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HomeMy WebLinkAbout2014(DRAFT) CAPE GIRARDEAU PARRS AND RECREATION DEPARTMENT JAYCEE MUNICIPAL GOLF COURSE ADVISORY BOARD MEETING January 23, 2014 The Cape Girardeau Municipal Golf Course Advisory Board met at the Osage Centre on Thursday, January 23, 2014 at 12 noon. Present' Staff Present Chuck Heady, Board Member Julia Thompson, Parks & Recreation Director Eugene Farrar, Chairman Scott Williams, Recreation Division Manager Jerry Brey, Secretary Brock Davis, Parks Division Manager Jim Hastings, Jr., Board Member Brian Schlichting, Golf Course Manager Mark Ervin, Board Member Suzanne Carter, Recreation Coordinator Robbie Guard, Board Member Stacey Welter, Recreation Coordinator Jerry Grim, Vice -Chairman Jordan Seabaugh, Administrative Secretary Rick Fehr, Board Member Absent: Bob Pastrick, Board Member Guest: 1. WELCOME/INTRODUCTIONS Jordan Seabaugh was introduced as the Recording Secretary for the Golf Course Advisory Board 2. APPROVAL OF MINUTES Chuck Heady requested the approval of December 5, 2014 minutes. Jerry Brey made a motion, seconded by Chuck Heady to approve the minutes as mailed. Motion passed. 3. OLD BUSINESS A. PRS and Casino Projects Parks Division Manager Brock Davis reported that all outdoor fitness equipment is in, along with the trash cans and benches for the trail. The weather has not permitted construction or installation for these projects. Once weather permits, these projects, along with the new Capaha shelter with a concrete deck overlooking the pond and park, will be under construction. The tennis court parking lot pavement project is complete. The Dog Park has been successful, but users are reporting that people are not cleaning up as well as hoped. Canady Signs is creating signs to remind people to pick up waste. The Melvin Gateley Vision 2000 Garden is moving from City Hall to Murtaugh Park and will be located in front of the Red House Interpretive Center. Engraved bricks can be purchased and will be placed around the fountain in the garden. There are plenty of bricks still for sale. B. SEMO Cup Club Host Qualifications Ms. Julia Thompson spoke with lack Connell of the SEMO Cup. It is a formal group made up of golf pros around the area that discuss future locations of the Cup. The group has not shown a lot of support for the Cup to be played at the Jaycee Golf Course, Ms. Thompson extended an invitation for Jack Connell and the rest of the pros to come out and visit the course. A formal letter will be sent to this group inviting them to play the course and give them an opportunity to see what the course has to offer. If they come and play, then Jaycees should be considered. Mr. Eugene Farrar commented that we are going in the right direction. 4. NEW BUSINESS A. Golf Tee Sign Renewals Brian has been in contact with all previous tee marker sponsors and has also contacted new potential sponsors. 18 holes will be sold in sponsorships. Buffalo Wild Wings, Arena Golf and Arzen Enterprises have not renewed. GOLF COURSE ADVISORY BOARD DECEMBER 5, 2013 PAGE 2 B. Larry Dowdy Larry Dowdy complimented the crew on what a great course we have during a recent meeting. He brought up his concerns about golf course etiquette. It was agreed that marshals need to instruct new players on golf course etiquette by letting them know what is acceptable. He was satisfied at the conclusion of the meeting. C. Property The property adjacent to the west of the course has gone up for sale. City Manager Scott Meyer was originally not interested in purchasing the land, but staff is still discussing options including leasing the house for supplemental income or securing bonds. Both options would allow for land acquisition only. The land could not be used for golf course operations at this time due to the financial situation. Staff is ordering an appraisal of the property. 5. REPORTS A. Golf Course Pro Shop Update — Brian Schlichting Golf Course Manager Brian Schlichting reported that the golf course was closed for 18 days in December because of winter weather. Rounds were down by 230, or 50 percent, from last year at this time. This difference has been made up by selling memberships, 2013 rounds were down 811 for the year, but revenue was up by $24,000. B. Golf Course Maintenance—Randy Lueder Golf Course Supervisor Randy Lueder reported that two mowers are left for maintenance and cleanup. A tree on Hole 15 was cut down that was hanging over the course. Hole 13 needs several dead trees removed and limbs cleaned. OTHER BUSINESS Ms. Thompson asked for a volunteer for the Development Committee for projects. Jerry