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HomeMy WebLinkAboutPlanning & Zoning Commission Minutes 10-10-2019 CITY Of CAPE GIRARDEAU PIANNING & ZONING COMMISSION � PLANNING & ZONING COMMISSION MEETING MINUTES October 2, 2019 City Hall —Council Chambers Present: Larry Dowdy, Kevin Greaser, Derek Jackson, Bruce Skinner, Doug Spooler, Ed Thompson, Thomas J. Welch Absent: Jeff Glenn, Patrick Koetting Staff Present: Carol Peters, Ryan Shrimplin Call to Order Vice-Chairman Skinner called the meeting to order at 7:00 p.m. Approval of Minutes The minutes of the September 11, 2019 meeting were unanimously approved upon motion made by Mr. Dowdy and seconded by Mr. Spooler. � REZONINGS, SPECIAL USE PERMITS. AND EXCEPTIONS 1. A public hearing was held on the request of the James Reynolds House Foundation to rezone property at 623 North Main Street from M-1 (Light Manufacturing/Industrial District), PD (Planned Development District), and R-4 (Medium Density Multifamily Residential District) to CBD (Central Business District). A staff report was submitted to the Commission, which recommended approval of the rezoning request. Ms. Alyssa Phares, President of the James Reynolds House Foundation, stated that the historic James Reynolds House, located on the property, is being renovated for use as a neighborhood facility for small gatherings. The Foundation will coordinate with Southeast Missouri State University to host historical exhibits at the facility. Vice-Chairman Skinner opened the public hearing. Mr. Dan Presson, 27 Rivercrest Drive, stated that over the past year, he has received several complaints about the deteriorated condition of the property. He commented that this renovation project is a great opportunity to show how historic properties can be repurposed. He added that he is looking forward to the facility being a gathering and meeting space for the downtown/Red Star community. Seeing no other appearances to speak, Vice-Chairman Skinner closed the public hearing. A motion was made by Mr. Dowdy and seconded by Mr. Thompson to recommend approval of the rezoning request. The motion passed with a roll call vote of 7 in favor, 0 in opposition, and 0 abstaining. (Aye: Dowdy, Greaser, Jackson, Skinner, Spooler, Thompson, We/ch) � 2. A public hearing was held on the request of Kevin Stanfield for an exception from Development Code Section 25-804(b)(1), parking lot interior landscaping, at 2505 Veterans Memorial Drive. Mr. Phillip Smith, architect for the project, and Mr. Kevin Stanfield, applicant, were available for questions. In response to a question from Mr. Spooler, Mr. City of Cape Girardeau Planning &Zoning Commission Meeting Minutes October 2, 2019 Page 2 of 4 � Smith and Mr. Stanfield indicated that they are aware of and agree to the conditions of approval. Mr. Smith added that a revised landscaping plan has been submitted. A staff report was submitted to the Commission, which contained the following findings of fact: Criterion #1: As part of the exception request, a "substantial equivalent" is proposed. "Substantial equivalent" means an alternate design, method or feature that accomplishes the same purpose as the applicable Development Code requirement. Findinq: The subject property is being developed for a convenience store with motor fuel sales. In order to accommodate the necessary vehicle circulation paths (including tractor-trailers), the site plan shows reduced interior parking lot landscaping area compared to what is required by the code. To offset this reduction, the developer has agreed to provide additional plantings in the landscaping areas around the building and along the perimeter of the site. This counts as a substantial equivalent because the additional plantings are not required by the code. Aside from the street landscaping strip along Veterans Memorial Drive, the code only requires the developer to install ground cover (such as grass or decorative rock) in the landscaping areas. The developer is willing to install plantings in addition to ground cover in these areas. While the square footage of the landscaping will be reduced, the quality of the landscaping will be increased, resulting in a trade-off. The additional plantings will help � beautify the site and provide a balance to the pavement, thus accomplishing the same purpose as the parking lot interior landscaping area requirement. Criterion #2: Approval of the exception request is consistent with the general spirit and intent of the Development Code. Findinq: The substantial equivalent proposed by the applicant ensures fairness among property owners and tenants, which makes approval of the exception request consistent with the general spirit and intent of the Development Code. Based on the above findings, staff recommended approval of the exception request, subject to the following condition: 1. The developer shall submit a revised landscaping plan showing the additional plantings including, but not limited to: trees, shrubs, and flowering plants. The types, quantities, and locations of the plantings shall be subject to approval by the City staff. The landscaping shall be installed in accordance with the approved landscaping plan prior to issuance of the certificate of occupancy and shall be permanently maintained. Vice-Chairman Skinner opened the public hearing. Seeing no appearances to speak, he closed the public hearing. A motion was made by Mr. Greaser and seconded by Mr. Welch to approve the exception