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Home My WebLink AboutCouncil.Agenda.09-15-2009.Packet � � e em er � � . a e �rar eau � . . issourl � CITY OF CAPE GIRARDEAU, MISSOURI City Manager's Of�ce 401 Indepe�dence Street � City Council Special Agenda Tuesday, September 15; 2009 5:00 p.m. Call to Order Roll Call Adoption of the Agenda 1. BILL NO. 09-151, a Resolution authorizing the City Manager to execute an agreement with Nip Kelley Equipment Company, Inc., for the Shawnee Park Sports Complex Improvements, in the City of Cape Girardeau, Missouri. Reading and Passage. Letter No. 09-199 Action 2. BILL NO. 09-152, a Resolution of the City Council of the City of Cape Girardeau, Missouri, directing the City Manager to make recommendations to the United States Department of Transportation for carrier selection pertaining to Essential Air Service at � the Cape Girardeau Regional Airport. Reading and Passage. Letter No. 09-200 Action 3. Other business. 4. Adjournment of the City Council. * * * * * * * * * * The City Council of the City of Cape Girardeau, Missouri, may, as a part of a study session or regular or special City Council meeting, hold a closed session to discuss legal actions, causes of legal action or litigation, leasing, purchasing or sale of real estate, hiring, firing, disciplining, promotion of personnel, employee labor relations, or confidential or privileged communications with its attorneys. Specifically, the City Council will hold a closed session to discuss legal actions and litigation, confidential communications with legal counsel, property acquisition, and personnel matters, pursuant to RSMo. Sections 610.021(1), 610.021(2), and 610.021(3). � � CITY OF CAPE GIRARDEAU,MISSOURI � Office of the City Manager Council Letter No. 09-199 Agencla September 15, 2009 The Honorable Mayor and Members of the City Council City of Cape Girardeau,Missouri Subject: Resolution Authorizing the City Manager to Enter into a Contract for Shawnee Park Sports Complea Improvements Dear Mayor and Council Members: One of the projects funded by the Pazks and Recreation/Storm Water Sales Tax is Shawnee Park Sports Complex Improvements and a New Community Center. The Sports Complex Improvements consist of the addition of three softbalUbaseball fields with fencing and lighting,construction of two soccer/football fields and parking to serve the additional fields. The sports complex improvements also include two concession stands. This portion of the project will be included with the community center in a later bid, � however site development for the buildings are included with this bid. � Four(4)bids were received which included a base bid and five(5)add alternates. The base bids were $1,473,203.00 for the highest and$1,198,109.44 for the lowest. Nip Kelly Equipment Co.,Inc. submitted the low base bid of$1,198,109.44. Add Altemate No. 1 for concrete walks,bleacher and dugout pads are included with this contract for$33,000.00. The low bid for this item was submitted by Nip Kelly Equipment Co.,Inc. The combined low bid for this project is$1,231,109.44. The estimate for this project including the Add Alternate was$1,439,008.55. The available funds for this project is $1,261,290.25. It is recommended that the City Council authorize the City Manager to enter into a contract with Nip Kelly Equipment Co.,Inc. A resolution authorizing a contract is attached for council consideration and action. 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A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH NIP KELLEY EQUIPMENT COMPANY, INC. , FOR THE SHAWNEE PARK SPORTS COMPLEX IMPROVEMENTS, IN THE CITY OF CAPE GIR.ARDEAU, MISSOURI BE IT RESOLVED BY THE COUNCIL OF THE CITY OF CAPE GIRARDEAU, MISSOURI, AS FOLLOWS : ARTICLE l. The City Manager, for and on behalf of the City of Cape Girardeau, Missouri, is hereby authorized to execute an Agreement with Nip Kelley Equipment Company, Inc. , for the Shawnee Park Sports Complex Improvements, in the City of Cape Girardeau, Missouri . A copy of said Agreement is attached to this Resolution and made a part hereof . PASSED AND ADOPTED THIS DAY OF , 20 � Jay B. Knudtson, Mayor ATTEST: Gayle L. Conrad, City Clerk � � CITY OF CAPE GIRARDEAU PARKS AND RECREATION' DEPAF�TMENT SITE IMPROVEMENTS , SHAWNEE PARK COMMUNITY CENTER & SPORTS COMPLEX STANDARD FORM OF AGREEMENT BETWEEN OWNER AND CONTRACTOR ON THE BASIS OF A STIPULATED PRICE THIS AGREEMENT is dated as of the day of in the year 2009 by and between the City of Cape Girardeau Parks and Reereation Department, (hereinafter called OWNER) and Nip Kellev Equipment Company, Inc. (hereinafter calfed CONTRACTOR). OWNER and CONTRACTOR, in consideration of the mutual covenants hereinafter set forth, agree as follows: Article 1. WORK. � CONTRACTOR shall complete all Work as specified or indicated in the Contract Documents. The Work is generally described as follows: The work to be performed under these Contract Documents consists of site grading, building pad preparation, asphaltic concrete driveway and parking areas, installation of sanitary sewer lines and services, construction of stormwater detention basins, construction of stormwater collection systems, construction of segmental block retaining walls, sidewalk construction,the installation of sight lighting, and any other related construction items as stated in the Specifications or shown on the Project Plans prepared by Bowen Engineering & Surveying, Inc. and Dated August 3, 2009 for the City of Cape Girardeau Parks and Recreation Department. Article 2. ENGINEER. The Project Engineer or his designee is to act as OWNER'S representative, assume all duties and responsibilities and have the rights and authority assigned to ENGINEER in the Contract Documents in connection with compfetion of the Work in accordance with the Contract Documents. � A-1 Article 3. CONTRACT TIMES. � 3.1 The