Brey, Jerry Grim and Rick Fehr are on the committee. Jerry Brey, Robert Pastrick and Mark Ervin are on the Promotions and Advertising Committee. Brian Schlichting will have a list of all committees available for the next meeting. The next scheduled meeting will be held on Thursday, February 27, 2014. Respectfully submitted, Jordan Seabaugh Retarding Secretary (DRAFT) CAPE GIRARDEAU PARKS AND RECREATION DEPARTMENT JAYCEE MUNICIPAL GOLF COURSE ADVISORY BOARD MEETING February 27, 2014 The Cape Girardeau Municipal Golf Course Advisory Board met at the Osage Centre on Thursday, February 27, 2014 at 12 noon. Present: Chuck Heady, Board Member Eugene Farrar, Chairman Jerry Brey, Secretary Jim Hastings, Jr., Board Member Mark Ervin, Board Member Robbie Guard, Board Member Jerry Grim, Vice -Chairman Rick Fehr, Board Member Staff Present Scott Williams, Recreation Division Manager Brian Schlichting, Golf Course Manager Stacey Welter, Administrative Coordinator Jordan Seabaugh, Administrative Secretary Absent: Bob Pastrick, Board Member; Julia Thompson, Guest: Parks & Recreation Director; Brock Davis, Parks Division Manager; Suzanne Carter, Recreation Coordinator 1. WELCOME/INTRODUCTIONS 2. APPROVAL OF MINUTES Eugene Farrar requested the approval of the January23, 2014 minutes. Robbie Guard made the motion, seconded by Jerry Brey to approve the minutes as mailed. Motion passed. 3. OLD BUSINESS A. Golf Tee Renewal Signs Brian Schlichting reported River Eagle will be purchasing the Hole Number 12 marker. Saint Francis Medical Center will purchase the remaining two available markers. A company out of Florida won the bid for the markers. This company is significantly less expensive than local companies. Their bid was approximately $550.00 for each marker, including shipping. B. PRS and Casino Projects Scott Williams reported that the new trail way finding signs have been completed and picked up from our vendor and will be installed when weather permits. The new outdoor fitness equipment will also be going up when the weather permits. The Capaha shelter is third on the list of projects for Parks staff. Jerry Brey asked if the Capaha master plan had been completed. Scott Williams reported that Phase I of the plan has been approved and work will begin when weather permits. C. Land Acquisition adjacent to GolfCourse Scott Williams reported that the owner sold a portion of the available land, and the City and Department are not in the position for any land acquisition at this time. Moving forward, the Department will be looking at ways to set aside funding to have available for land when it becomes available again. 4. NEW BUSINESS A. Discuss the need for an updated short/long range plan for the golf course 1. Board to consider over the next month the strengths and challenges of the current course and facilities. Scott Williams reported that the City Manager wants the board and staff to put down their ideas for a master plan to focus on the direction that the Golf Course wants to go. When the PRS tax goes for renewal, the Department will have a plan in place to present for the campaign. 2. Bring thoughts to the March meeting for discussion. Scott Williams asked that members come back to the March meeting with their own ideas for a master plan from the perspective of a player and a board member. B. Promotions and Marketing Subcommittee report GOLF COURSE ADVISORY BOARD FEBRUARY 27, 2013 PAGE 1. Brian Schlichting reported on the promotions the Golf Course has done in the past. Two years ago the Golf Course started doing Happy Hour Golf with tee time discounts. College student discounts and Twilight rates are offered to push people towards playing during non -peak times. Last year the board decided to do a military discount with the same guidelines as the college student discount. The Golf Course will continue to do these promotions for non -peak times. Schlichting reported on new promotions and marketing that were discussed during the subcommittee. a. A new promotion called "Save More with Four' would promote 25 percent off greens fees for every player in a foursome. b. "Swing into Spring" would be an event to welcome players back into golf season. A two dollar discount of greens fees on a set Saturday and Sunday would be offered, as well as a retail discount for concessions and other products. Facebook photo contests and hole contests could also be offered. Robbie Guard made a motion for Brian to move ahead with "Swing into Spring" pending Julia Thompson's approval. Jerry Grim seconded. Motion was approved. c. "Tee Time Prizes" was another promotion discussed. For every round played during