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HomeMy WebLinkAbout2017CITY of CAPE GIRARDEAU _ .. GAgHS & F[C nE4TIOH DC GP NT MENT Bob Basler Bob Fox FOUNDATION MEMBERS: Bari Neff, President Danny Essner, Vice President Tom Neumeyer, Secretary , Treasurer Larry Essner Percy Huston Pete Poe Michael Gardner Nathan McGuire Mark Lanzotti PARKS & RECREATION FOUNDATION MINUTES Thursday January 5, 2017 Shawnee Park Centre 12:00 PM Noon Absent. Nathan McGuire 1. Call to Order President Bari Neff called the meeting to order. 2. Welcome & Introductions President Bari Neff welcomed everyone and began the meeting. 3. Approval of Minutes President Bari Neff asked for the approval of minutes from the October 13, 2016 meeting. Pete Poe made a motion, seconded by Danny Essner. All Approved 4. Treasurer's Report A. YTD Budget Report—Stacey Welter/Scott Williams I . Administrative Coordinator Stacey Welter reviewed the 2016-2017 budget with the board, She explained the YTD totals on events that had already occurred along with purchases that had already been made. Division Manager Scott Williams also added that account balances through Dec. 31, 2016 would be presented at the April meeting along with a proposed 2017- 2018 budget. Old Business A. Spaghetti Day Review i. Administrative Coordinator Stacey Welter presented the board with the financial analysis of the event. Total net revenue is $17368.12 which is a record high. Division Manager Penny Williams added that the event was very successful and ran very smoothly. Everyone's volunteer efforts were very much appreciated. If anyone has any suggestions for next year please email Penny or Stacey. B. Breakfast with Santa I, Division Manager Penny Williams reported that the event went very well. The attendance was 187 which is a good number. The kids were happy and all went smoothly. C Cardinals Caravan i. Division Manager Penny Williams reported that the event would be held January 16, 2017. Everything Is ready to go. If anyone would like to volunteer please let Penny know. D. Celebration of Youth Sports Awards Banquet i. Division Manager Scott Williams reported everything is shaping up for the event. They are still looking at award recipients for the Community Impact Award, & Life Time Achievement Award. The board weighed in their thoughts and opinions on who they thought should get the award. Mr. Williams is still asking for volunteers for the event. If anyone would like to volunteer please contact Stacey. E. 2017 Calendar of Events I. Division Manager Penny Williams reviewed the calendar of events with the board. Board members are to get back to her with any events they would like to work. Old Business A. Foundation of the Ozarks Update I . Director Thompson reported that as of now they have decided to forgo any business with the Foundation of the Ozarks but may check into it again at a later date. There are a lot of questions and factors that would have to be figured out before they move forward. Board of Trustees Terms Recommendation I . The board discussed current term limits and whether or not to change vs keeping them the same with three, three year terms. The change would be to not have term limits. The board discussed both ideas and recommended to do more research and make a recommendation at our next meeting. Election of Officers I . Bari Neff, Danny Essner and Tom Neumeyer were all nominated to resume positions of Chairman,Vice-Chairman and Secretary. Mark Lanzotti was nominated to be Treasurer. Percy Huston made a motion seconded by Pete Poe. Reports A, Finance Sub -Committee i. No Report Membership Sub -Committee I . Percy Huston reported that letters for members are going out from board members and staff and we should be seeing an influx of registrations soon. Scott Williams also reported that the membership cards are being finalized and will be ordered within the week. C. Special Events & Programs Sub -Committee — Bari Neff I. No Report 8. Other Business ,- A. Parks & Recreation Projects / Reports i. PRS/Parks & Recreation and Trails Master Plan 1, Division Manger Brock Davis reported that they are finishing up Kiwanis Restroom and are tearing down shelters