work will be substantially completed within ninetv ( 90 ) calendar days after the date when the Contract Times commence to run as provided in paragraph 2.3 of the General Conditions, and completed and ready for final payment in accordance with paragraph 14.13 of the General Conditions within one hundred five 105 days after the date when the Contract Times commence to run. 3.2 Liquidated Damages. OWNER and CONTRACTOR recognize that time is of the essence of this Agreement and that OWNER will suffer financial loss if the Work is not completed within the times specified in paragraph 3.1 above, plus any extensions thereof allowed in accordance with Article 12 of the General Conditions. They also recognize the delays, expense and difficulties involved in proving the actual loss suffered by OWNER if the Work is not competed on time. Accordingly, instead of requiring any such proof, OWNER and CONTRACTOR agree that as liquidated-damages for delay (but not as a penalty) CONTRACTOR shall pay OWN�R one tF�ousand ($1,000.00) for each day that expires after the time specified in paragraph 3.1 for Substantial Completion until the Work is substantially complete. After Substantia( Completion, if CONTRACTOR shall neglect, refuse or fail to complete the remaining Work within the time specified in paragraph 3.1 for completion and readiness for final payment or any proper extension thereof granted by OWNER, CONTRACTOR shall pay OWNER fifteen hundred ($1,500.00) for each day that expires after the time specified in paragraph 3.1 for completion and readiness for final payment. �,,,,r� Article 4. CONTRACT PRICE. OWNER shall pay CONTRACTOR for completion of the Work in accordance with the Contract Documents an amount in current funds equal to the sum of the amounts determined pursuant to paragraphs 4.1 and 4.2 below: 4.2 for all Unit Price Work, an amount equal to the sum of the established unit price for each separately identified item of Unit Price Work times the estimated quantity of that item as indicated in the bidding documents. TOTAL OF ALL UNIT PRICES: One million, two hundred thirtv one thousand, one hundred nine and 44 / 100 dollars ($ 1,231,109.44) (Includes base bid of$1,198,109.44 and Add-Alternate No. 1 of$33,000.00) As provided in paragraph 11.9 of the General Conditions estimated quantities are not guaranteed, and determinations of actual quantities and classification are to be made by ENGINEER as provided in paragraph 9.10 of the General Conditions. Unit prices have been computed as provided in paragraph 11.9.2 of the General Conditions. � A-2 � Article 5. PAYMENT PROCEDURES. CONTRACTOR shali submit Applications for Payment in accordance with Article 14 of the General Conditions. Applications for Payment will be processed by ENGINEER as provided in the General Conditions. 5.1 Progress payments;Refainage. OWNER shall make progress payments on account of the Contract Price on the basis of CONTRACTOR'S Application for Payment as recommended by ENGINEER, on or about the 10th day of each month during construction as provided in paragraphs 5.1.1 and 5.1.2 below. All such payments will be measured by the schedule of values established in paragraph 2.9 of the General Conditions (and in the case of Unit Price Work based on the number of units completed) or, in the event there is no schedule of values, as provided in the General Requirements. 5.1.1 Prior to Substantial Completion, progress payments will be made in an amount equal to the percentage indicated below, but, in each case, less the aggregate of paym�nts previously made and less such amounts as ENGINEER shall determine, or OWNER may withhold, in accordance with paragraph 14.7 of the General Conditions. 90% of Work completed (with the balance being retainage). If Work has been 50%completed as determined by ENGINEER, and if the character and progress of the Work have been satisfactory to OWNER and ENGINEER, � OWNER, on recommendation of ENGINEER, may determine that as long as the character and progress of the Work remain satisfactory to them,there will be no additional retainage on account of Work completed, in which case,the remaining progress payments prior to Substantial Completion will be an amount equal to 100% of the Work completed. 90% (with the balance being retainage) of materials and equipment not incorporated in the Work(but delivered, suitably stored and accompanied by documentations satisfactory to OWNER as provided in paragraph 14.2 of the General Conditions). 5.1.2 Upon Substantial Completion, in an amount sufficient to increase total payments to CONTRACTOR to 95%of the Contract Price (with the balance being retainage), less such amounts as ENGINEER shall determine, or OWNER may withhold, in accordance with paragraph 14.7 of the General Conditions. 5.2 Final Payment. Upon final completion and acceptance of the Work in accordance with paragraph 14.13 of the General Conditions, OWNER shall pay the remainder of the Contract Price as recommended by ENGINEER as provided in said paragraph 14.13. Article 6. INTEREST. All moneys not paid when due as provided in Article 14 of the General Conditions shall bear � interest at the maximum rate allowed by law at the place of the Project. A-3 Article 7. CONTRACTOR'S REPRESENTATIONS. � In order to induce OWNER to enter into the Agreement, CONTRACTOR makes the following representations: 7.1 CONTRACTOR has examined and carefully studied the Contract Documents (including the Addenda listed in paragraph 8) and the other related data identified in the Bidding Documents, including "technical data". 