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HomeMy WebLinkAbout2016CITY of CAPE GIRARDEAU PARKS & RECREATION DEPARTMENT GOLF COURSE ADVISORY BOARD lery Grim, Chairman Reith Sander, Board Member Mark Ervin, Sector, )i Schulz, Board Member ifa: di! Eugene Forre, Board Member Seth Hudson, Board Member Jim Hosting; Board Member Collie Welk, Board Member Thursday, January 28, 2016 Osage Centre 1. Welcome/Introductions—Jerry Grim, Chairman • Present Gene Farrar, Mark Ervin, Seth Hudson, Jim Hastings, Keith Sander, 11 Schulz, Jerry Grim, Callie Welker, Randy Lueder, Adam Halter, Brock Davis, Tessa Bollinger, Jordan Eastridge, Julia Thompson, Scott Williams • Absent: None. 2. Approval of Minutes—October 22, 2015 minutes & December 4, 2015 —Mark Ervin, Secretary • Gene Farrar moved to approved minutes as posted. Mark Ervin seconded. All approved. 3. Old Business • None. 4. New Business • Officer appointments—Julia Thompson, Parks and Recreation Director o Keith Sander nominated A Schulz for secretary. Jim Hastings moved to approve H Schulz as secretary. Jerry Grim seconded. All approved. o Mark Ervin nominated Keith Sander as chairman. Jerry Grim moved to approved Keith Sander. Jim Hastings seconded. All approved. o The Board agreed to promote current Secretary Mark Ervin, to vice chairman. All approved. • New board member appointment — Julia Thompson, Parks and Recreation Director c Michael Barnes, Brandon Cooper, Pete Frazier, Chuck Heady, Raymond Jones, Michael McKeever, Ronald Robinson, Dan Slits, lack Watts, Brad Wittenborn, and Gary Wren all applied for the open Golf Course Advisory Board position. Parks & Recreation Director Julia Thompson read each applicants application for the Board. The first, second, and third choices are as follows: Brandon Cooper, Gary Wren, and Chuck Heady. These names will be submitted to City Council, and gives the candidates the opportunity to attend the next Council Meeting. 5. Reports • Golf Course Pro Shop Update —Adam Halter, Golf Course Manager c Revenue is up almost $30,000 for the year. Rounds are up 1,118 for the year to date. December revenue is up $3,781.08, and rounds for the month are up by 319. The Course is also up by four memberships year to date. CITY of CAPE GIRARDEAU PARKS & RECREATION DEPARTMENT Jim Hastings asked to see a history of sold memberships by year. o The Pro Shop renovation is nearing completion. Please go out to the course and take a look at the finished product. This new remodel will also allow for more merchandise to be sold. JJ Schulz suggested putting pictures of the new Pro Shop on Facebook to get people thinking about buying memberships. Seth Hudson suggested doing a sponsored Facebook post as well. o Parks and Recreation Director Julia Thompson commented that the next big project staff wants to take on is a new entrance to the course. • Golf Course Maintenance — Randy Lueder, Golf Course Supervisor o Staff is working on the Pro Shop remodel. o The 16 tee box hole construction is underway. Staff is waiting on the dirt to settle. o The sand trap on hole 17 construction will start in lune. o The cart path on hole 18 will be an upcoming project as well. • Department Projects/Briefs—Julia Thompson, Parks and Recreation Director o We have broken ground on the new Indoor SportsPlex. It's a 120,000 square foot facility, and will hopefully open in spring of 2017. It will have six basketball courts that revert to 12 volleyball courts, two turf fields, a lobby/seating area, concessions, offices, and two large meeting rooms. JJ Schulz requested information about the new building be sent via email to the Board. • Parks Division Manager Brock Davis reported on Parks division projects. The Kiwanis Park project has started. The playground and shelter three will be redone, as well as shelter two. Indian Park has a new swing set, and Rainey Park has new landscaping. Flood clean up and snow removal were also done by Park Staff. • Recreation Division Manager Scott Williams reported on Foundation events. We hosted the Cardinals Caravan in January as a Foundation event. We raised about $3,000 for the Foundation. The Youth Sports Banquet had about 600 in attendance, with an increase of $1,000 in ticket sales over last year. 6. Other Business • Other items as needed o In an upcoming meeting we will discuss the Use Tax, and ask that our Board members help educate citizens on the tax. • Next Meeting—February 25, 2016 o Jerry Grim motioned to adjourn. Mark Ervin seconded. All approved. Meeting adjourned at 12:54 P.m. 7. Adjournment CITY of CAPE GIRARDEAU PARKS & RECREATION DEPARTMENT The Gulf Course Advisory Board of the Citv of Cape Girardeau, Missouri miry, as a part of the regular or special Golf Course Advisory Board meeting, hold a chised session to discuss legal action, causes of legal action of litigation, lensing, purchasing or sale of real estate, hiring, firing, disciplining, promotion of persmmel or employee lahor relations, or confidential or privileged communications with its attorneys. Specifically, the Golf Course Advisory Board will hold a closed session to discuss legal actions mtd litigation, confidential communications with legal counsel, property ac0uisition antipersonnel matters, pursuant to RSMo. Sections 610.021(2) unit 610.021(3). CITY Ot CAPE GIRARDEAU PARKS 6 RECREATION DEPARTMENT GOLF COURSE ADVISORY BOARD Keith Sander, Chairman Brandon Cooper, Board Member Mark Ervin, Wee Chairman Seth Hudson, Board Member it schul; secretary Jim Hastin9; Board Member Jerry Grim, Board Member Callie Welke, Board Member Eugene Farrar, Board Member Thursday, February 25, 2016 12 P.M. Osage Centre 1. Welcome/Introductions — Keith Sander, Chairman • Present: Jerry Grim, Keith Sander, Mark Ervin, Callie Welker, Brandon Cooper, Seth Hudson, Adam Halter, Randy Lueder, Tessa Bollinger, Scott Williams • Absent: Eugene Farrar, JJ Schulz, Jim Hastings, Brock Davis, Julia Thompson, Jordan Eastridge • Guest: David Epps • New board member, Brandon Cooper o Sander introduced new board member Brandon Cooper to the board. Cooper has played at the Jaycee Municipal Golf Course for 20 years, and he is employed as an attorney with Alan Moss. Cooper is looking forward to helping improve the course. 2. Approval of Minutes—January 28, 2016-11 Schulz, Secretary • Jerry Grim moved to approve minutes as posted. Mark Ervin seconded. All approved. 