set, non -peak times, the player's name is entered into a drawing for a free round during a non -peak time. Facebook contests to win round during this time could also be used. d. The subcommittee also discussed marketing. Brian Schlichting reported that Facebook gives an opportunity to advertise events and uses geotargeting to reach specific areas. Google Ad Words is a pay -per -click marketing option and can advertise scheduling tee times through the website. Brian Schlichting would also like to run newspaper ads for tournaments. Call-in prizes through River Radio could be a radio marketing option. Shared billboard space with local businesses that the Department has relationships with could be an additional option. The Jaycees agreed to pay for the Golf Course tee time app for another year. REPORTS A. Pro Shop update 1. Brian Schlichting reported that January was closed 19 out of 31 days. Last January the course was closed for a total of 18 days. January revenue is up $800 from last year, and 33 memberships were sold this January. January weekday rounds were down four rounds, but were up 15 rounds during the weekend. The Golf Course has been closed a total of 18 days in February. a. Updated committee list. Brian Schlichting handed out the committee lists. Jerry Brey, Mark Ervin and Robert Pastrick are the Promotions/Marketing committee. Robert Guard, Robert Pastrick and Jim Hastings are the Policies & Procedures committee. Jerry Frey, Jerry Grim and Rick Fehr are the Projects & Improvements committee. B. Golf Course Maintenance 1. Golf Course Project Update. Randy Leuder reported that all the mowers are serviced and ready to operate. On hole number 15 the tree is gone and the hole is cleaned up. That area will be seeded and strawed will be laid down. Staff will start trimming trees when the weather breaks. The staff will also be trimming underbrush from hole two and hole five tee boxes. C. Department Briefs 1. The Board was given the monthly staff briefs and updated on Department events and leagues. D. Melvin Gateley Garden 1. The Board was given the Melvin Gateley Garden flyer and registration information. E. Friends of the Park Day 1. The Board was given the flyer for Friends of the Parks Day. Robbie Guard said the Jaycees will be helping with the event. GOLF COURSE ADVISORY BOARD FEBRUARY 27, 2013 PAGE 2 6. OTHER BUSINESS 7.ADJOURNMENT Jim Hastings moved to adjourn. Jerry Grim seconded. Meeting adjourned at 12:52 p.m. The next scheduled meeting will be held on Thursday, March 27, 2014. Respectfully submitted, Jordan Seabaugh Recording Secretary (DKAPT) CAPE GIRARDEAU PARKS AND RECREATION DEPARTMENT JAYCEE MUNICIPAL GOLF COURSE ADVISORY BOARD MEETING March 27, 2014 The Cape Girardeau Municipal Golf Course Advisory Board met at the Osage Centre on Thursday, March 27, 2014 at 12 noon. Present: Chuck Heady, Board Member Eugene Farrar, Chairman Jerry Bray, Secretary Jim Hastings, Jr., Board Member Mark Ervin, Board Member Robbie Guard, Board Member Jerry Grim, Vice -Chairman Rick Fehr, Board Member Bob Pastrick, Board Member Absent. Julia Thompson 1. WELCOME/INTRODUCTIONS 2. APPROVAL OF MINUTES Staff Present Scott Williams, Recreation Division Manager Brock Davis, Parks Division Manager Randy Lueder, Golf Course Supervisor Brian Schlichting, Golf Course Manager Suzanne Carter, Recreation Coordinator Jordan Seabaugh, Administrative Secretary Guest: None Eugene Farrar requested the approval of the February 27, 2014 minutes. Robert Pastrick made the motion, seconded by Robbie Guard to approve the minutes as mailed. Motion passed. 3. 0LD BUSINESS A. PRS and Casino Projects Parks Division Manager Brock Davis reported that Parks crews have started dirt work on the new shelter for Capaha Park, and will begin on the playground addition soon. The new shelter should be in the first of April. Bricks are still available for purchase for the Vision 2000 Garden, The Vision 2000 Garden project and the Red House project will start next week. The new trail and fitness equipment projects will be starting as soon as the weather stabilizes. Marketing, Promotions & Fees 1. Brian Schlichting reviewed the Full Tee Time Discount "Save More with Four" promotion. Rick Fehr made a motion to approve, seconded by Robert Pastrick. All in favor. Motion passed. 2. The "Swing into Spring" promotional event stands as approved. 3. The "Tee Time Prizes— Win a Foursome" promotion was reviewed by Brian. Jerry Grim made a motion to approve, seconded by Jim Hastings. All in favor. Motion passed. 