at Arena Park, I . Indoor Sports Complex 1, Director Julia Thompson reported that everything is going well. They have begun installed the wood courts and that will take approximately three months to complete. They will be holding a premier event of Ties and Tennis in May along with the Grand Opening. B. Next Meeting—April 7th, 2017@1290pm 9, Adjournment There being no further business, the meeting was adjourned with a motion from Bari Neff and seconded by Tom Neumeyer. Motion passed. Respectfully submitted, Tom Neumeyer, Secretary CAPE GIRARDEAU �. C4121iS & hliC:Rl?.1TIC11A CITY (>/ CAPE GIRARDEAU PARKS & RECREATION DEPARTMENT FOUNDATION MEMBERS: Bari Neff, President Danny Essner, Vice President Tom Neumeyer, Secretary Mark Lanzotti, Treasurer Bob Basler Larry Essner Percy Huston Pete Poe Bob Fox Michael Gardner Nathan McGuire Mark Lanzotti PARKS & RECREATION FOUNDATION MINUTES Tuesday July 11, 2017 Osage Centre 12:00 PM Noon Absent: Nathan McGuire 1. Call to Order President Ban Neff called the meeting to order. 2. Welcome & Introductions President Bari Neff welcomed everyone. 3. Approval of Minutes President Bari Neff asked for the approval of minutes from the May 3, 2017 meeting. Danny Essner made a motion, seconded by Percy Huston. All approved. 4. Treasurer's Report A. Finalized 2017-2018 Budget—Stacey Welter/Scott Williams 1. Recreation Division Manager Scott Williams began by reviewing the revenue first. He reported that the revenue budget for Spaghetti Day has been increased to $30,000. Sponsorship levels, Base Hit and Double Club have also been increased. The tee marker prices have increase so the budget has Increased as well. The Downtown Golf Tournament has been canceled for now and will be taken out of the budget. The arena table and chair rentals will potentially increase in price. The price change will be decided on at the next meeting. Both revenue and expense accounts were reviewed and were increased or decreased based of last actual. Foundation equipment/project purchases include skate park funding, portable sports fencing, special event equipment, aquatics lounge furniture, umpire shelter, porta coal system, portable pitching mound and a portion of shade structure at the complex. President Bari Neff asked for a motion to approve the budget. Pete Poe made a motion, seconded by Kevin Noel. Motion approved. Old Business A. 2017 Calendar of Events 1. Division Manager Penny Williams reviewed the calendar of events with the board. She reported that the City 2 City Run brought in about $2D00 to the aquatics fund. She reported that July 29th is the Cary Flanagan Memorial Tournament, August 51h is the Nightfall Glowball tournament, and September 21 is the Senior 2 Man Scramble. On August 1" Cape Splash will be hosting the Board Member/Staff night at 7:30pm. Foundation Board of Trustees Terms Recommendation I . Director Thompson presented a chart with terms on it. In October Larry, Pete and Tom will be up for renewal. The board will vote in October and the term would begin in January. Director Thompson would like the foundation to adopt these terms in the bylaws. Director Thompson asked for a motion to approve this process and to bring the bi-laws to the next meeting. Tom Neumeyer made a motion 2"d by Michael Gardner. Motion passed. Budget Amendment—Ties and Tennies— Scott/Julia i. Division Manager Scott Williams reported that they were going to set up a Sportsplex account in the foundation. The Ties and Tennies event lost money and there will need to be a transfer of $1800.00 to cover the loss. Manager Williams suggested using interest money to cover the deficit. Danny Essner made a motion for this action Y" by Mark Lanzotti. Motion passed. Loyalty Card Update —Scott Williams i. Division Manager Williams explained that Scott Blank would like to meet with some of the board members to talk about options with the Loyalty Card program. With the Loyalty Card, consumers would receive $0.10 off per gallon of gas and 1% off all purchases in store including the post office. With the use of the card, a certain percentage of sales would be donated back to the foundation. The card would link to your checking