3. Old Business • None 4. New Business • Guest David Epps spoke about the Use Tax to the board. He was "speaking out as a counterpoint to the City Manager" on the tax. Epps is a 20 year resident of the City and the following to say about the tax: o Use tax will penalize made in USA products I It causes double taxing. The US supreme court said it was illegal for a man to buy a fishing boat in Oklahoma, pay Oklahoma sales tax, bring it to Missouri and pay taxes on it again. o You run the risk of audit when buying out of state. o We have 16.4 percent more local taxes than Tennessee. o A brand new tax is going to take away and make our community worse. o There's money to take from somewhere else in the city. o The solution is to find other funds. Example: Make city employees and board members pay for greens fees. CITY Of CAPE GIRARDEAU S. Reports PARKS & RECREATION DEPARTMENT Q The city can also save money in utilities. Epps said he would be happy to show the golf course how they should be doing their jobs. • Golf Course Pro Shop Update —Adam Halter, Golf Course Manager o The Pro Shop renovation is complete other than moving the soda machines back into the building. The Pro Shop open house will be March 11, 2016 from loam — 2pm. There will be complementary food, drinks, & contests. • Board members are asked to attend and email Jordan Eastridge with a time slot they can attend the open house. n Revenue is up $32,092.46. January was down by 26 weekday rounds and up 39 weekend rounds. o Board members received three hole sponsorship forms and were asked by Adam Halter to attempt to secure at least one sponsorship. Scott Williams spoke about the importance of hale sponsorships and sponsorships in general to our department as well to the operation of the course. • Golf Course Maintenance — Randy Lueder, Golf Course Supervisor o Staff is in the process of rebuilding mowers and picking up tree limbs. Staff is also working on the tee box on hole 16 and the dirt work for that project is complete. Hole 17 has received new sand, and hole 18 will be getting a new cart path put behind the tee box. Staff will also be working on redoing the retaining wall on hole 8, as the current wall is not sufficient. • Department Projects/Briefs—Scott Williams, Recreation Division Manager o Members read the attached department briefs. 6. Other Business • Other items as needed o Sander asked for money figures to help sell memberships. o Cooper would like to see a handicap service in place. • Next Meeting—March 24, 2016 o Mark Ervin motioned to adjourn. Seth Hudson seconded. All approved. Meeting adjourned at 12:47 p.m. 7. Adjournment The Golf Course Advisory Board of the City of Cape Girardeau, Missouri may, ax a part of the regular or special Golf Course Advisory Board meeting, hold a closed session to discuss legal action, causes oflegal action oflhigation, leasing, purchasing or sale of real estate, hiring, firing, disciplining, promotion of personnel or employee labor relations, or confidential or privileged communications with its attorneys. Specifically, the Golf Course Advisory Board will hold a closed.vess'ion to discuss legal actions and litigation, confidential conununications with legal CITY Of CAPE GIRARDEAU PARKS 6 RECREATION DEPARTMENT counsel, properly acquisition and personnel matters, pursuant to RS.Vlo. Sections 610.021(2) and 610.021(3). CITY Of CAPE GIRARDEAU PARKS & RECREATION DEPARTMENT GOLF COURSE ADVISORY BOARD Keith Sander, Chairman Brandon Cooper, Board Member Mark Ervin, Vitt Chairman Seth Hudnm, Board Member D khuh, Secretary Jim Hosting; Board Member Jerry Grim, Board Member Collie Welke, Board Member Eugene Fano, annual Member Thursday, March 24, 2016 12 P.M. 1. Welcome/Introductions — Keith Sander, Chairman Osage Centre • Present: Mark Ervin, Seth Hudson, Jim Hastings, Keith Sander, Jerry Grim, Cattle Welker, Julia Thompson, Adam Halter, Tessa Bollinger, Randy Lueder, Brock Davis, Jordan Eastridge, Scott Williams, Brandon Cooper • Absent: Gene Farrar, A Schulz 2. Approval of Minutes—February 2S, 2016—JJ Schulz, Secretary • Mr. Ervin motioned to approve the minutes as posted. Mr. Hastings seconded. All approved. 3. Old Business • Ms. Thompson complimented Adam Halter, Randy Lueder, and the maintenance crews that helped with the Pro Shop remodel. 4. New Business • Property for Sale adjacent to the Golf Course—Julia Thompson, Parks and Recreation Director o There is a property for sale that is immediately adjacent to the Golf Course driveway. Ms. Thompson has let the City Manager, Scott Meyer, know that this property is for sale. Mr. Meyer would like any action taken on this property to wait until after the Use Tax vote. o Mr. Hastings agreed that any action for this property should wait until after the Use Tax vote. • Use Tax vote on April 5 —Julia Thompson, Parks and Recreation Director I Ms. Thompson explained that there will be two tax questions on the April 5 ballot. These taxes will keep the City competitive with other areas. If anyone would like more information, we can email information out about the tax vote. 5. Reports • Golf Course Pro Shop Update —Adam Halter, Golf Course Manager o For February and year to date, the number of rounds are up. The Pro Shop has sold 16 more memberships year to date than last year. o Golf Course Calendar of Events The First Tee program begins on April 4. There are two golf outings in April, Thursday Night League starts on April 7, Monday Night League will CITY Of CAPE GIRARDEAU PARKS & RECREATION DEPARTMENT start on April 11, and there will be a Kelly High School Tournament on April 20. The Group Golf Instruction class begins on April 25. SEMO Seniors will be on May 11 and the course will be closed for that tournament. There will be a Jackson Legion outing on May 20. o Golf Now app update • Mr. Halter has worked with our Golf Now representative to determine the trade numbers from using the Golf Now system. Golf Now has given out 595 trade rounds, and with this trade we no longer have to pay for the Cape Jaycee Municipal Golf Course app. In return, Golf Now sells those tee times at a reduced rate. The Golf Course has collected on 331 rounds for right under $8,500 by using Golf Now. • Golf Now also allows us to market to all Golf Now users. Golf Now creates an informational flyer for their current deal, Mr. Halter approves the flyer, and then that deal information gets emailed to all Golf Now users. • At this point last year, we had zero reviews on Golf Advisor. Golf Advisor rates all the Golf Course in your current state, and is used mostly by travelers. We are currently at a 4.0 out of a 5.0 with six reviews, and we are the 2"d (Dalhousie had a 5) highest rated course in Cape Girardeau. • Golf Course Maintenance — Randy Lueder, Golf Course Supervisor o If weather allows, staff will be aerifying greens the first two weeks of April. Staff will post in advance when this will happen. o Staff will be working behind the six green and seven tee to put a barrier in to stop people from parking their carts in that area and stay on the cart path. o There is a problem area by the ditch on hole 15 where people are driving their carts back and forth across that area. This causing the grass to die and it will also tear up golf carts when they are driving in that ditch area. Ms. Thompson suggested putting a can path area and bridge over the ditch. o Staff will be trimming some trees and planting some crepe myrtles throughout the course. • Department Projects/Briefs —Julio Thompson, Parks and Recreation Director I Friends of the Parks Day and the Great Cape Clean Up will be April 23. The Jaycees will be leading the projects at the Golf Course, and there will be volunteers working in parks throughout Cape. Registration will start at 8:00 a.m., and will take place under the new shelter at Capaha Park. I Kiwanis Park renovations are going really well. The playground at shelter three