7.2 CONTRACTOR has visited the site and become familiar with and is satisfied as to the general, local and site conditions that may affect cost, progress, perFormance and furnishing of the Work. 7.3 CONTRACTOR is familiar with and is satisfied as to all federal, state and local Laws and Regulations that may affect cost, progress, performance and furnishing of the Work. 7.4 CONTRACTOR has carefully studied all reports of explorations and tests of subsurface conditions at or contiguous to the site and all d�awings of physicaf conditions in or relating to existing surface or subsurface structures at or contiguous to the site (except Underground Facilities) which have been identified in the Supplementary Conditions as provided in paragraph 4.2.1 of the General Conditions. CONTRACTOR accepts the determination set forth in paragraph SC-4.2 of the Supplementary Conditions of the extent of the "technical data" contained in such reports and drawings upon which CONTRACTOR � is entitled to rely as provided in paragraph 4.2 of the Generaf conditions. CONTRACTOR acknowledges that such reports and drawings are not Contract Documents and may not be complete for CONTRACTOR'S purposes. CONTRACTOR acknowledges that OWNER and ENGINEER do not assume responsibility for the accuracy or completeness of information and data shown or indicated in the Contract Documents with respect to Underground Facilities at or contiguous to the site. CONTRACTOR has obtained and carefully studied (or assumes responsibility for having done so) all such additional supplementary examinations, investigations, exploratio�s, tests, studies and data concerning conditions(surface, subsurface and Underground Facilities)at or contiguous to the site or otherwise which may affect cost, progress, performance or furnishing of the Work or which relate to any aspect of the means, methods, techniques, sequences and procedures of construction to be employed by CONTRACTOR and safety precautions and programs incident thereto. CONTRACTOR does not consider that any additional examinations, investigations, explorations, tests, studies or data are necessary for the performance and furnishing of the Work at the Contract Price, within the Contract Times and in accordance with the other terms and conditions of the Contract Documents. 7.5 CONTRACTOR is aware of the general nature of work to be performed by OWNER and others at the site that relates to the Work as indicated in the Contract Documents. 7.6 CONTRACTOR has correlated the information known to CONTRACTOR, information and observation obtained from visits to the site, reports and drawings identified in the � A-4 � Contract documents and all additional examinations, investigations, explorations, tests, studies and data with the Contract Documents. 7.7 CONTRACTOR has given ENGINEER written notice of all conflicts, errors,ambiguities or discrepancies that CONTRACTOR has discovered in the Contract Documents and the written resolution thereof by ENGINEER is acceptable to CONTRACTOR, and the Contract Documents are generally sufficient to indicate and convey understanding of all terms and conditions for performance and furnishing of the Work. Article 8. CONTRACT DOCUMENTS. The Contract Documents which comprise the entire agreement between QWNER and CONTRACTOR concerning the Work consist of the following: 8.1 This Agreement (pages 1 to 8 inclusive). 8.2 Exhibits to this Agreement (pages BF-1 to BF-11 , incfusive). 8.3 Performance, Payment, and other Bonds, identified as exhibits and consisting of pages. 8.4 Notice to Proceed. � 8.5 General Conditions (pages 1 to 55 , inclusive). (EJCDC No. 1910-8 1990 Edition) 8.6 Supplementary Conditions (pages SC-1 to SC- 5 , inclusive). 8.7 Specifications bearing the title Site Improvements Shawnee Park Community Center & Sports Complex . 8.8 Drawings. 8.9 Addenda numbers 1 to 1 , inclusive. 8.10 CONTRACTOR'S Bid (pages BF-1 to BF-11 , inclusive). 8.11 Pursuant to 285.530 R.S. Mo, the contractor must affirm its enrollment and participation in a federal work authorization program with respect to the employees proposed to work in connection with the services requested herein by 1) submitting a completed, notarized copy of AFFIDAVIT OF WORK AUTHORIZATION and 2) providing documentation affirming the bidder's enrollment and participation in a federal work authorization program with respect to the employees proposed to work in connection with the services requested herein. � 8.12 Documentation submitted by CONTRACTOR prior to Notice of Award (pages _to , inclusive). A-5 8.13 The following which may be delivered or issued after the Effective Date o� the Agreement and are not attached hereto: All Written Amendments and other documents �"'� amending, modifying or supplementing the Contract Documents pursuant to paragraphs 3.5 and 3.6 of the General Conditions. The documents listed in paragraphs 8.2 et seq. above are attached to this Agreement (except as expressly noted otherwise above). There are no Contract Documents other than those listed above in the Article 8. The Contract Documents may only be amended, modified or supplemented as provided in paragraphs 3.5 and 3.6 of the General Conditions. Article 9. MISCELLANEOUS. 9.1 Terms used in this Agreement which are defined in Article 1 of the General Conditions will have the meanings indicated in the Generat Conditions. 9.2 No assignment by a party hereto of any rights under or interests in the Contract Documents will be binding on another party hereto without the written consent of the party sought to be bound; and, specifically but without limitation, moneys that may become due and moneys that are due may not be assigned without such consent (except to the extent that the effect of this restriction may be limited by law), and unless specifically stated to the contrary in any written consent to an assignment no assignment will release or discharge � the assignor from any duty or responsibility under the Contract Documents. 9.3 OWNER and CONTRACTOR each binds itself, its partners, successors, assigns and legal representatives to the other party hereto, its partners, successors, assigns and legal representatives in respect to all covenants, agreements and obligations contained in the Contract Documents. 