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HomeMy WebLinkAboutP&Z.Minutes.12-09-2020CITY Ot CAPE GIRARDEAU PLANNING & ZONING COMMISSION PLANNING & ZONING COMMISSION MEETING MINUTES December 9, 2020 Zoom Online Video Conference Present: Scott Blank, Kevin Greaser, Derek Jackson, Patrick Koetting, Bruce Skinner, Melissa Stickel, Ed Thompson, Deborah Young Absent: Jeff Glenn Staff Present: Scott Meyer, Carol Peters, Ryan Shrimplin Call to Order Chairman Skinner called the meeting to order at 7:00 p.m. A motion was by Mr. Koetting and seconded by Mr. Greaser to amend the agenda by moving the rezoning request ahead of the Commission training. The motion passed unanimously. Approval of Minutes The minutes of the November 10, 2020 meeting were unanimously approved upon a motion made by Mr. Koetting and seconded by Mr. Greaser. REZONINGS, SPECIAL USE PERMITS, AND EXCEPTIONS 1. A public hearing was held on the request of Christian Faith Fellowship to zone property located at 4178 State Highway K as C-2 (Highway Commercial District) upon annexation. Mr. Mark Carbaugh, representing Christian Faith Fellowship, presented the request. He explained that the property is pending annexation and needs to be assigned a City zoning district. The property is leased to Robinson Transport for school bus maintenance and storage. Christian Faith Fellowship is requesting that the property be zoned as C-2 because it allows the current use of the property and because it would match the zoning of the adjacent property to the east (4072 State Highway K). A staff report was submitted to the Commission, which recommended zoning the property as C-2 (Highway Commercial District) upon annexation. Chairman Skinner opened the public hearing. Seeing no appearances to speak, he closed the public hearing. A motion was made by Mr. Blank and seconded by Ms. Young to recommend zoning the property as C-2 (Highway Commercial District) upon annexation. The motion passed with a roll call vote of 7 in favor, 0 in opposition, and 0 abstaining. (Aye: Blank, Greaser, Jackson, Koetting, Skinner, Stickel, Young) Mr. Thompson joined the meeting at this time. City of Cape Girardeau Planning & Zoning Commission Meeting Minutes December g, 2020 Page 2 of 3 Commission Trainino Scott Meyer, City Manager, thanked the Commission members for their service to the community. He noted that the Commission is different from other City advisory boards in terms of the way members serve. Members of other advisory boards serve at the will of the City Council, meaning they can be removed without a hearing process- But the removal of a Planning and Zoning Commission member requires a hearing and a determination of just cause. Examples of just cause include violation of the City's anti -harassment and anti -discrimination policies. He gave an overview of these policies as well as the attendance policy and the newly amended term limit for advisory board members. He explained that the term limit was reduced from three (3) consecutive full terms to two (2) consecutive full terms in order to increase opportunities for new applicants. Chairman Skinner thanked Mr. Meyer for his presentation. He noted that some advisory boards do not have many applicants, and he asked Mr. Meyer how the term limit change would impact these boards. Mr. Meyer explained that the City created the Citizen's Academy program in the hopes that it will inspire citizens to serve their community by submitting an advisory board application. He stated that the program has not been active during the pandemic, but the City plans on resuming it soon. Additionally, advisory board members are encouraged to recruit applicants whom they think would qualify and serve the community well. The Commissioners then viewed a video presentation by Eric Cunningham, City Attorney, regarding the Missouri Sunshine Law (also known as the Missouri Open Meetings and Records Law) and the City of Cape Girardeau Conflicts of Interest Ordinance. He explained that the Sunshine Law applies to all public governmental bodies. Except as provided in the law, any public meeting must be held in a place that is reasonably accessible. Also, there must be a minimum 24 hour notice of the date, time, place and tentative agenda for the meeting. He also explained that the law's definition of "public meeting" is very broad and includes communication among members of a public governmental body, in person and/or by means of communication equipment, on any matter of public business, whether or not a quorum is presets, Mr. Cunningham explained what constitutes a conflict of interest under the City's ordinance and the steps that must be taken by a City official or employee if they have such a conflict, including public disclosure of the conflict and abstention from voting on and discussing the matter. Mr. Cunningham invited the Commission members to contact him or Mr. Shrimplin if they ever have any questions. OTHER ITEMS AND COMMUNICATION Commission Communication Mr. Greaser informed the Commission that the wife of Tom Welch, a former Commission member, recently passed away. Staff Communication Mr. Shrimplin gave the following updates: 1. Update on items from previous Commission meetings going on to City Council The City Council approved the following on November 16, 2020: 0119 City of Cape Girardeau Planning & Zoning Commission Meeting Minutes December 9, 2020 Page 3 of 3 • Walden Park Phase 5 Record Plat — 2ntl & 3itl Readings • Rhodes Mount Auburn Subdivision Number 2 Record Plat — 2nd & 3`d Readings • Tara Estates Amended Record Plat— 1" Reading The City Council approved the following on December 7, 2020: • Tara Estates Amended Record Plat — 2n0 & 3`d Readings • Prairie Farms Subdivision Record Plat — 1" Reading • The Highlands at Hopper Crossing — Phase 2 Record Plat — 1" Reading • Zoning of annexed property adjacent to Cape Girardeau Regional Airport — 1" Reading • Rezoning of property at 319 North Main Street — 1" Reading • Rezoning of property at 4210 and 4250 State Highway K — 1" Reading • Rezoning of property at 825 South Ellis Street — 1" Reading Adjournment There being no further business, the Commission voted unanimously to adjourn the meeting at 8:00 p.m. upon a motion made by Mr. Jackson and seconded by Mr. Greaser. Respectfully submitted, sub�mittte�d�, ��'✓� N Kevin Greaser, Secretary