Is almost finished, and the shelter three renovations are under way. Staff will be working on installing shelter two after shelter three is finished. There will also be sidewalks added from shelter two to the Dog Park and to the bathrooms. A pre -cast bathroom has been purchased for shelter four. 6. Other Business CITY Ot CAPE GIRARDEAU PARKS & RECREATION DEPARTMENT • Other items as needed o The Indoor Sports Complex construction is under way. It is on target to be completed by February 2017. o Mr. Williams handed out the updated subcommittee list. Mr. Cooper will be replacing Rick Fehr on the Projects and Improvements subcommittee. The Promotions and Marketing subcommittee meeting needs to be set for April, as well as the Policies and Procedures subcommittee meeting. o Mr. Williams discussed the Parks and Recreation Foundation Membership Program, and asked the Board members to consider being part of the membership program. • Next Meeting—Wednesday, April 27, 2016 o Mr. Hastings asked that we change the April meeting date due to the SEMO Seniors Tournament. The group agreed to change the meeting to Wednesday, April 27 at noon. o Mr. Cooper made a motion to adjourn. Mr. Hudson seconded the motion. Meeting adjourned at 12:45 p.m. 7. Adjournment The Golf Course Advisory Board of the City of Cape Girardeau, Missouri may, as a part of the regular or special Golf Course Advisory Board meeting, hold a closed session to discuss legal action, causes of legal action of litigation, leasing, purchasing or sale of real estate, hiring, firing, disciplining, promotion ofpersonnel or employee labor relations, or confidential or privileged communications with its attorneys. Specifically, the Go(fCourse Advisory Board will hold a closed session to discuss legal actions and litigation, confidential communications with legal counsel, property acquisition and personnel matters, pursuant to RSMo. Sections 610.021(2) and 610.021(3). CITY Of CAPE GIRARDEAU PARKS & RECREATION DEPARTMENT GOLF COURSE ADVISORY BOARD Keith Sander, Chairman Mark E ui ,Vitt Chairman JJ Schul; Secretary Jerry Grim, Board Member Eugene Farrar, Board Member Brandon Conde,. Board Member Seth Hudson, Board Member Jim Hastings, Board Member Callie Welker, Board Member Wednesday, April 27, 2016 12 P.M. Osage Centre 1. Welcome/introductions— Mark Ervin, Vice Chairman • Present: Adam Halter, Randy Lueder, Brock Davis, Gene Farrar, Jim Hastings, Mark Ervin, A Schulz, Seth Hudson, Scott Williams, Julia Thompson, Tessa Bollinger, Jordan Eastridge • Absent: Callie Welker, Keith Sander, Brandon Cooper, Jerry Grim 2. Approval of Minutes—March 24, 2016—JJ Schulz, Secretary • Mark Ervin motioned to approve the minutes. Jl Schulz moved to approve the minutes. Jim Hastings seconded. All approved. 3. Old Business 4. New Business • Marketing & Promotions Subcommittee Review—Adam Halter, Golf Course Manager o The current promotions were reviewed from the Marketing & Promotions Subcommittee Meeting minutes. • Julia Thompson commented that the current promotions were put into place to improve course usage during non -peak time. The board reviewed the proposed new promotions. Promotions involving rate changes will need to be approved by August to be promoted in our Fall Play Cape issue, or by December to promote in our Winter/Spring Play Cape issue. • The Happy Hour Golf times overlap with league nights. Some players are paying the Happy Hour Golf rate and then heading into league play, and the course is potentially missing out on revenue. Mr. Halter hopes that cutting down on the Happy Hour times will encourage league players to purchase yearly memberships. If the board were to approve this change, it would go into effect at the beginning of the next calendar year. • Cart Pass Special— Mr. Ervin suggested the course bring back the Cart Pass Special of purchasing an annual cart pass by the end of January to save $50.00. Ms. Thompson does not recall that being a formal promotion, and if the board agrees to continue this promotion it needs to be formalized. • Ms. Welker and Mr. Hudson suggested during the subcommittee meeting to approach service organizations and businesses for group discount rates. Mr. Williams suggested approaching groups like the CITY Of CAPE GIRARDEAU PARKS & RECREATION DEPARTMENT Noon Optimist Club during their weekly Wednesday meetings. The subcommittee suggested offering for more than 20 participants, the cost of $25.00 for greens fees and a cart per person, and for less than 20 participants the cost would be $28.00. Ms. Thompson suggested just calling it a group rate discount regardless if it's a business or an organization. • Ms. Welker and Mr. Hudson suggested having Facebook contests or boosting Facebook posts to gain attention on social media. • Mr. Williams suggested sending information to Southeast Missouri State University Student Recreation Center to promote to the student population. Ms. Thompson suggested Mr. Halter and Ms. Eastridge create a flyer for Southeast students. • Mr. Halter is working on joining the Missouri Golf Association handicap system. Handicaps are used to create an equal playing field when two or more golfers are competing against players of different skill levels. The handicap system will be used to create more membership games such as match play tournaments and stroke play tournaments. Policies & Procedures Subcommittee Review—Adam Halter, Golf Course Manager c The board reviewed current policies. o The board reviewed proposed new policies. These new policies will be voted on during the May meeting and potentially put into effect on July 1, 2016. • Dress Code Policy—The subcommittee proposed to state the policy at the course. No cut off shorts, no metal spikes, no vulgar or disrespectful clothing. Players will receive a warning on the cut offs, but no warning on spikes and vulgar or disrespectful clothing. • Food and Beverage Policy— "No outside food or beverage" signs need to be posted at the course. The staff will focus on stopping alcoholic beverages from being brought on the course. • Course Closure Policy — The subcommittee agreed that it is the Pro Shop Manager's discretion to close the course. • Youth on the Course Policy — Children three and under should not be left unattended on a golf cart. • On Friday, Saturday, and Sundays during May through September between 8 a.m. —11 a.m., players must have a minimum group of three or four. If an individual or twosome come to play, they will be paired with another group during an available time. If a foursome calls in to reserve a tee time, they must provide the names of all players. • Change Policy— Mr. Halter asked to get the board's approval on refusing to make change for $100 bills. If someone pays with a $100 bill, that is acceptable, but no general change can be made. As of July 1, 2016, Mr. Halter would like no bills over $50 be accepted even for purchases. I Ms. Thompson brought to the board about an employee that has booked tournaments as a fundraiser, with no ties to a non-profit or an organization. The person was also giving away alcoholic drinks during the tournament. Ms. Thompson suggested