4. The board discussed potential fee increases for the Golf Course. Brian suggested a $2.00 increase on peak time greens fees, and the same percentage increase for memberships. The board discussed when this increase would have to be approved and submitted for the 2014-2015 Budget so it could go into effect on January 1, 2015. The increase would need to be approved and submitted for the budget by the April 25 City Council retreat. The last fee increase was in 2010. The board discussed pros and cons to this fee increase. Jim Hastings motioned to pass as suggested, Jerry Grim seconded. All in favor. Motion passed. Short/long range plans for Golf Course 1. Scott Williams relayed to the board that short or long term plan options should include greens, tees, cart paths, maintenance issues, pro shop location and amenities, parking and lighting. The board listed their suggestions and agreed to go into more detail during the April meeting. 2. Robbie Guard suggested an addition to the pro shop for tournament space (banquet/lobby), and purchasing the land adjacent to the course for a driving range or maintenance facilities. 3. Rick Fehr suggested creating more of a dining experience in the Pro Shop, like a place to have a sit down meal that overlooks Hole 3. 4. Jerry Grim suggested building a new pro shop with a kitchen or snack bar to offer a more diverse menu. He also suggested increased training for marshals. GOLF COURSE ADVISORY BOARD MARCH 27, 2013 PAGE 2 5, Jim Hastings suggested additional equipment/apparel space, as well as providing an additional starter. He would also like to see an increased marketing plan In addition to the current plan. 6. Robert Patrick suggested getting a faster Point of Sale computer system, or having more computer stations and staff for checking out customers. 7. Jerry Busy suggested land acquisition, as well as extending the greens on Hole 13 and the tee on Hale 14, 8. Mark Ervin suggested building a driving range up on the hill by the current parking lot. 4. NEW BUSINESS S. REPORTS A. Pro Shop update 1. Brian Schlichting handed out golf round and membership revenues for February 2014. B. Golf Course Maintenance 1. Golf Course Project Update. Projects from development committee will be spoken about during the next meeting. Randy Lueder reported that the tree on Hole 13 has been removed. C. Department Briefs 1. Staff briefs were distributed to Board members. 6. OTHER BUSINESS A. Next Meeting — April 24, 2014. 1. The Board discussed moving the April meeting to Thursday, April 17, 2014. Jordan Seabaugh will make sure the date works with board members and staff. 7. ADJOURNMENT Jerry Grim moved to adjourn. Jerry Brey seconded. Meeting adjourned at 1:04 p.m. The next scheduled meeting will be tentatively held on April 17, 2014. Respectfully submitted, Jordan Seabaugh Recording Secretary CAPE GIRARDEAU PARRS AND RECREATION DEPARTMENT JAYCEE MUNICIPAL GOLF COURSE ADVISORY BOARD MEETING April 17, 2014 The Cape Girardeau Municipal Golf Course Advisory Board met at the Osage Centre on Thursday, March 27, 2014 at 12 noon. Present: Chuck Heady, Board Member Eugene Farrar, Chairman Jim Hastings, Jr., Board Member Bob Pastrick, Board Member Rick Fehr, Board Member Robbie Guard, Board Member Jerry Grim, Vice Chairman Absent. Jerry Bray and Mark Ervin 1. WELCOME/INTRODUCTIONS 2. APPROVAL OF MINUTES Staff Present Julia Thompson, Parks & Recreation Director Scott Williams, Recreation Division Manager Brock Davis, Parks Division Manager Randy Lueder, Golf Course Supervisor Brian Schlichting, Golf Course Manager Suzanne Carter, Recreation Coordinator Jordan Seabaugh, Administrative Secretary Guest None Eugene Farrar requested the approval of the March 27, 2014 meeting minutes. Charles Heady motioned. Jerry Grim seconded to approve the minutes as mailed. Motion passed. 3. OLD BUSINESS PRS and Casino Projects a. Parks Division Manager Brock Davis reported that the dirt work for the new shelter at Capaha Park is done. Shelter installation will begin in the beginning of May. We will also be eliminating some of the overhead wiring in Capaha Park. The Red House Interpretive Center improvements and the Melvin Gateley Vision 2000 Garden projects are underway. Bricks are still for sale for the Vision 2000 Garden. The new outdoor fitness equipment is going in at East Rodney along the LaCroix Trail. Christine, our Fitness and Wellness Coordinator, will start doing classes on the equipment once it gets installed. Friends of the Parks Day is next Saturday, and the Jaycees will be out at the Golf Course for that event. Short/long range plans for Golf Course a. Scott Williams recapped from the previous meeting. All board members reported their ideas for plans. All ideas mentioned are