9.4 Any provision or part of the Contract Documents held to be void or unenforceable under any Law or Regulation shall be deemed stricken, and all remaining provisions shall continue to be valid and binding upon OWNER and CONTRACTOR, who agree that the Contract Documents shall be reformed to replace such stricken provision or part thereof with a valid and enforceable provision that comes as close as possible to expressing the intention of the stricken provision. 9.5 Pursuant to 292.675, R.S. Mo, the contractor is informed that all contractors or subcontractors doing work on this project to provide, and require its on-site employees to complete, a ten (10) hour course in construction safety and health approved by the Occupational Safety and Health Administration ("OSHA") or similar program approved by the Missouri Department of Labor and Industrial Relations which is at least as stringent as an approved OSHA program. The training must be completed within sixty(60) days of the date work on the project commences. On-site employees found on the worksite without documentation of the required training shall have twenty (20) days to produce such � A-6 � documentation. 9.6 The General Contractor shall provide to the City of Cape Girardeau City Engineer's Office weekly certified payrolls from the General Contractor and all Subcontractors during the course of the project. These must be provided on a weekly basis; if no work was done, then a payroll stating "No Work Done" must be submitted. � � A-7 IN WITNESS WHEREOF, OWNER and CONTRACTOR have signed the Agreement in multipfe copies, One counterpart eaeh has been delivered to CONTRACTOR and � ENGINEER and two counterparts to the OWNER. All portions of the Contract Documents have been signed, initialed or identified by OWNER and CONTRACTOR or identified by ENGINEER on their behalf. This Agreement will be effective on , 2009 (which is the Effective Date of the Agreement). OWNER Citv of Cape Girardeau CONTRACTQR Niq Kellev Equipment Scott Mever, Citv Manager Companv Inc. BY: BY: [CORPORATE SEAL] [CORPORATE SEAL] Attest Attest Address for giving notices Address for giving notices 410 Kiwanis Drive 41 North Spriqq St. � Caqe Girardeau, MO 63701 Cape Girardeau MO 63701 (If OWNER is a public body, attach License No. evidence of authority to sign and resolution or other documents Agent for service of process: authorizing execution of Agreement. (If CONTRACTOR is corporation, attach evidence of authority to sign.) '�...J A-8 � CITY OF CAPE GIRARDEAU PARKS AND RECREATION DEPARTMENT SITE IMPROVEMENTS SHAWNEE PARK COMMUNITY CENTER & SPORTS COMPLEX BID FORM (EJCDC 1910-18) (1990) PROJECT IDENTIFICATION: The improvements consist of site grading, building pad preparation, asphalticconcrete driveway and parking areas, installation of sanitary sewer lines and services, construction of stormwater detention basins,construction of stormwater - coHection systems, construction of segmental bfock retaining walls, sidewalk construction, the installation of site tighting, and any other related construction items as stated in the Specifications or shown on the Project Plans prepared by Bowen Engineering &Surveying, Inc. and Dated August 3, 2009. THIS BID IS SUBMITTED TO: DANIEI. D. MUSER, DIRECTOR CITY OF CAPE GIRARDEAU � PARKS AND RECREATION DEPARTMENT A.C. BRASE ARENA 410 KIWANIS DRIVE CAPE GIRARDEAU, MO 63701 1. The undersigned BIDDER proposes and agrees, if the Bid is accepted, to enter into an agreement with OWNER in the form included in the Contract Documents to perform and furnish all Work as specified or indicated in the Contract Documents for the Bid Frice and within the Bid Times indicated in this Bid and in accordance with the other terms and conditions of the Contract Documents. 2. BIDDER accepts all of the terms and conditions of the Advertisement or Invitation to Bid and Instructions to Bidders, including without limitation those dealing with the disposition of Bid security. This Bid will remain subject to acceptance for sixty days after the day of Bid opening. BIDDER will sign and deliver the required number of counterparts of the Agreement with the Bonds and other documents required by the Bidding Requirements within fifteen days after the date of OWNER'S notice of Award. 3. In submitting this Bid, BIDDER represents,as more fully set fortM in the Agreement, that: (a) BIDDER has examined and carefully studied the Bidding Documents and the � following: � BF-1 Addenda, receipt of all which is hereby acknowledged: �ListAddenda byAddendum Numberand Date) Addendum #1 - 8/28/09 � (b) BIDDER has visited the site and become familiar with and is satisfied as to the general, local and site conditions that may affect cost, progress, performance and furnishing of the Work; (c) BIDDER is familiar with and is satisfied as to all federal, state and local Laws and Regulations that may affect cost, progress, performance and furnishing of the Work. (d) BIDDER has carefully studied all reports of explorations and tests of subsurface conditions at or contiguous to the site and all drawings of physieal conditions-in or relating to existing surface or subsurface structures at or contiguous to the site (except Underground Facilities) which have been identified in the Supplementary Conditions as provided in paragraph 4.2.1 of the General Conditions. BIDDER accepts the determination set forth in paragraph SC-4.2 of the Supplementary Conditions of the extent of the "technical data" contained in such reports and drawings upon which BIDDER is entitled to rely as provided in paragraph 4.2 of the General Condifions. BIDDER acknowledges that such reports and drawings are not Contract Documents and may not be complete for BIDDER'S purposes. BIDDER acknowledges that OWNER and Engineer do not assume � responsibility for accuracy or completeness of