the board think about a potential policy regarding tournaments. Mr. Halter is looking at bringing in a single elimination match play tournament for $20, and the winner will receive half the pot. Participants would have one week to play their CITY of CAPE GIRARDEAU PARKS 6 RECREATION DEPARTMENT S. Reports match. The tournament would be split between a 55 and over division, and a 64 and younger division. Mr. Halter suggested the revenue from the tournament be put towards the SEMO Cup fees. • Golf Course Pro Shop Update—Adam Halter, Golf Course Manager c Revenues were up by $6,500 from last March. year to date, the course is up $53,000. o Memberships sales were up by nine for the year. o The number of rounds played in March is up by 333 during the weekday and 165 during the weekend. The number of rounds played for the year is up by 1,640 during the weekdays and 719 during the weekends. o Mr. Ervin got Southeast Missouri Builder's Supply to be a hole sponsor for the four tournaments we host. • Golf Course Maintenance — Randy Lueder, Golf Course Supervisor o The greens were aerfied the first week of April. o A new retaining wall was constructed on hole 48. o Temporary fencing was put in at the bottom of hole 15 to attempt to stop people from going too fast down the hill. So far, the fencing has stayed in place. o The construction of the sand trap on hole 17 will start in lune. o Staff planted some beds around the Pro Shop area to stop people from cutting their cart across that area. o The board discussed looking at the pipe on hole 17 and hole 15 as a potential project to be addressed over the next year. o Randy is addressing a weathering issue on hole #1's cart path. He is bringing in dirt to fill the washed out spots and will be laying sod on these spots. • Department Projects/Briefs—Julio Thompson, Parks and Recreation Director o Friends of the Parks Day and The Great Cape Clean Up had a good turn out with 305 volunteers. Projects were completed in 12 different parks, and the downtown area. Almost 2,000 flowers and plants were planted during the event. • The Kiwanis Park projects are going really well. Staff is near completion of the shelter and the playground at shelter three. Staff will be starting on the new shelter construction by the Dog Park. The Kiwanis Club has donated funds to construct a bathroom at shelter four. o The City is working on installing a bridge over Sloan Creek to connect walking trails. o The Indoor Sports Complex construction is going well. The steel beams are being installed, and the construction is ahead of schedule. o The Summer Play Cape issue was distributed. CITY Ot CAPE GIRARDEAU PARKS & RECREATION DEPARTMENT 6. Other Business • Other items as needed o Mr. Hastings brought up the lack of handicap parking spaces near the Pro Shop. Mr. Davis will get an overview of the parking lot and staff will look at the available space for additional handicap spaces. • Next Meeting—May 26, 2016 Mark Ervin motioned to adjourn the meeting. Jim Hastings seconded. Meeting adjourned at 1:16 p.m. 7. Adjournment The Golf Course Advisory Board of the City of Cape Girardeau, Missouri may, as a part of the regular or special Golf Course Advisory Board meeting, hold a closed session to discuss legal action, causes of legal action oflitigation, leasing, purchasing or sale of real estate, hiring, firing, disciplining, promotion ofpersonnel or employee labor relations, or confidential or privileged communications with its attorneys. Specifically, the Golf Course Advisory Board will hold a closed session to discuss legal actions and litigation, confidential communications with legal counsel, property acquisition and personnel matters, pursuant to RSMo. Sections 610.021(2) and 610.021(3). CITY Of CAPE GIRARDEAU PARKS & RECREATION DEPARTMENT GOLF COURSE ADVISORY BOARD Keith sander, Chairman Mark Ervin, Vice Chairman D Sumb, 5eudon, ferry Grim, Board Member Eugene Farrar, Board Member 12 P.M. Brandon tamer, Board Member Seth Nudson, Board Member Jim Hosting, Board Member Collie Welker, Board Member Thursday, May 26, 2016 1. Welcome/Introductions — Keith Sander, Chairman Osage Centre Present: Adam Halter, Randy Lueder, Brock Davis, Gene Farrar, Mark Ervin, Keith Sander, JJ Schulz, Jerry Grim, Brandon Cooper, Callie Welker, Seth Hudson, Scott Williams, Tessa Bollinger Absent: Jim Hastings, Jordan Eastridge, Julia Thompson 2. Approval of Minutes —April 27, 2016 —JJ Schulz, Secretary 3. Old Business Mr. Sander motioned to approve minutes. Mr. Grim moved to approve the minutes. Mr. Schulz seconded. All approved. Mr. Halter is currently taking people for the new Pro Shop Match Play contest. The winner will receive a gift card to the Pro Shop. Mc Halter read over the Marketing & Promotions and Policies & Procedures recommended changes. Mr. Schulz moved to approve the changes. Mr. Sanders seconded. All approved. o Marketing & Promotions approved changes are as follows: • Happy Hour Golf: The Happy Hour Golf times overlap with league nights. Some players are paying the Happy Hour Golf rate and then heading into league play, and the course is potentially missing out on revenue. Mr. Halter hopes that cutting down on the Happy Hour times will encourage league players to purchase yearly memberships. If the board were to approve this change, it would go into effect at the beginning of the next calendar year. • Cart Pass Special: Mr. Ervin suggested the course bring back the Cart Pass Special of purchasing an annual can pass by the end of January to save $50.00. Ms. Thompson does not recall that being a formal promotion, and if the board agrees to continue this promotion it needs to be formalized. Group Discount: The subcommittee suggested offering for more than 20 participants, the cost of $25.00 for greens fees and a cart per person, CITY Ot CAPE GIRARDEAU PARKS & RECREATION DEPARTMENT and for less than 20 participants the cost would be $28.00. Ms. Thompson suggested just calling it a group rate discount regardless if it's a business or an organization. • Facebook Promotions: Facebook contests or boosted Facebook posts to gain attention on social media. • SEMO Student Promotions: Boosting promotions to Southeast students through the Student Recreation Center or direct marketing by flyers. Policies & Procedures approved changes are as follows: • The subcommittee proposed to state the policy at the course. No cut off shorts, no metal spikes, no vulgar or disrespectful clothing. Players will receive a warning on the cut offs, but no warning on spikes and vulgar or disrespectful clothing. • Food & Beverage Policy: "No outside food or beverage" signs need to be posted at the course as well as people bringing outside food into the golf course. The staff will focus on stopping alcoholic beverages from being brought on the course. Patrons that wish to use one of our 6 - pack coolers will be asked to leave a Driver's License until we get the cooler back • Course Closure Policy: The subcommittee agreed that it is the Pro Shop Manager's discretion to close the course, • Golf Cart Rental Policy: Keys will be handed out to golfers that have paid for the golf carts. On