reflected in the March meeting minutes. b. Randy Lueder discussed maintenance issues that need to be addressed in short/long term plans. The two main issues from a maintenance standpoint are parking and maintenance building space. i. Currently, there is no lighting in the parking lot area. This causes issues when closing and putting carts away. Additionally, there aren't enough parking spaces to accommodate parking for tournaments and events. Right now there are approximately 100 parking spaces, and in the future 150 and 200 spaces would be needed. ii. There is currently not enough building space to accommodate maintenance equipment and supplies. If a land requisition is possible in the future, a new maintenance area could be constructed on that land; but if not, then a space on the current land needs to be freed for a maintenance area. Right now, there could be enough room between holes 5 and 6 if an area is cleared to build a new shop to hold equipment, and a shed to hold fertilizer and other supplies. If we could create enough space to hold fertilizer, we could purchase in bulk and save money. There would also need to be proper heating and A/C in a new shop. C. Hole recommendations a. On Hole Number 2, no steps are needed at the tee box. b. Recommendation for Hole Number 3 is to move the tee markers back to save turf and give more tee placements. c. No steps are needed on Hole Number 5. Steps could create a liability. d. For Hole Number 8, no steps are needed at the tee box. GOLF COURSE ADVISORY BOARD MARCH 27, 2013 PAGE e. No steps are needed at the tee box of Hale Number 11. The Improvement Committee would like to push the vegetation back by the fairway but leave the trees. Randy Lueder suggested filling in the holes with but to even the area out and put fountain grass where the brush was to make the hale more difficult. E Randy Lueder suggested putting a ramp in the lower tee box on Hole Number 13, but not putting steps to the tee box. Gene Farrar suggested putting a slope on the backside of the tee box. g. Putting a ramp cart path down the backside of Hole Number 15 was suggested. Randy Lueder reported that the cost would be between $1,700 and $1,800 to pour the 200 needed feet of concrete for the extended cart path. This project could start in June and the concrete could be poured in July. h. Randy Lueder suggested putting the ladies tee box on top of the levee. Because the pond would have to be drained, this would be a winter project. I . The recommendation for Hole Number 18 is to either blend and make less of a steep slope, or put in steps. This would have to wait until the fall, and seeding and laying straw would be a better option, as laying sod is expensive. j. Randy Lueder reported that his staff will be cleaning up the upper tee box on Hole Number 2 to take some of the vegetation out. Extending the white tees on Hole Number 3 back 50-60 feet is another project. k. Gene Farrar suggested improving the drainage in the Hole Number 3 fairway by the pond. Randy Lueder said a sump pump could be put in to alleviate some of the water. 4. NEW BUSINESS a. None. S. REPORTS A. Pro Shop update 1. Brian Schlichting reported that March was a good month. Revenues were up over $11,000 in March to put us up $6,000 for the year. Rounds were up over 220 rounds in March to put us down 32 rounds for the year. Swing into Spring and the SEMO Seniors tournament (May 15) are upcoming events. The course will also be hosting a June 19 Gateway Junior Series tournament. B. Golf Course Maintenance 1. Golf Course Project Update. The tree on Hale Number 13 has been removed. Stumps have been removed all over the course. Staff will start the aeration of the front nine greens on Tuesday, and the back nine on Wednesday. C. Department Briefs 1. Staff briefs were distributed to Board members. Scott Williams reported that the submission for the fee increases were submitted to the Finance Department last week. 6. OTHER BUSINESS A. Next Meeting— May 22, 2014 1. Robbie Guard motioned for the May meeting to be from 11:00 a.m. — 1:00 p.m. on Thursday, May 22, 2014 at the Golf Course. 