information and data shown or indicated in the Bidding Documents with respect to Underground Facilities at or contiguous to the site. BIDDER has obtained and carefully studied (or assumes responsibility for having done so) all such additional or supplementary examinations, investigations, explorations, tests, studies and data concerning conditions(surface,subsurface and Underground Facilities)at or contiguous to the site or otherwise which may affect cost progress, performance or furnishing of the Work or which relate to any aspect of the means, methods, techniques, sequences and procedures of construction to be employed by BIDDER and safety precautions and programs incident thereto. BIDDER does not consider that any additional examinations, investigations, explorations, tests, studies or data are necessary for the determination of this Bid for performance and#urnishing of the Work in accordance with the times, price and other terms and conditions of the Contract Documents. � (e) BIDDER is aware of the general nature of Work to be performed by Owner and others at the site that relates to Work for which this Bid is submitted as indicated in the Contract Documents. (f) BIDDER has correlated the information known to BIDDER, information and observations obtained from visits to the site, reports and drawings identified in the Contract Documents and all additional examinations, investigations, explorations, tests, studies and � data with the Contract Documents. � B F-2 � (g) BIDDER has given Engineer written notice of all conflicts, errors, ambiguities or d�screpancies that BIDDER has discovered in the Contract Documents and the written resolution thereof by ENGINEER is acceptable to BIDDER, and the Contract Documents are generally sufficient to indicate and convey understanding of all terms and conditions for performing and furnishing the Work for which this Bid is submitted. (h) This Bid is genuine and not made in the interest of or on behalf ofi any undisclosed person, firm or corporation and is not submitted in conformity with any agreement or rules of any group association, organization or corporation; BIDDER has not directly or indirectly induced or solicited any other Bidder to submit a false or sham Bid; BIDDER has not solicited or induced any person, firm or corporation to refrain from bidding; and BIDDER has not sought by collusion#o obtain for itself any advantage over any other Bidder or over OWNER. (i) Pursuant to 285.530 RSMo,the bidder must affirm its enrollment and participation in a federal work authorization program with respect to the employees proposed to work in � connection with the services requested herein by • submitting a completed, notarized copy of AFFIDAVIT OF WORK AUTHORIZATION and � • providing documentation affirming the bidder's enrollment and participation in a federal work authorization program with respect to the employees proposed to wvrk in connection with the services requested herein. • http�//www uscis.qov/portal/site/uscis (j) Bidders are informed that the Project is subject to the requirements of Section 292.675, R.S. Mo, which requires all contractors or subcontractors doing work on the Project to provide, and require its on-site employees to complete,a ten (10) hour course in construction safety and health approved by the Occupational Safety and Health Administration ("OSHA")or similar program approved by the Missouri Department of Labor and Indus#rial Relations which is at least as stringent as an approved OSHA program. The training must be completed within sixty (60) days of the date work on the Project commences. On-site employees found on the worksite without documentation of the required training shall have twenty (20) days to produce such documentation. 4. BIDDER wil! complete the Work in accordance with the Contract Documents for the following price(s) � B F-3 UNIT PRICE BID � NO ITEM UNIT EST. UNIT TOTAL Q-J-�r. PRICE EST. PRICE 1. TRAFFIC CONTROL LS. 1 $ �,� $ ^d� 2• EROSION CONTROL-SILT FENCE L.F. 4,820 $ a O $ �Q ; 3• CLEARING AND GRUBBING AC. 6.0 � � � $ D (,O ,U EXCAVATION-COMMUNITY 4� CENTER,PARKING&BALL C.Y. 29,206 � ' �� $ � � , FIELDS 5 EXCAVATION-SOCCER& C.Y. 30,900 $ O v $ QD-O FOOTBALL FIELDS EMBANKMENT IN PLACE STAND 6' 'B'(SHRINKAGE NOT INCLUDED) C.Y. 2,510 $ � $ �� REMOVAL OF EXISTING �' IMPROVEMENTS �'S" � $ �Q,(,'Y� � � `�Q,Qv 8. TREE REMOVAL EACH 2 $ , $ � � UNDERGROUND ELECTRIC 9' SERVICE RELOCATION L.S. 1 $ O � ,� $ � O� BALLFIELD FENCING,BACKSTOP 10. &DUGOUTS L.S. 1 $ � 0� $ �� SEGMENTAL BLOCK RETAINING S.F. 2,800 $ � $ � J WALLS(2 REQD.) � 8'�, ti,+,i/ 6'WIDE CONCRETE STAIRWAY 12' WITH HANDRAIL L.S. 1 $ 6 ��Q��a � � �O�_� � 13. SITE LIGHTING BALLFIELDS& LS. 1 $ $ r- COMMUNITY CENTER �� O• O • � 14. 4"ELECTRICAL CONDUIT&ROAD L.S. 1 BORE $ �0� � •6 15. 10"TYPE 1 AGGREGATE BASE S.Y. 2,925 $ g ,� $ a g a� 16. 8"TYPE 1 AGGREGATE BASE S.Y. 4,636 $ $ � 17. 6"TYPE 1 AGGREGATE BASE S.Y. 7,811 $ $ �$ HEAVY DUTY ASPHALT S.Y. 2,697 � PAVEMENT � $ 1j L�(�, �� 19. RELEASE STRUCTURE(4'x 4') EACH 3 $ a ,OQ $ �� 20. JUNCTION MANHOLE(5'x 5') EACH 1 $ Q�� $ �� 21. GRATE INLET(3'x3') EACH 1 $ U $ �' � 22. AREA INLET(3'x 3') EACH 2 $ � $ � � � 23 4"THICK CONCRETE LOW FLOW S.Y. 140 $ $ CHANNEL , , Ob 24 36"STORM PIPE L.F. 270 $ �d $ � ,� 25. 18"STORM PIPE L.F. 805 $ � $ � 26. 15"STORM PIPE L.F. 117 $ , � $ � � B F-4 27 12"RCP CLASS III LF. 267 �a �� $ �j�i9(B.�' . 28. 12"PVC SCHD.80 LF. 15 $ �� $ �c��,� 29. 10"PVC SCHD.80 L.F. 12 $ 3�,�'2 $ `� 30. 8"PVC SCHD.80 L.F. 9 $ � `� $ � � `a'� 31 CONNECTION TO EXISTING EACH 1 $ ,195,c� $ r��S� SANITARY SEWER MANHOLE 32 SERVICE CONNECTION TO EACH 1 $ c32 $ EXISTINGSEWERSYSTEM f O(00. 2 IO(D�:� 33. SANITARY MANHOLE-4'DIA. EACH 6 $ f�S�.`'=� $ I�,�j�, � 34. 8"DIA.SDR35 SANITARY SEWER L.F. 1,247 $ a3 gs $ . 7 � 95 35. 8"x 4"SANITARY SEWER WYE L.F. 2 $ '�' $ �� 36. 