busy days that we have a starter, the starter will take down the cart numbers along with the golfers name in case there are any damages made to our golf carts. In order for someone to drive a golf cart, they must have a valid drivel's license. • youth Policy: Children three and under should not be left unattended on a golf cart. Kids that are able to play are allowed to play; we do not have a specific age requirement for this. Kids must be 13 or older to play the golf course unattended by a parent or guardian. If a kid from the ages of 13-15 is playing without adult supervision then the golf course manager or shift manager should be informed. A phone number should be left with the golf course manager or shift manager in case of an emergency • Foursome Policy: On Friday, Saturday, and Sundays during May through September between 8 a.m. — 11 a.m., players must have a minimum group of three or four. If an individual or twosome comes to play, they will be paired with another group during an available time. If a foursome calls in to reserve a tee time, they must provide the names of all players. Change Policy: Mr. Halter asked to get the board's approval on refusing to make change for $100 bills, If someone pays with a $100 bill, that is acceptable, but no general change can be made. CITY Of CAPE GIRARDEAU PARKS E. RECREATION DEPARTMENT • Tournament Policy: The Board should consider having a policy regarding tournament bookings. 4. New Business 5. Reports Mr. Halter is currently generating utilization reports to be able to distribute to the Board. Revenues and time slots will be divided up to compare busy times. This report will provide average rounds played per day, average revenue, green fees, cart fees, retail sales and, concession sales brought in per day. Golf Course Pro Shop update —Adam Halter, Golf Course Monoger o Revenues were up by $25,485 from last April. Year to date, the course is up $74,958. c Membership sales were up by 22 for the year. o The number of rounds played in April is up by 83 during the weekday and 266 during the weekend. The number of rounds played for the year is up by 1,635 during the weekdays and 985 during the weekends. o Mr. Halter renewed all of his sponsors for scorecards, and the scorecards have been ordered. • Golf Course Maintenance— Randy Lueder, Golf Course Supervisor o Maintenance crews are working on raising the cart path on hole 18. They are doing din work and will start pouring concrete in lune. The project will run into the new fiscal year. Staff is also working on irrigation on hole 16, and mulching behind the tee box on hole 3. A sand trap will also be put in on hole 17 in lune. • Department Projects/Briefs—Brock Davis, Parks Division Manager o The new playground and renovated shelter three at Kiwanis Park had a ribbon cutting ceremony on May 18. Staff is now working on shelter two & restroom construction at Kiwanis Park, o The ribbon cutting for the bridge near Sloan Creek trail area will be lune 4. o Staff will be having meetings to discuss the Washington Park improvements, and Arena Park improvements to shelters and playgrounds will be coming soon. o Mr. Williams discussed the Capaha field renovation. Staff will be removing the din and sod, the field will be Astroturf, and the wooden fence will be replaced. 6. Other Business • Other items as needed o Mr. Schulz reviewed the upcoming tournaments for the course. o Mr. Cooper asked what the golf course did when players call, book tee times and do not show up. Mr. Halter informed him the amount of people who did that was very minimal. Mr. Schulz suggested having people pay ahead of time. CITY Of CAPE GIRARDEAU PARKS & RECREATION DEPARTMENT o Mr. Schultz would like to bean administrator on the Jaycee Golf Course Facebook Page. • Next Meeting—lune 23, 2016 o Mr. Schulz motioned to adjourn the meeting. Mr. Cooper seconded. Meeting adjourned at 12:50 p.m. 7. Adjournment The Golf Course Advisory Board of the Uri, of Cape Girardeau, Missouri may, as apart of the regular or special Golf Course Advisory Board meeting, hold a closed session to discuss legal action, causes of legal action of litigation, leasing, purchasing or sale of real estate, hiring, firing, disciplining, promotion of personnel or employee lahor relations, or confidential or privileged communications will, its atmrneys. Speciflcakv, the Golf Course Advisory Boartl will hold a closed session to discuss legal actions and litigation, confidential communications with legal counsel, property acquisition antipersonnel matters, pursuant to RSMo. Sections 610.021(2) and 610.021(3). CITY Of CAPE GIRARDEAU PARKS & RECRLATiON DEPARTMENT GOLF COURSE ADVISORY BOARD Kelm sonde, Chat man Brandon cooper, Board Member Mark room Vice Chairman Seth Hudson, Board Member R Schuh, Secretary Jim Hall.,, Board Member Jerry Grim, Board Member cable weIXer, Board Member Eugene Farm, Board Member Thursday, June 23, 2016 12 P.M. Osage Centre 1. Welcome/Introductions— Keith Sander, Chairman • Present: Julia Thompson, Adam Halter, Randy Lueder, Brock Davis, JJ Schulz, Brandon Cooper, Callle Welker, Keith Sander, Mark Ervin, Jim Hastings, Scott Williams, Jerry Grim, Tessa Bollinger, Jordan Eastridge • Absent: Seth Hudson, Eugene Farrar 2. Approval of Minutes—May 26, 2016—JJ Schulz, Secretary • Jerry Grim moved to approve the minutes as posted. Mark Ervin seconded, All approved. 3. Old Business • None. 4. New Business • Meeting dates and times—Julia Thompson, Parks and Recreation Director o Ms. Thompson suggested to the Golf Board that meetings be reduced to six times a year to cut down on costs spent on food charges, or move meeting times to later in the afternoon and not provide lunch. The board has been instructed to think about the suggestion and then vote on during the July meeting. o Mr. Halter suggested having full board meetings meet every other month starting in February, and having subcommittees meet once a year during an off month. c Staff will submit a proposal to the board before the next meeting. 5. Reports • Golf Course Pro Shop Update—Adam Halter, Golf Course Monager o The course is up $5,600 from last May, and for the fiscal year revenue is up over $80,000 from last year. Rounds are up over 2,800 for the fiscal year, and memberships are up by 33 far the year. o The Jaycee 2 -Man Scramble is scheduled for June 25-26, SEMO Seniors is lune 29, July 9 is the Parks & Recreation Foundation's Glow Ball Tournament, and there is a golf outing scheduled for July 15. Golf classes start an July 7. • Golf Course Maintenance — Randy Lueder, Golf Course Supervisor CITY Of CAPE GIRARDEAU ?ARKS & RECREATION DEPARTMENT o Staff is trying to keep grass alive during the drought season by Icing hot areas of the greens to cool them off, as well as using carbon to bring back the grass. Staff is also trying to grow the roots as deep as possible. Daily moisture tests are being conducted dry spots can be identified. o Staff installed the rack area on the 16 tee. The flower beds on hole 15 get driven through often, so staff will be placing large rocks to serve as barriers. Hole 18 has 200 feet of concrete poured for the new