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HomeMy WebLinkAbout20134 . • IL L Dal IRA 01 Me rsrx.., . . . . . • MINUTES WEDNESDAY, MARCH 20, 2013 A meeting of lire Board of Directors c the Cape Girardeau, Missouri Parks and Recreation Foundation was hal don March 20, 2013 at 12 noon at the Osage Centre. The following directors and board members were present: Tom Neumeyer Craig Billmeyer Bari Neff Larry Essner, Bob Basler I craft Schneider Beverly Evans Percy Huston Danny Essner The following directors and board members were absent: Pete Pre. Nathan McGuire WELCOME AND INTRODUCTIONS: President Bari Neff welcomed new board member Danny Essner and introductions were made. MINUTES: President Bari Neff requested the approval of the October 9, 2012 minutes. Craig Billmeyer made a motion, seconded by l any Fssner to approve the minutes as mailed. Motion passed. FINANCIAL REPORT Marcia Stone presented the Financial Report as of December 31, 2012 to the Board Members. They reviewed and staff answered questions on each account The report showed an overall gain of 531,692.0] since the lune 30, 2012 balance report. Total balance in the Parks and Recreation Foundation Funds as of December 31, 2012 was 5401,022.53. There are still some pending expenses that should be fi nallzed by the end of lune. The estimated remaining balance in the foundation for June 30, 2013 should be approximately $229,879.39. Bob Basler was concerned on the expected remaining balance. Director Thompson reminded the foundation members that they approved the purchase of the 2012-13 Capital Improvement items at the March 2012 meeting. The report also showed a 590,000 00 loan payment that was taken cut in one year instead of three yearn at 530,000.00 for the A. C Brose Arena improvements. Ms Thompson stated that the staff would Include discussion on a foundation budget on the next agenda. Bob Baslerinquired on how the interest was allocated to the different funds In the foundation, Marcia informed the members that the funds are put in CD's and bonds and the Interest is distributed according to the activity in each account The City of Cape Girardeau currently holds their accounts with US Bank. Percy Huston made a motion, seconded by Larry Essner to approve the financial report as presented. Motion passed. Parks and Recreation Foundation March 20, 2013 Page 2 OLD BUSINESS A. Spaghetti Day Report The 2012 Parks and Recreation Foundation Spaghetti Day goal of 522, 000.00 was exceeded by 51,150.00 with a total of 523,150,00 and our best p,.Fit year of 510,045.29. Danny Essner was the top board sponsor producer again this year with a total of 52,51600_ Everyone did a great job hying to get one more sponsor th6 year and their success showed_ B. Parks and Storm Water Initiative Director Thompson reported that they are fine tuning the cost and working with S. W. T. on producing a construction document for the playground, shelter and landscaping at the Caputo Park old pool site. The construction may be done by the Parks Division Staff or bid out. Parks Division Manager Brock Davis reported that they are bidding out the signs, benches, trash cans and other amenities for the rof heads. C. Update on Casino Projects/ Funding The City Cori approved all the Casino Funding Projects except for Borne parking lot areas on Broadway. The Parks and Recreation Department items that was approved were: Dog Park, Fitness Fill Pip men I fort he trail, playground equipment and entrance landscaping for Shawnee Park Center, scoreboards and bleachers for four ball/succ er flet it, thirteen and fourteen at Shawnee Park Sports Complex, PVC outfield fern rig for Arena Park Sports Com p lex and the extension of sidewalk from Kingsway sidewalk to Cape I aCroix Trail. NEW BUSINESS A. Board Nomination/Appointment Discussion President Neff announced that taRae termer gave her resignation from the foundation, so we have one opening remaining. Ms- Thompson wanted the members to make their recommendation by April or May We will send out ane -mall reminding everyone to make one to two recommendations. We will either have an electronic vote ora special called meeting for the member selection President Neff stressed the importance that the new member must be willing to work, give and/or commit to the foundation. B. Election of Vice -President and Treasurer Craig BBimeyer made a motion to elect Danny Essner as Vice -President Beverly Evans seconded the oiotlon. Motion passed. Larry Essner made a motion, seconded by Craig Billmeyerto elect Beverly Evans as Treasurer. Motion passed. C. May Greene Garden Fund Director Thompson reported that the May Greene Garden group has decided to withdraw from the maintenance and upkeep of the May Greene Garden due to increased member health issues. They have a remaining 52,000.00 thatthey would like to designate their funds in ourfoundation to be used for the upkeep of thegarden by Robert Harris and the Master Gardeners and they will continue to donateto the fund. Bob Basler made a motion, seconded by Tom Neumeyer to allow the May Greene Garden group to use our Parks and Recreation Foundation as a means to fund their project. Motion passed. Parks and Recreation Foundation March 20, 2013 Page 3 D. 2013 Foundation Goals and Events President Bari Neff informed the members that she expects to see a continued commitment, work, wisdom and/or wealth from the members. She presented three goals_ zfl 2013/14 Parks and Recreation Foundation Calendar of Events—commit time, treasure and/or help at one or more events that you have not been involved with before, bfi fxempllfy your sponsorship goals— involve more sponsor families and new sponsors for Sports Banquet *5 Sub -Committees Each member will give their Time, Talent and Treasure i.fi Membership Committee — Percy Huston, Chair 1 fi Bob Raster 2 f Craig Blllri 3 fi Tom Neumeyer 4 fi Pete Poe S.fi Parks & Recreation Staff Member The Membership Committee will come up with the membership levels and the Incentives for the membership. Beverly Evans suggested mailing the program guide to their home as a perk_ E fi Cvents and Cuadra lying Connnittee— Bari Neff, Chair 1 fi Danny Essner 2Ti Larry Essner 3 f Beverly Evans 4.fi Loretta Schneider 5.f1 Parks & Recreation Staff Member GWIit7:3 IMIn,IW Parks Division Manager Brock Davis reported that the Friends of the Parks/the Great Cape Cleanup day will be held on Saturday, April 27 The Keep Cape Beautiful Committee and Girardeau Goes Green Advisory Board have joined the Parks and Recreation Advisory Board and Missouri Department of Conservation to increase our goal of signing up 100 groups or businesses and st least 1,000 volunteers. Churches, schools and business have been encouraged to join us on this day. The board members and staff decided to expand our meetings to three for 2013 and meet quarterly in 2014. The next meeting would be announced for lune or July and the rnembeu will be notified. There being no further business, the meeting was adjourned with a motion from Craig Billmeyer and seconded by Larry Essner. Motion passed. Respectfully submitted Tom Neumeyer, Secretary