4"DIA.SDR35 SANITARY SEWER L.F. 217 $ �$,�`� $ � `� 37. REMOVE&REPLACE CONCRETE S.Y. 11 $ �� $ Q� WALK 38 REMOVE&REPLACE ASPHALT S.Y. 45 $ � c7� $ �� PAVEMENT � REMOVE&REPLACE CONCRETE 39' PAVEMENT S.Y 27 $ �� ,� $ I ,a v � 40. SEWER SERVICE CONNECTION EACH 1 $ Q c�1 $ �� TO MAINTENANCE BUILDING 41. �000 GAL.HOLDING TANK WITH L.S. 1 $ �0 $ � PUMP&CONTROLS �8'� '� �S�, 42. 2"PVC SDR21 FORCE MAIN L.F. 689 $ 7,4� ' $ D � 43. AIR RELEABE VALVE&MANHOLE EACH 1 $ 31�O.`� � `� 44. 8"WATER LINE ADJUSTMENT L.S. 1 $ � `� $ '7 �(�,`� 45. 8"WATER LINE RELOCATION L.F. 68 $ L�7 �� $ a��J �� 46. 2"WATER LINE SERVICE L.F. 222 $ � 75 $ g'gal�, 5d 47. 1.5"WATER LINE SERVICE L.F. 137 $ 38 s� $ 5aF]'t�. 5�? BASE BID TOTAL FOR ALL UNIT PRICES $ ��.. , - I.. , .,D ,_A ,lJ _ ' „ . ,r � )cx r��i i vv (Written figure) In addition to the Base Bid, the following Add-Alternates will be considered when determining the successful bidder for the project: � BF-5 ADD-ALTERNATES � NO ITEM UNIT EST. UNIT TOTAL Q-T-Y. PRICE EST. PRICE �� 4"CONCRETE FOR WALK, � � BLEACHER&DUGOUT PADS S.Y. 1,320 $ �<j � $�, �� ADD-ALTERNATE NO. 1 TOTAL $ 33, � `�`� ��`�' �-�'1'�1�-�� lc�-�SCI�'1 I (�� (Written figure) NO ITEM UNIT EST. UNIT TOTAL QN_ PRICE EST. PRfCE 2 2"ASPHALT PAVEMENT S.Y. 2,898 $ g,a� $ a3 J �rt.�.� 2"TYPE 5 AGGREGATE BASE S.Y. 2,915 $ ). 3`� $ 3 �/$9�so ADD-ALTERNATE NO. 2 TOTAL $ �� q�J'3, 5� � 7'��1 -- ��x �h�x�r� n- h � �� s � - �r,�,� ��l��S �n d �� er��-s (Written figure) NO ITEM UNIT EST. UNIT TOTAL Q1-y_ PRICE EST. PRICE 3 2"ASPHALT PAVEMENT S.Y. 703 $ )� $Q $ g'a 9 S.�� 2"TYPE 5 AGGREGATE BASE S.Y. 705 $ � �-� $ (�� 5� ADD-ALTERNATE NO. 3 TOTAL $ 9�� 90 1 v`�r�Q. ��G�Sa'C G� `i�[Jc� /1 G�{��(,� � (�(/.Q2 f��6�l`C' � S . _ � � (Written figure) BF-6 � NO ITEM UNIT EST. UNIT TOTAL QN. PRICE EST. PRICE 4 SITE LIGHTING COMPLETE- LS. 1 $'`i�5,�� $ /g5,�?,� SOCCER AND FOOTBALL FIELDS ADD-ALTERNATE NO. 4 TOTAL $ � g-r"j� �� D n hcr �.� i t� -�v� �c.��c� (Written figure) NO ITEM UNIT EST. UNIT TOTAL QTY. PRICE EST. PRICE 5 SITE LIGHTING COMPLETE- LS. 1 $ � $ /(� S�S w EXISTING SOCCER FIELD 3 ��s�•. � � ADD-ALTERNATE NO. 5 TOTAL $ �� -rj3� r?�. �l Yl �l�� `��S m�G� �1 u G�r.��( �'l�L�r (Written figure) TOTAL FOR ALL BID PRICES � �� s�n�� O��, �`� C.�� m % 1<< �-Z ��P h �� s ,��- �e ��4 s�� e f 1�� h u.�oC�c af �i.,�-1 - , ,� �t ,1�1 T �'v�,.�- (Wri en figure) (Bid amounts are to be shown in both words and figures. In case of discrepancy, the amount shown in words will govern. In case of error in extension, the unit and lump sum � prices under each Pay Item will be considered correct, and these sums when properly extended, shall constitute the Bid.) B F-7 Unit Prices have been computed in accordance with paragraph 11.9.2 of the General �„ rnnditions. BIDC�ER acknowledges that quantities are not guaranteed and final payment will be based � on actual quantities determined as provided in the Contract Documents. 5. BIDDER agrees that the Work will be substantially complete within ninetv(90)calendar days after the date when the Contract Times commences to run as provided in paragraph 2.3 of the General Conditions, and completed and ready for final payment in accordance with paragraph 14.13 of the General Conditions within one hundred five (105Z cafendar days after the date when the Contract Times commences to run. BIDDER accepts the provisions of the Agreement as to liquidated damages in the event of ;��I��re to complete the Work within the times specified in the Agreement. 6. The following documents are attached to and made a condition of this Bid: (a) Required Bid Security in the form of bid bond or cashiers check. (b) Required BIDDER'S Qualification Statement with supporting data. (c) Any Addenda issued. (d) Exhibit Affidavit of Work Authorization �`"� (e) Exhibit Affidavit of Excessive Unemployment (if applicable) (f) The E-Verify Program for Unemployment Verification Memorandum of Understanding 7. Communications concerning this Bid shall be addressed to: Name Vince Kelley Address 41 North Sprigg St. Cape Girardeau, MO 63701 (a) Performance and Payment Bonding Company Name Merchants Bonding Company Address 2� oo Fleur Drive, Des Moines, IA 50321 �- Agent\Power of Attorney Name (if used) Donald L. Wasoba � Addr'ess 22 Avocado Tree Circle, St. Peters, MO 63376 � B F-8 �8. Terms used in the Bid which are defined in the General conditions or Instructions will have the meanings indicated in the General Conditions or Instructions. SUBMITTED on S�'�'t` �3 , 20 0� State Contractor License No. 0 01 0 5 7 5 IF BIDDER is: An Individual By (SEAL) (Individual's Name) doing business as Business address: Phone No.: A Partnership � By (SEAL) (Firm Name) (General Partner) Business address Phone No.: � B F-9 A Corporation � gy Nip Kelley Equipment Comp y, Inc. (SEAL) (Corporation Na e) Missouri (State of Inc or ' gy vince Kelley (SEAL) (Name of P rson Authori d to Sign) President (Title) (Corporate Seal) .,' AtteSt Frank Myers .��. (Secre ary) Business address: 4� North Sprigg St. ape Girardeau, MO 63701 Phone No.: ( 573) 334-0553 Date of Qualification to do business is � 974 A Joint Venture By (SEAL) � (Name) (Address) By (SEAL) (Name) 11 (Address) Phone Number and Address for receipt of official communications: (Each joint venturer must sign. The manner of signing for each individual, partnership and corporation that is a party to the joint venture should be in the manner indicated above.) � BF-10 CITY OF CAPE GIRARDEAU Office of the City Manager � Council Letter Na 09-200 - September 15, 2009 - The Honorable Mayor and Members of the City Council City of Cape Girardeau, Missouri Subject: Airport Staff and Airport Advisory Board Recommendations to the United States Department of Transportation for Carrier Selection Pertaining to Essentia[Air Service Dear Mayor and Council Members: On July 9, 2009,the United States Department of Transportation(U.S. DOT)requested proposals to air carriers interested