cart path, and the path has about 300 more feet to go. Holes 8 & 16 both have new sod laid, and the sand trap on hole 17 construction will start in July. • Department Projects/Briefs—Julio Thompson, Parks and Recreation Director o Mr. Davis reported on Park projects. Kiwanis shelter 3 and playground ribbon cutting was last month and the area looks really nice. Shelter 2 at Kiwanis was torn down, and a new shelter will be constructed. Staff would like to asphalt the parking lot at the dog park. The large side of the dog park was shut down for a few days for staff to work on the area. There will be a restroom put In near shelter as well. o There was a ribbon cutting for the Sloan Creek Bridge near the Red Star area to extend the trail. n Ms. Thompson and Mr. Davis have been meeting with Bowen Engineering on a trail widening project from Arena Park to Osage Park. The trail will be widened from eight feet to 12 feet. o Ms. Thompson updated the board on the Indoor SportsPlex. Most of the flooring has been poured, and the roof has been Installed on the turf side. The project is estimated to finish in February with a grand opening in April - 6. Other Business • Other items as needed o If anyone wants to join the Jaycee 2 -Man, please contact Jl Schulz or direct people to contact him. • Next Meeting—July 28, 2016 7. Adjournment • Mark Ervin motioned to adjourn the meeting. Jerry Grim seconded. Meeting adjourned at 12:51 p.m. The Golf Course Adcistay Board of the City of Cape Girardeau, Missouri may, us a part of the regular or.vpecial Golf Course Advisory Board meeting hold a closed session to discuss legal action, causes rflegnl action eflhigaGmi, lensing, purchasing or sole of real estate, hiring, firing disciplining promotion of personnel or employee labor relations, or confidential or privileged eonrnnmicalions rvilh itsreturners. SpecificatIV, the Golf Course Advisory Board ivill bold a closed .session to discuss legal naimrs and litigation, confidential communications Ivith legal cmm7Nel, property ac0uisition and personnel nrntters, pursuant to RSMo. Sections 61tl021(2) anti 610.021(3). CITY of CAPE GIRARDEAU PARKS 6 RECREATION DEPARTMENT GOLF COURSE ADVISORY BOARD Keith Sander, Chairman Brandon Cooper, Board Member Mark Ervin, Vice Chairman Seth Hudson, Board Member Y Schub, Secretary Jim Hastings, Board Member Jerry Grim, Board Member Collie Welker, Board Member Eugene Farrar, Board Member Thursday, July 28, 2016 12 P.M. Osage Centre 1. Welcome/Introductions— Keith Sander, Chairman • Present: Julia Thompson, Adam Halter, Randy Lueder, Brock Davis, JJ Schulz, Brandon Cooper, Callie Welker, Keith Sander, Jim Hastings, Jerry Grim, Eugene Farrar, Ashley Freed, Stacey Welter • Absent: Scott Williams, Seth Hudson, Mark Ervin 2. Approval of Minutes—lune, 23, 2016-11 Schulz, Secretary • Jerry Grim moved to approve the minutes as posted. JJ Schulz seconded. All approved. 3. Old Business • Meeting dates and times—Julia Thompson, Parks and Recreation Director o Ms. Thompson suggested to the Golf Board that meetings be reduced to six times a year to cut down on costs spent on food charges or move meeting times to later in the afternoon and not provide lunch. o Mr. Halter proposed having full board meetings every other month starting in February. The project committee will meet in October, the Promotions and Marketing subcommittee will meet in January, and Policies and Procedures Committee will meet in March. o Jerry Grimm moved to approve new meeting schedule. Callie Welker seconded. All in favor none opposed. 4. New Business • Ms. Thompson encouraged that all of our tournaments abide by the no liquor policy at the golf course. The city does not want to incur the liability of people getting hurt on the course or leaving our facility intoxicated. It was agreed to discuss this topic at every pre- tournament meeting. • Mr. Schulz suggested we check into trimming the tree at tee box #17. There is a big oak leaning over the fair way causing balls to go into g10's fair way or players can't follow the ball which slows down play. The tree could possibly be rotted and may need cutting down. Ms. Thompson suggested making changes to the landing area instead of cutting down the tree if it is healthy. CITY Oj CAPE GIRARDEAU PARKS F. RECREATION DEPARTMENT 5. Reports • Golf Course Pro Shop Update —Adam Halter, Golf Course Manager o The Course is up by about $7,700 from last lune (about $13,000 was from an AR issue earlier in the spring) and for the fiscal year revenue is up aver $100,000 from last year. Rounds are up over 3,200 for the fiscal year. Memberships are up by 33 for the year; our senior membership has increased by 20 new members. We believe the increase is due to great grounds keeping, our new club house and great golfing weather. Golf Course Maintenance — Randy Lueder, Golf Course Supervisor o Construction at Tee Box 16 is complete. o Laid new sod in between the tee box and cart path at Tee Box 1118. After golfers had complained about getting mud on their shoes. o Staff is promoting Bermuda grass to grow back instead of planting new grass. • DepartmentProjects/Briefs —Julia Thompson, Parks and Recreation Director o Encourages everyone to take notes of other activities to promote other areas of our department. o Due to a boost in the economy the Parks & Recreation, Storm Water Tax has 3.9 million dollars above earlier projections. We have identified key projects to increase safety, accessibility, revenue enhancement and overall attractiveness. o The city is setting aside roughly half of these funds to help with storm water issues. We have requested roughly half of these funds for improvements to Cape Splash, Shawnee Park Sports Complex grounds, Osage Centre drainage and storm water issues. o New Cape Girardeau Sports Plex is moving along on schedule. We will be advertising for the new supervisor's position soon. A soft opening is scheduled for March with an April grand opening 6. Other Business • The annual JC's golf tournament was a success this year including roughly 66 teams. 7. Adjournment • Jerry Grim motioned to adjourn the meeting. J.J. Schulz seconded. Meeting adjourned at 12:51 p.m. The Golf Course Advisory Board of the City of Cape Girardeau, Missouri nmy, as a part of the regular or special Gulf Course Advisory Board meeting, hold a closed session to discuss legal action, causes of legal action of litigation, leasing, purchasing or sale of real estate, hiring, firing, disciplining, promotion of personnel or employee labor relations, or confidential or privileged communications with its attorneys. Specifically, the Golf Course Advisory Board will hold a closed session to discuss legal actions and litigation, confidential communications with legal counsel, property acquisition and personnel matters, pursuant to R .V1o. Sections 610.021(2) and 610.021(3). CITY Of CAPE GIRARDEAU PARKS G RECREATION DEPARTMENT GOLF COURSE ADVISORY BOARD Kelm sander, Chairman Mark Ervin, Vice Chairman JJSahuk Secretary /err, Grim, Board Member Eugene Farrar Board Member 12 P.M. Brandon Co.,,,, Board Member Seth Hudson, Board Member Jim Hastings, Board Member Collie Welker Board Member Thursday, August 25, 2016 Shawnee Park Centre 1. Welcome/Introductions— Keith Sander, Chairman is Present: Julia Thompson, Adam Halter, Scott Williams, Randy Lueder, Brock Davis, Eugene Farrar, Mark Ervin, Seth Hudson, Jerry Grim, Brandon Cooper, and Ashley Freed • Absent: Jim Hastings, Keith Sander, 11 Schulz and Callie Welker 2. Approval of Minutes—July 28,2016— Keith Sander, Chairman • Jerry Grim moved to approve the minutes as posted. Eugene Farrar seconded. All approved. 