account. They would like to have a meeting the first of August. New Business A. Foundation Member Night at Cape Splash— Penny Williams I. Recreation Division Manager Penny Williams reported that on August 1", they would host a Membership/Sponsor appreciation night at Cape Splash. All foundation members, board members, and corporate sponsors are invited to attend. The board suggested having a booth there to sell next year's memberships. B. Spaghetti Day 2017, November 9'h -Penny Williams I. Manager Williams reminded the board to review the lists of sponsors and to make sure they weren't asking sponsors who have been contacted in the past. The sponsor form has been updated with new sponsorship prices and ticket prices. Please send forms into Stacey as soon as you get them so they can be processed. C. Celebration of youth Sports Banquet 2018 -Scott Williams I. Manager Williams is asking for nominations for the special awards for this event. He asked if it was a problem having the event on the night of the chamber event. After much discussion the board agreed to keep it on the date as scheduled, January 26, 2018, Reports Finance Sub -Committee i. Bari Neff asked for a motion to raise the Spaghetti Day adult ticket price from $7.00 to $8.00. Kevin Noel made a motion 2"d by Danny Essner. All approved. Membership Sub -committee i. The board reviewed what the membership program has done the past three years. Over all the sponsorships are up and they look to increase again in 2018. Special Events & Programs Sub Committee — Bari Neff i. No Report. The board will be meeting in September to discuss Spaghetti Day and other upcoming events. Other Business A. Parks & Recreation Projects / Reports i. PRS 1 & 2/Parks & Recreation and Trails Master Plan 1. No report due to lack of time. B. Next Meeting— October 12th, 2017 @ 12:00pm 9. Adjournment There being no further business, the meeting was adjourned with a motion from Tom Neumeyer and seconded by Bob Basler. Motion passed. Respectfully submitted, Tom Neumeyer, Secretary CAPE GTRARDEAU] PARKS 8, RECREA"PION FOT -NDA1 ]i CITY u1 CAPE GIRARDEAU PARKS & RECREATION DEPARTMENT FOUNDATION MEMBERS: Bari Neff, President Danny Essner, Vice President Tom Neumeyer, Secretary Mark Lanzotti, Treasurer Bob Basler Larry Essner Percy Huston Pete Poe Bob Fox Michael Gardner Nathan McGuire Mark Lanzotti PARKS & RECREATION FOUNDATION MINUTES Thursday October 12, 2017 Osage Centre 12:00 PM Noon Absent: Michael Gardner, Bob Basler, Bob Fox 1. Call to Order President Bari Neff called the meeting to order. 2. Welcome & Introductions President Bari Neff welcomed everyone. 3. Approval of Minutes President Bari Neff asked for the approval of minutes from the July 11, 2017 meeting. Danny Essner made a motion, seconded by Percy Huston. All approved. 4. Treasurer's Report A. Review of Account Balances Through lune 30th—Stacey Welter/Scott Williams i. Recreation Division Manager Scott Williams gave an overview of the account balances through lune 30"i. There was concern about the miscellaneous account being negative $8,621.50. There is a negative balance because prior to having the membership program, all operational expenses were taken from that account. Now that the membership program covers those costs there is a need to repay the miscellaneous account. President Neff asked for a motion to take 2/3rds of the funds from the membership account and 1/3 from the interest account. Danny Essner made a motion seconded by Mark Lanzotti. Director Jones then asked for a motion to approve the treasurers' report as presented. Bari made a motion seconded by Tom Neumeyer. 5. Old Business A. Foundation Board of Trustees/ Reappointment of New Member I . Director Jones reported to the board the Larry Essner and Tom Neumeyer have decided to step down as board members. This will create two vacancies that will need to be filled. B. Loyalty Card Update I . Division Manager Scott Williams reported that they are waiting on Scott Blank to provide references. C. Calendar of Events i. Division Manager Penny Williams reported that the upcoming events are Breakfast with Santa, and the Celebration of youth Sports Awards Banquet.