in providing Essential Air Service (EAS)to six communities, including Cape Girardeau. The contracts awarded by the U.S. DOT will be for a two-year term. The U.S. DOT received proposals from five air carriers interested in providing air service � at Cape Girardeau. Those carriers submitting proposals were: • Multi-Aero, Inc. d/b/a Air Choice One, proposing daily service to either St. Louis Lambert Airport and/or Memphis International Airport • Gulfstream International Airlines, proposing daily service to St. Louis Lambert Airport • Alaska Juneau Aeronautics, Inc. d/b/a Seaport Airlines, proposing daily service to Memphis International Airport • Hyannis Air Service, Inc. d/b/a Cape Air, proposing daily service to St. Louis - Lambert Airport • Locair, Inc.,proposing four round-trip per week service to: Kansas City International Airport, continue to Wichita, KS-Tulsa, OK Branson,MO, continue to Little Rock,AR-Oklahoma City, OK-New Orleans, LA Paducah, KY, continue to �incinnati, OH Bowling Green, KY, continue to Atlanta, GA Nashville,TN The U.S. DOT has several factors they consider when determining which carrier will be awarded the contract for the EAS routes. One of the factors considered by the U.S. DOT includes their review of community comments. As such,the City has until September 16, 2009, to provide comments to the U.S. DOT regarding our opinions and recommendation for awazd of the EAS contract. � Over the past month,the Airport staff and the Airport Advisory Board have worked very diligently to research these proposals to ascertain the best choice of carrier for service at Cape Girazdeau. The Airport Advisory Boazd interviewed all five carriers proposing � service from Cape Girardeau at various interview sessions. Summary notes from those meetings are included with this letter for Council review. The result of those interview meetings culminated with the Advisory Board voting unanimously to recommend Hyannis Air Service, Inc. d1b/a Cape Air(Cape Air),based on the criteria that they feel the catrier will allow Cape Girardeau the best opportunity to re-establish air service and renew our air passenger traffic growth. A variety of key issues factored into their decision. The airline proposes low fares(an average of$48 each way) in the Cessna 402, a smaller, nine-seat aircraft, but with a higher frequency of four daily round-trips. The airline brings twenty years of well- established experience, with a global distribution and reservations system that will make it easy for travelers to find Cape Girazdeau when they want to fly into our community. Additionally, Cape Air has a proven track record of increasing passenger boardings in other communities where they have taken over service from an airline providing service with the lazger 19-seat aircraft. In summary,the Airport Advisory Board clearly felt this carrier could perform on all of their promises. After considering all of the pros and cons associated with each of the airline proposals, the Airport Advisory Board's final recommendations aze: 1.) to recommend to the United States Department of Transportation to award the � Essential Air Service two-year contract Hyannis Air Service, Inc. d/b/a Cape Air to provide scheduled air service between Cape Girazdeau and St. Louis Lambert,and 2.) to recommend to the United States Department of Transportation to awazd such contract to Hyannis Air Service, Inc. d/b/a Cape Air utilizing the four daily roundtrip schedule proposed by the airline. It is recommended that the City Council approve a resolution authorizing the City Manager to submit comments to the United States Department of Transportation in favor of awarding the Essential Air Service two-year contract to Hyannis Air Service, Inc. d/b/a Cape Air for scheduled air service between Cape Girardeau and St. Louis Lambert Airport. Res ctfully submitted, ruce W. Loy Airport anager Scott . Meye � City Manager BILL NO. 09-152 RESOLUTION NO. � A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CAPE GIR.ARDEAU, MISSOURI, DIRECTING THE CITY M�NAGER TO MAKE RECOMMENDATIONS TO THE UNITED STATES DEPARTMENT OF TR.ANSPORTATION FOR CARRIER SELECTION PERTAINING TO ESSENTIAL AIR SERVICE AT THE CAPE GIRARDEAU REGIONAL AIRPORT WHEREAS, on July 9, 2009, the United States Department of Transportation (US DOT) requested proposals from air carriers interested in providing Essential Air Service to six communities, including Cape Girardeau, for a two-year contract; and WHEREAS, in selecting a carrier to provide subsidized essential air service, the US DOT considers the following factors : 1) service reliability; 2) contractual and marketing arrangements the applicant has made with a larger carrier to ensure service beyond the hub airport; 3) interline arrangements � with a larger carrier at the hub; 4) costs to provide the service; and 5) community views; and WHEREAS, the US DOT received five proposals for the above- mentioned service from Multi-Aero, Inc . , d/b/a Air Choice One, Gulfstream International Airlines, Alaska Juneau Aeronautics, Inc . , d/b/a Seaport Airlines, Hyannis Air Service, Inc . , d/b/a Cape Air, and Locair, Inc . ; and WHEREAS, over the past month, the Airport Staff and the Airport Advisory Board have researched these proposals and interviewed the five contenders for the service to ascertain the best choice of carrier for service at Cape Girardeau; and WHEREAS, after considering each of the airline proposals, the final recommendations of the Airport Advisory Board are: 1) to recommend to the United States Department of Transportation to award the Essential Air Service two-year contract to Hyannis Air Service, Inc . , d/b/a Cape Air, to provide scheduled air service between Cape Girardeau and St. Louis Lambert Airport, and 2) to recommend to the United States Department of Transportation to award such contract to Hyannis Air Service, Inc . , d/b/a