3. Old Business is Mr. Randy Lueder suggested trimming the oak tree on Tee Box #17 in lieu of cutting it down. He is concerned that trimming the tree to much may result in losing a healthy tree. Mr. Brandon Cooper suggested we move the Tee Box to resolve the issue of the tree hanging over the fairway. All parties agreed to trim the tree then revisit and reevaluate the quality of play at a later date. 4. New Business • Mr. Randy Lueder suggested replacing the damaged and weathered gate post at the main entrance. Ms. Julia Thompson is interested in updating the entrance and possibility relocating the maintenance shed as part of the PRS updates. • Mr. Brandon Cooper motioned clarifying the rules for Club Membership Tournament. To participate in the Club Championship you must hold a Golf Membership, Cart Membership or 20 Player Golf Pass, Mr. Cooper 2na, all in favor none opposed. • Mr. Scott Williams reported similar to our partnership with The First Tee Program Mr. Adam Halter has volunteered to be the Special Olympics Golf Coach for two area golfers who completed at Woods Fort Golf Course in Troy, MO. He will also be coaching them at the State Outdoor Games in Jefferson City in October. 5. Reports • Golf Course Pro Shop Update — Adam Halter, Golf Course Manager o The Course is up by about $9,900 from last July, a good start for the new fiscal year. Rounds are up by 800 for the new fiscal year. Memberships are up by 1 for the new fiscal year. CITY ot CAPE GIRARDEAU PARKS & RECREATION DEPARTMENT o Twelve consecutive months of exceeding expectations for monthly sales, weekday play down, weekend play is up, Play on Monday's has increased because other courses are closed. • Golf Course Maintenance — Randy Lueder, Golf Course Supervisor o Looking to spruce up entrance and replace weathered portions. • Department Projects/Briefs—Julia Thompson, Parks and Recreation Director o Ms. Julia Thompson has requested a list be compiled of improvements we would like to see at the Golf course that would add to the quality of play and Increase revenue. o Proposed a facility tour at our next meeting in October to get thought and feedback from our staff. o Mr. Davis's staff is working on updating Arena restroom, play areas & shelters. Boeing Engineering is finishing up the widening of the trail. 6. Other Business • Reminder no meetings will be held in September. Our next meeting is October 27, 2016. Along with our Projects & Improvement Committee. 7. Adjournment • Jerry Grim motioned to adjourn the meeting. J.J. Schulz seconded. Meeting adjourned at 12:61 p.m. The Golf Course Advisory Board ofthe City of Cape Girardeau, Missouri may, as a part of the regular or special Cole Course Advisory Board meeting, ho/d a closed session to discuss legal action, causes oflegal action of litigation, leasing, purchasing or sale of real estate, hiring, firing, disciplining, promotion of personnel or employee labor relations, or confidential ar privileged communications will; its attorneys. Specifically, the Golf Course Advisorr Board will hold n closed session to discuss legal action' and litigation, confidential communications with legal counsel, proper(p acquisition and personnel matters, pursuant to Ji Sections 610.0211 and 610.112/(3). CITY Of CAPE GIRARDEAU PARKS & RECREATION DEPARTMENT GOLF COURSE ADVISORY BOARD Projects & Improvements Subcommittee J", crim, cnoirman B,—d— Coop, Bou.e Memae. Mork Ervin, Board Member D Scbuly Board Member Monday, October 10, 1016 12:00 P.M. Jaycee Municipal Golf Course 1. Welcome/Introductions 2. Old Business • Discussion of completed projects 4, New Business • Discussion of projects to be brought to the full Board. o Remove and clean up benches around the golf course. Possibly remove some because it slows up play on the course. o Holeilli — Should we remove periscope or can we increase the effectiveness of this safety feature? 6. Other Business • Other items as needed o Itemized list of projects by each hole • Entrance: Replace the old gate with new gate, move the existing entrance back further to allow semi's more room to enter into the course, and tie in the new gate with the existing wooden property fence. • Hole l — No change • Hole 2 — We will need to continue to trim back the vegetation behind the tee box to allow sunlight on the tee. Trim tree by women's tee box. Removal of bench, it slows down play. We would need to raise elevation of fairway by 2 to 3 foot to help with irrigation. • Hole 3 —Raise the fairway to help with storm water runoff and add a bunker on the left side of the green. Cut down dead tree and burn on location to avoid tearing up the course. • Hole 4—No change • Hole 5— Kill out the vegetation by the tee box, repair deteriorating block wall and install staircase rock bed on hill side next to cart path to help hold small rocks & vegitation. Put large rocks next to the cart path to keep people from driving into grass. Select cut of trees to get sunlight on the tee box. CITY of CAPE GIRARDEAU PARKS 6 RECREATION DEPARTMENT • Hole 6—No change • Hole 7—No change • Hole 8—No change • Hole 9—No change • Hale 10—Add rock bed next to cart path where dead grass is. (from pavilion to water stand( • Hale 11—Replace block wall by periscope. • Hole 12—No change • Hole 13— Replace the new trees that have died. • Hole 14— Widen footbridge on the right of the green. • Hole 15—Plant trees by the restrooms to reduce the number of golf balls being hit towards the restrooms. • Hole 16—No change • Hole 17 —2 trees in decline in need of cutting down. • Hole 18—A few pines in decline behind maintenance shed. • General course improvements: • Add fountains in the ponds to keep the water moving. • Add a Jaycee's marker at the bathroom on 12, and add a concrete path to the bathroom. • Plant rock beds around each tee marker. • Put large rocks in beds to keep carts out. • 5 Year Plan _ Raise fairway rig for drainage and irrigation _ Change Grass on fairways tee boxes 11, 13, 14, 15, 17 & 18 _ New Pro Shop _ Drainage on tee box »3 _ Relocate maintenance shed Increase parking lot 7. Adjournment The Golf Course Advisory Board of lite City of Cape Girardeau, Missouri mar, as a part of the regular or special Golf Corse Advisory Board meeting, hold a closer/ session to discuss legal action, causes of legal action of litigation, leasing, purchasing or sale of real estate, hiring, firing, disciplining, promotion of personnel or employee labor relations, or confidential or privileged communications will, its altoruelu. Specl scally, lite GnifCoucse Advisors' Board will hold a closed sess'imt In discuss legal actions and litigation, confidential communications wi0r legal counsel, properry acquisition andpersonnel matters, pursuant to R.4Mn. .Veelioav 610.01 and 610.021(3). CITY at CAPE GIRARDEAU 1'lila_f+11111:7aaiaacla9adid aill aAaaad GOLF COURSE ADVISORY BOARD Keith Sonder, Chairman Brandon Com, Board Member Mark Cram, Vire Chairman Seth H.Bi Board Member a Scrub, secretary Jim Hastings, Board Member Jerry Grim, Board Member Collie Welker, Board Member irmeae rarroq Board Member Thursday, October 27t", 2016 12 P.M. JC Municipal Golf Course 1. Welcome/Introductions—Keith Sander, Chairman • Present: Julia Thompson, Adam Halter, Scott Williams, Randy Lueder, Brock Davis, Eugene Farrar, Jim Hastings, Keith Sander, A Schulz and Callie Welker, Mark Ervin, Jerry Grim, Brandon Cooper, and Ashley Freed • Absent: Seth Hudson 2. Approval of Minutes—August 25th,2016— Keith Sander, Chairman • Jerry Grim moved to approve the minutes as posted. Mark Ervin seconded. All approved. • Mark Ervin and Keith Sander have been reappointed to another 3 year term on the Golf Course Advisory Board. 