7. ADJOURNMENT Robbie Guard moved to adjourn. lames Hastings seconded. Meeting adjourned at 1:11 p.m. The next scheduled meeting will be May 22, 2014 at 11:00 a.m. at the Golf Course. Respectfully submitted, Jordan Seabaugh Recording Secretary CAPE GIRARDEAU PARKS AND RECREATION DEPARTMENT JAYCEE MUNICIPAL GOLF COURSE ADVISORY BOARD MEETING May 22, 2014 The Cape Girardeau Municipal Golf Course Advisory Board met at the Cape Jaycee Golf Course on Thursday, May 22, 2014 at 11 a.m. Present. Chuck Heady, Board Member Eugene Farrar, Chairman Jim Hastings, Jr., Board Member Bob Pastrick, Board Member Rick Fehr, Board Member Mark Ervin, Board Member Jerry Grim, Vice Chairman Jerry Bray, Secretary Absent Robbie Guard 1. WELCOME/INTRODUCTIONS 2. APPROVAL OF MINUTES Staff Present Julia Thompson, Parks & Recreation Director Scott Williams, Recreation Division Manager Brock Davis, Parks Division Manager Randy Leader, Golf Course Supervisor Brian Schlichting, Golf Course Manager Suzanne Carter, Recreation Coordinator Jordan Seabsugh, Administrative Secretary Guest Fred Lynch Chuck Heady requested the approval of the April 17, 2014 meeting minutes. Jerry Brey motioned. Robert Pastrick seconded to approve the minutes as mailed. Motion passed. 3. OLD BUSINESS A. PRS and Casino Projects a, Parks & Recreation Director Julia Thompson reported on Department projects. Thompson reported that Department projects were discussed at the City Council retreat and the Southeast Missourian was present. There will be a report in the Missourian newspaper. The SEMO restroom project was finished this month. Staff is working on the Melvin Gateley Vision 2000 Garden at the Red House. Bricks are still available for purchase for the garden. Staff also finished the enclosure on the Red House Interpretive Center's back porch. The Fit Zone equipment was mapped out today and installation will begin shortly. The bids for the new playground at Capaha Park have been received. The bid will be awarded next week. The Department has been working with a local labor union to install the new shelter at Capaha, The union is attempting to gain some positive publicity; and therefore, has volunteered to install the shelter free of charge. Trailhead projects are also underway. Parks Division Manager Brock Davis also informed the Board that Fort D re-enactments will lake place at Fort D over the Memorial Weekend holiday. B. Short/long range plans for Golf Course a. Will be discussed during golf course tour. NEW BUSINESS a. Golf Course Tour i. Randy Lueder discussed the project for hole 3. The white tee box will be moved back and placed higher off the ground. The new tee box will be approximately 167 feet from the center of the greens, ii, The Board looked at the new sod being installed on Hole 5. in. The Board looked at the area that will be re sodded on hole 11. There is an area in the fairway that is reusable and will be placed on hole 12. The fairway on hole 11 will use 8,500 yards of new sod. In the fall, staff is looking to cut the underbrush back approximately 25 feet and then filling in to make It a playable area. The large pecan tree will stay on the hole. If the hole is deemed easier, then a sand trap could be installed. Iv. Hole 15 will have a large portion re -sodded. Julia Thompson and Randy Lueder both commented that the re sodding project will take at least two years to get back to the quality before. v. Hole 16 will have 6,000 yards of sod replaced. GOLF COURSE ADVISORY BOARD MAY 22, 2013 PAGE 2 On hole 17, everything that was cut down to the tee and fairway height was lost. vii. The new sod on hole 9 was laid yesterday. REPORTS A. Pro Shop update 1. Brian Sch9chting reported that the cou rse was closed the last three days in April due to rain. That put April down $4000 in revenue compared to last April. Memberships purchased increased by five. Schlichting also reported that the SE MO Seniors Tournament had 230 golfers, and the participants were able to have their carts on the fairway despite the rain. B. Golf Course Maintenance 1. Golf Course Project Update. Brock Davis reported that the Bermuda turf has died out in many of the fairways on the course. Staff is using Zoysia turf to replace the dead Bermuda. Several courses In the area reported that their Bermuda turfhad died also, as the winter was harsh with many storms of freezing rain and snow. The Almanac is predicting next winter to be the same, so Zoysia turf will be used in many areas because it survived the winter weather. Davis reported that Randy Lueder's foresight on diagnosing the problem and ordering the Zoysia when he did saved a lot of money and time. Golf Course Maintenance Supervisor Randy Tender reported that some of the higher areas of Bermuda and areas that were over seeded survived, but none of the rest of the Bermuda did. The freezing rain in January was what dried the Bermuda out. The City is putting up $44,000 from emergency funds to replace 27,000 yards of sad. The City paying for this is phenomenal. Staff will be replacing sod on 20 tee boxes and five fairways. The plan Is to shut down areas of the course when the sod is being laid, then immediately opening up the hole to play. The area In which the sod was laid will be closed to carts until the sod has been mowed several times. Julia Thompson said emergency City funds were used to purchase the replacement sod, and gave kudos to Randy Larder and his staff for a quick diagnosis. C. Department Briefs 1. Staff briefs were distributed to Board members. 