Cape Air, utilizing the four daily roundtrip � 1 schedules to St. Louis Lambert Airport as contained in the proposal submitted by Hyannis Air Service, Inc. , d/b/a Cape Air. � NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF CAPE GIRARDEAU, MISSOURI, AS FOLLOWS: SECTION 1 . The City Council hereby accepts the final recommendations of the Airport Advisory Board pertaining to carrier selection for Essential Air Service at the Cape Girardeau Regional Airport, and directs the City Manager 1) to recommend to the United States Department of Transportation to award the Essential Air Service two-year contract to Hyannis Air Service, Inc. , d/b/a Cape Air, to provide scheduled air service between Cape Girardeau and St. Louis Lambert Airport, and 2) to recommend to the United States Department of Transportation to award such contract to Hyannis Air Service, Inc . , d/b/a Cape Air Corporation, utilizing the four daily roundtrip schedules to St. Louis Lambert Airport as contained in the proposal submitted by Hyannis Air Service, Inc . , d/b/a Cape Air. PASSED AND ADOPTED THIS DAY OF , 20 � Jay B. Knudtson, Mayor ATTEST: Gayle L. 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LOUIS CODE SHARE AGREEMENTS DOES NOT HAVE ONE CURRENTLY BAGGAGE INTERLINE AGREEMENTS NO iNTERLINE AGREEMENTS/ WILL HAVE BY NOV. IOTH AIRCRAFT AVAILABILITY PLANNING TO PURCHASE CESSNA CARAVAN GDS/RESERVATIONS AIR CHOICE, SABRE, AND EXPEDIA E-TICKETING CAPACITY TICKET PRICING/DISCOUNTS FOR $65/ONE WAY (CARAVAN) MULTIPLE TICKETS $45/ONE WAY (NAVAJO) SCHEDULE AND FREQUENCY 2 FLIGHTS MEM, 2 FLIGHTS STL (1 OPTION), 4 FLIGHTS STL (2ND OPTION), 4 FLIGHTS MEM (3RD OPTION) MARKETING FUNDS LAMBERT AIRPORT OFFERING PROMOTIONAL SUPPORT/ ALLOCATING MONEY 1N EAS BID SECURITY (STERILE/NON STERILE) STERILE OTHER COMMUNITIES SERVED KIRKSVILLE, MO AIRLINE HISTORY BASED OUT OF FARMINGTON, LOCAL COMPANY � AIRCRAFT MAINTENANCE MAINTENANCE BASE STL, POSSIBLY CAPE AIRPORT OVERNIGHT AIRCRAFT HANGAR WILL OVERNIGHT PLANE HERE SPACE NEEDED FUEL NEEDS WILL PURCHASE SOME FUEL FROM CAPE AVIATION STAFFING DEPENDS ON FLIGHT SCHEDULE � AIRLINE 1NTERVIEW CHECKLIST � GULFSTREAM AIRLINES HUB OPTIONS ST. LOUIS OR POSSIBLY CHICAGO CODE SHARE AGREEMENTS POTENTIAL FOR AMERICAN OR UNITED BAGGAGE INTERLINE AGREEMENTS YES AIRCRAFT AVAILABILITY WILL USE 4 1N HOUSE BEECH 1900 GDS/RESERVATIONS YES THROUGH CONTINENTAL E-TICKETING CAPACITY TICKET PRICING/DISCOUNTS FOR $50 EACH WAY MULTIPLE TICKETS NO MULTIPLES SCHEDULE AND FREQUENCY 3 FLIGHTS DAILY MARKETING FUNDS YES, BUT UNKNOWN HOW MUCH SECURITY (STERILE/NON STERILE) STERILE OTHER COMMUNITIES SERVED FLORIDA AIRLINE HISTORY AIRCRAFT MAINTENANCE MARION OR QUINCY BASED OVERNIGHT AIRCR.AFT HANGAR NOT INTIALLY, BUT NEW SPACE NEEDED INFORMATION INDICATES IT MAY BE REQUIRED FUEL NEEDS ? STAFFING STATION MGR AND 4 FULL TIME � � AIRLINE INTERVIEW CHECKLIST CAPE AIR "1,� HUB OPTIONS ST. LOUIS CODE SHARE AGREEMENTS WITH JET BLUE AND CONTINENTAL BAGGAGE INTERLINE DOES HAVE INTERLINE AGREEMENTS AGREEMENTS WITH NEARLY ALL EXCEPT SOUTHWEST AIRLINES AIRCRAFT AVAILABILITY CESSNA C402 GDS/RESERVATIONS PARTICIPATES IN GDS, HAS E- E-TICKETING CAPACITY TICKETING WITH ARRANGEMENT WITH AMERICAN AND CONTINENTAL TICKET PRICING/DISCOUNTS FOR AVERAGE FARE $48.00 MULTIPLE TICKETS OFFER COMMUTER BOOK OF TICKETS AT DISCOUNTED PRICING SCHEDULE AND FREQUENCY 4 FLIGHTS STL MARKETING FUND5 $43,800 BUDGETED FOR MARKETING SECURITY (STERILE/NON STERILE STERILE/WILL NEED TSA OTHER COMMUNITIES SERVED MID-ATLANTIC, FLORIDA, CARRIBEAN, MICRONESIA AIRLINE HISTORY BASED OUT OF HYANNIS, MA 2ND LARGEST CONSUMER OF AVGAS LARGEST OPERATOR OF CESSNA � 402'S AIRCRAFT MAINTENANCE MAINTENANCE BASE STL OVERNIGHT AIRCRAFT HANGAR WILL OVERNIGHT PLANE HERE SPACE NEEDED FUEL NEEDS WILL PURCHASE SOME FUEL STAFFING 3 FULL-TIME STAFF, 4 PILOTS (1 PERSON ON DUTY ALL HOURS OF OPERATION) � AIRLINE INTERVIEW CHECKLIST � LOCAIR HUB OPTIONS CINCINATTI, KANSAS CITY, BRANSON, ATLANTA, NASHVILLE CODE SHARE AGREEMENTS DOES NOT HAVE ONE CURRENTLY. BAGGAGE INTERLINE NONE AGREEMENTS AIRCRAFT AVAILABILITY HAVE PLANES AVAILABLE- 19 SEAT AIRCRAFT OR 9 SEAT AIRCRAFT CAN ACQUIRE PLANES QUICKLY GDS/RESERVATIONS NO. PURCHASE TICKETS ON E-TICKETING CAPACITY WEBSITE. ONLINE CHECK-IN TICKET PRICING/DISCOUNTS FOR $99-200 IN THE WASHINGTON MULTIPLE TICKETS MARKET SCHEDULE AND FREQUENCY 4 FLIGHTS DAILY/ SCHEDULE DEPENDS ON OTHER BID (DECATUR) MARKETING FUNDS HEAVY MARKETING-RADIO, TV, UNIVERSITY, SCHOOLS,NEWS, DONATE TICKETS TO THE CHAMBER FOR GIVE AWAYS SECURITY STERILE/NON STERILE DOESN'T REQUIRE TSA OR PART 139 OTHER COMMUNITIES SERVED BALTIMORE AREA, SUMMERSET, VA � AIRLINE HISTORY STARTED IN 1993 W/ CESSNA 402'S AIRCRAFT MAINTENANCE UNSURE WHERE MAINTENANCE WILL BE BASED OVERNIGHT AIRCRAFT HANGAR WILL OVERNIGHT ONE PLANE SPACE NEEDED FUEL NEEDS WILL PURCHASE SOME FUEL FROM CAPE AVIATION STAFFING WILL NEED SOMEONE FULL-TIME EVERDAY � AIRLINE INTERVIEW CHECKLIST SEAPORT AIRLINES {� HUB OPTIONS MEMPHIS FBO (FORMERLY SIGNATURE) TO TERMINAL CODE SHARE AGREEMENTS DOES NOT HAVE ONE CURRENTLY. BAGGAGE INTERLINE NO 1NTERLINE AGREEMENTS AGREEMENTS AIRCRAFT AVAILABILITY HAVE FOUR AIRCRAFT AVAILABLE FOR USE (PILATUS PC-12) GDS/RESERVATIONS NO. PURCHASE TICKETS ON E-TICKETING CAPACITY WEBSITE. ONLINE CHECK-IN TICKET PRICING/DISCOUNTS FOR $120.00/AVERAGE EACH WAY. MULTIPLE TICKETS COULD DECREASE AS PASSENGERS iNCREASE. SCHEDULE AND FREQUENCY 4 FLIGHTS DAILY/ SCHEDULE MARKETING FUNDS APPROX. $10,000/MONTHLY FOR FIVE MARKETS SECURITY STERILE/NON STERILE NON-STERILE OTHER COMMUNITIES SERVED WILL SERVE HARRISON, JONESBORO, HOT SPRINGS, AND EL DORADO IN ARKANSAS AIRLINE HISTORY STARTED IN 1982 IN ALASKA AIRCRAFT MAINTENANCE MAINTENANCE BASE IN MEMPHIS � OVERNIGHT AIRCRAFT HANGAR WILL NOT OVERNIGHT PLANE HERE SPACE NEEDED FUEL NEEDS WILL PURCHASE SOME FUEL FROM CAPE AVIATION STAFFING 3 FULL TIME, SOME PART TIME ��../