3. Old Business • Everyone has agreed that trimming the trees on Tee Box H17 as suggested by Mr. Randy Lueder in lieu of cutting them down has Increased the quality of play in this area of the course. • Mr. Ray Jones from the Cape Girardeau Jaycee's made mention to the board he was upset that the Jaycee members were not allowed to play in the Club Championship and were given such short notice they weren't allowed to play. We agreed to revisit this topic at our next board meeting. 4. New Business • We have reviewed and updated our PRS project list. See attachment for more details. • Our annual facility tour opened up new projects and incite to improve the course quality and playablity. 5. Reports • Golf Course Pro Shop Update—Adam Halter, Golf Course Manager n The Course is down by about $5,100 from last September. Rounds are up by 105 for weekend play, weekday play down by 485. For the month of September we have a total of 9 new Club Memberships, which is equivalent to last year's membership numbers. CITY of CAPE GIRARDEAU PARKS F. RECREATION DEPARTMENT • Golf Course Mai nten a hen —Randy Lueder, Goll Course Supervisor o Mr. Randy Lueder brought before the board a portion of the front entrance gate was damaged reiterating the need to update the main entrance. c The Maintenance crew had a mower slide into the pond. Thankfully no one was injured but we will need to buy a new mower. • Department Projects/Briefs—Julia Thompson, Parks and Recreation Director o Ms. Julia Thompson will be scheduling tours of the new SportsPlex. 6. Other Business • Our next meeting is December 8", 2016. Please bring an ornament for our Christmas Luncheon gift exchange. 7. Adjournment • 1.J. Schulz motioned to adjourn the meeting. Mark Ervin seconded. Meeting adjourned at 1:00 p.m. The Golf Cmrrse Advisory Board of the City of Cape Girardeau, Missouri may, as apart of the regular or special Golf Course Advisory Board meeting, hold it dosed.sescion to discass legal action, anuses of legal action of litigation, leasing, purchasing or sale of real estate, hiring, firing, disciplining, promotion of personnel or employee labor relations, or confidential or privileged commanicatimns will# as attorneys Specifically, the GolfCouese Advisor• Board will hold a closed session to dA cuss legal actions mrd litigation, confidential comma nh atiorrs with legal counsel, property acquisition and personnel matters, pursuant to RSMo. Sections 61t). 011(2) and 610.1121(3). CITY Ut CAPE GIRARDEAU PARKS S RECREATION DEPARTMENT GOLF COURSE ADVISORY BOARD KeiM Sander, Choir— Brandon Cooper, Board Member Mark Ervin, Viae Chairman Seth Hudson, Board Member U Sahoh, Senetmy Jim Hostings, Board Member Jerry Grim, Board Member Collie Welke, Board Member Eugene Farm, Board Member Thursday, December 82b, 2016 12 P.M. Osage Centre 1. Welcome/Introductions— Keith Sander, Chairman • Present: Julia Thompson, Adam Halter, Scott Williams, Cassie Dennis, Randy Lueder, Brock Davis, Eugene Farrar, Jim Hastings, Keith Sander, Collie Welker, Jerry Grim, and Ashley Freed. • Absent: Seth Hudson, JJ Schulz, Mark Ervin and Brandon Cooper. 2. Approval of Minutes—October 27'", 2016—Keith Sander, Chairman • Jerry Grim moved to approve the minutes as posted. Mark Ervin seconded. All approved. 3. Reports • Golf Course Pro Shop Update—Adam Halter, Golf Course Manager o The Course is up by about $7,100 from last October. Rounds are up by 370 for weekend play, weekday play down by 269. For the month of October we are up a total of 3 new Club Memberships. o The Course is up by about $10,200 from last November. Rounds are up by 103 for weekend play, weekday plays are up by 338. For the month of November we up a total of 6 Club Memberships. o Annual passes are up 28%, cart fees are up 9.6%, concessions are up by 9.9%, alcohol sales are up by 18.7%, greens fees are up by 26%, retail sales are up by 27%, and tournament fees are up by 20% • Golf Course Maintenance — Randy Turner, Golf Course Supervisor o Mr. Randy Lueder brought before the board a portion of the front entrance gate was damaged reiterating the need to update the main entrance. o Due to a mower accident the course will need to purchase a new mower. • Department Projects/Briefs—Julia Thompson, Parks and Recreation Director o Ms. Julia Thompson invites everyone for a tour of the New SportsPlex. Advises the Parks Department is working on a trail widening project of the Osage Trail. She also informs the group Washington and Cape Rock Park are undergoing improvement plans. In 2018 is when we will vote on the next PRS tax that has funded several projects including new fields at Shawnee Sports Complex, Phase CITY of CAPE GIRARDEAU PARKS 6 RECREATION DEPARTMENT 2 of Cape Splash, the new Capaha Field project due for completion by the end of December. 4. Old Business • The group agreed to revisit the Club Membership Tournament guidelines when a Jaycee representative is present. • Mr. Hastings brought before the board a request from fellow golfers to have a holiday sale promotion of $50 off cart passes purchased by the end of January. Mr. Grim motioned to discuss this promotion at our next Marketing and Promotions Committee meeting. Ms. Welker seconded, all agreed none apposed. 5. New Business • Nothing to report 6. Other Business • Our next meeting is February 23ra, 2017. 7. Adjournment • Mr. Grimm motioned to adjourn the meeting. Mr. Hastings seconded. Meeting adjourned at 1:00 p.m. The Golf Course Advisory Boarrl ofthe City of Cape Girardeau, Missouri inav, as apart of the regular or.special Golf Course Advisory Boardmeeting, /told a closed session to discuss legal action, causes oflegal action of litigation, leasing, purchasing or.sale of real estate, hiring, firing, disciplining, promotion ofpersonnel or employee labor relations, or confidential or privileged communications with its aBorneJn'. Specifically, the Go7fCoume Advisory Board will hold a closed session to discues legal actions and litigation, confidential communications with legal counsel, properry acquisition and personnel matters, pucsuurt to R.SM x Sections 610.112/(2) and 6101