request, subject to the condition in the staff report. The motion passed with a roll call vote of 7 in favor, 0 in opposition, and 0 abstaining. (Aye: Dowdy, Greaser, Jackson, Skinner, Spooler, Thompson, Welch) �i,,,,,,,r� City of Cape Girardeau Planning &Zoning Commission Meeting Minutes October 2, 2019 � Page 3 of 4 SUBDIVISION PLATS 3. The record plat of Ahrens Second Subdivision was reviewed by the Commission. The plat reconfigures several tracts to form two (2) new lots at 1531 Mississippi Street and 1035 Scherer Lane. A staff report was submitted to the Commission, which recommended approval of the record plat, subject to staff's comments being successfully addressed. A motion was made by Mr. Dowdy and seconded by Mr. Spooler to recommend approval of the record plat, subject to staff's comments being successfully addressed. The motion passed with a roll call vote of 7 in favor, 0 in opposition, and 0 abstaining. (Aye: Dowdy, Greaser, Jackson, Skinner, Spooler, Thompson, Welch) 4. The record plat of Journee Lane Subdivision was reviewed by the Commission. The plat reconfigures several tracts to form two (2) new lots at 622, 626, 628, and 632 Broadway. A staff report was submitted to the Commission, which recommended approval of the record plat, as submitted. A motion was made by Mr. Spooler and seconded by Mr. Jackson to recommend approval of the record plat. The motion passed with a roll call vote of 7 in favor, 0 in opposition, and 0 abstaining. (Aye: Dowdy, Greaser, Jackson, Skinner, Spoo/er, Thompson, Welch) OTHER ITEMS AND COMMUNICATION Commission Communication � There were no communication items from the Commission. Staff Communication Mr. Shrimplin stated that both the Chairman and the Vice-Chairman will not be available to give the Planning 8� Zoning Commission report at the City Council meeting on Monday, October 7, 2019. He asked if one of the other Commission members would be willing to give the report. Mr. Spooler agreed to give the report. Mr. Shrimplin gave the following updates: 1. Update on items from previous Commission meetings going on to City Council The City Council approved the following on September 16, 2019: • Ramsay's Run Rezoning to Planned Development District — 2"a & 3�d readings • Ramsay's Run Preliminary Development Plan —2"d & 3�d readings • Modified Site Plan for Rivendell Court—motion • Tara Estates Record Plat— 1 St Reading 2. Update on Transportation Trust Fund (TTF) Projects � • Downtown Sidewalk Replacement—A change order was issued to the contract for this project to add work to replace the veneer on the Bloomfield Road retaining walls. The contractor has installed the veneer. Some grading work is still required. • 2019 Asphalt Overlay—The contract was awarded to ASA. Construction is ongoing. City of Cape Girardeau Planning &Zoning Commission Meeting Minutes October 2, 2019 Page 4 of 4 � • 2019 Concrete Street Repair—The contract was awarded to Nip Kelley Equipment Company. Construction is ongoing. • 2018 Sidewalk Gap —The contract was awarded to Lappe Concrete. Construction is ongoing. • 2019 LED Streetlight Conversion — The contract was awarded to KT Power Systems. All original contract locations have been completed. Construction is ongoing with change orders for replacement at the Trinity Church/Discovery Playhouse parking lot and the Hutson/Art Van parking lot. • Fountain Street — William Street to Independence Street — EFK Moen has begun preliminary design. The survey and geotechnical testing has been completed. • Sprigg Street from William Street to Broadway — The consultant is in the design phase. • Main Street from Roberts Street to Cape Rock Drive — BFA is continuing with conceptual design. Field survey work is completed. • West End Boulevard from Rose Street to Bertling Street—The consultant is working on the final plans. Construction will begin later this year. Staff is working with utility companies on relocations as necessary. • Independence Street from Gordonville Road/East Rodney Drive to Caruthers Avenue — The traffic study has been completed. The consultant has submitted preliminary plans for review. Mr. Shrimplin informed the Commission that Harry Rediger, TTF6 Committee Chairman, will give a presentation on the Committee's list of proposed projects at the October 16, � 2019 City Council meeting. Mr. Greaser asked why the amount of unspent TTF5 funds is so high. Mr. Shrimplin explained that, for various reasons, several of the TTF5 projects are being constructed in the later years. For example, the Independence Street from Gordonville Road/East Rodney Drive to Caruthers Avenue project involved a traffic study to define the issues and determine the scope of work. After the traffic study was completed, the consultant had to work with the City staff on the design. A significant amount of the project budget is allocated for construction, which is the last phase of the project. Other projects, such as West End Boulevard from Rose Street to Bertling Street, require extensive coordination with property owners and utility providers to refine the design and acquire the necessary easements. Additionally, the City Engineer position was vacant for a period of time, which left the Engineering Services Division understaffed. Adjournment There being no further business, the Commission voted unanimously to adjourn the meeting at 7:20 p.m. upon a motion made by Mr. Jackson and seconded by Mr. Greaser. Respectfully submitted, ���� Kevin Greaser � Secretary