The goal is to be more competitive in the job market. D. AQUATICS UPDATE Recreation Division Manager Penny Williams announced that the bubble was starting to come down. They will open on June 1, 2022. Cape Splash Employee, Board Member, Family night will be May 28th. E. JEFFERSON AQUATIC CENTER/ PARK UPDATE Director Gannon stated that this project was slated to open in October 2022. He presented a slide show showing drawings of the final product and layout. The playground will go in back behind the pool along with a shelter and restroom. F. PARKS & REC/ FOUNDATION BOARD JOINT COMMITTEE MEETING Recreation Division Manager Scott Williams said that the joint committee would meet in June and that he hoped to have 4 members of each board join. REPORTS/PROJECT UPDATES A. PARKS & RECREATION PROJECT UPDATES Parks Division Manager Brock Davis reported that they are continuing to work on Capaha. The shelter structure is up, bathroom is in and they have a notice to proceed on the pond for June 1. This project should take about 210 days to complete. The tennis/pickle ball courts should be finished this week- depending on weather. He also reported there was a section of trail near ballfield 10 that caved in as well as a sinkhole near soccer field 12 at Shawnee. We are working with Public Works to rectify the issue. We are also getting cost quotes to do some work at the bridge overlook- painting and lights. B. GOLF ADVISORY BOARD No update. PARKS & RECREATION ADVISORY BOARD May 9, 2022 PAGE 3 C. TREE ADVISORY BOARD No meeting. D. RED HOUSE INTERPRETIVE CENTER COMMITTEE Parks Division Manager Brock Davis announced the Heritage Days would be held May 21 from 9 am to noon. E. PARKS & RECREATON FOUNDATION Recreation Division Manager Scott Williams reported the Council appointed Tameka Randle. Bike to Work and School Day was delayed due to weather. This will be rescheduled for June. F. CITY/COUNCIL REPORT Council Liaison Nathan Thomas had no report. G. MONTHLY STAFF REPORT/CALENDAR UPDATE Staff Briefs were handed out to the board members informing them of the upcoming events and projects in the Parks & Recreation Department. A tour of all the parks will occur in lieu of the June Board meeting. Tour will begin at 5 p.m. Parks Division Manager Brock Davis said that about 302 people showed up for Friends of Park Day. There was also some discussion about updating the Tot Lot at Capaha. OTHER BUSINESS NEXT BOARD MEETING The next board meeting will be held on Monday, May 9, 2022, at 5:30 p.m. at the Osage Centre. ADJOURNMENT There being no other business to come before the board, Tracey Evans made a motion to adjourn the meeting; seconded by Pete Frazier. Motion passed with no one opposed. The meeting was adjourned. Submitted by: Misty Hess