6. OTHER BUSINESS A. Next Meeting — lune 26, 2014 at 1 p.m. at the Osage Centre. 7. ADJOURNMENT Chuck Heady moved to adjourn. James Hastings seconded. Meeting adjourned at 12.40 p.m. Respectfully submitted, Jordan Scabaugh Recording Secretary CAPE GIRARDEAU PARKS AND RECREATION DEPARTMENT JAYCEE MUNICIPAL GOLF COURSE ADVISORY BOARD MEETING June 26, 2014 The Cape Girardeau Municipal Golf Course Advisory Board met at the Osage Centre on Thursday, June 26, 2014 at Noon. Present: Chuck Heady, Board Member Eugene Farrar, Chairman Jim Hastings, Jr., Board Member Bob Pastrick, Board Member Rick Fehr, Board Member Mark Ervin, Board Member Jerry Grim, Vice Chairman Jerry Brey, Secretary Robbie Guard, Board Members Absent: None 1. WELCOME/INTRODUCTIONS 2. APPROVAL OF MINUTES Staff Present Julia Thompson, Parks & Recreation Director Scott Williams, Recreation Division Manager Brock Davis, Parks Division Manager Randy Loader, Golf Course Supervisor Brian Schlichting, Golf Course Manager Suzanne Carter, Recreation Coordinator Jordan Seabaugh, Administrative Secretary Guest: None Approval of May Minutes. Eugene Farrar requested the approval of the May 22, 2014 meeting. Jerry Brey moved. Robert Patrick seconded. Motion approved. 3. OLD BUSINESS A. PRS and Casino Projects a. Parks & Recreation Parks Division Manager, Brock Davis reported that the new Fit Zone is being installed by the tennis courts off of East Rodney. The equipment is hydraulics, so will fit the needs of many people. The Cabana Park shelter is in, and we will start installation soon. A local craftsman union will be doing the majority of the installation for the shelter, so that will free our staff for other projects. We've chosen Cunningham and Associates for the playground structure and we've picked out the playground to be installed. Once we get the details worked out, we'll get it ordered and it will take about four weeks to come. We will then start the installation process. Parks & Recreation Director Julia Thompson reported that the Department received approval for a speed slide for Cape Splash, and we are hoping to get it installed by opening of the 2015 season. Staff has also been working with a consulting team for a feasibility study. We're looking at several sport facility options and a hotel/convention center. We'll make a recommendation to the City Council in the fall. B. Short/long range plans for Golf Course a. During the last meeting we talked discussed our goals for the course and discussed the turf issues during a coursetour. Forthe next meeting, Brian and Randy will prepare a list of proposed projects. 4. NEW BUSINESS A. None. REPORTS A. Pro Shop update a. Brian Schlichting reported Pro Shop revenues. In May, the course was down $11,000 in revenue and $9,000 year to date. For rounds, the course was down 121 in May and 23 for the year. Membership sales were the same as last year. The course had a really strong first six months of the fiscal year, so revenue predictions will be exceeded for the fiscal year. b. The Nightfall Globall will be on July 12 and would like to have board members participate. The tournament will start an hour earlier this year at 4:30 p.m. There are also a few hole sponsorship still available. B. Golf Course Maintenance a. Randy Loader reported for golf maintenance. Staff is still re sodding. All the tees are finished and mowed, and everything will be getting a top dressing. Hole 10 has crab grass, so staff has sprayed that tee box twice. The approach on hole 14 has been reworked, and the hole is actually more difficult now. Staff has also been able to redo some of the areas that we hadn't planned on re sodding because of extra sod since some of the sod could be stretched out. We have about 5,700 left to put down. C. Department Briefs a. Staff briefs were distributed to Board members. Scott Williams reported that July is national Parks & Recreation month. We'll have the 27th annual Cali Classic 5K, Special Olympics softball tournament, July 4th on the River, and many other special events in the month of July. We'll have a Parks & Recreation Foundation membership drive starting in the fall. b. Julia Thompson reported that staff has been working on moving the fireworks show back to the river. It's been a logistical challenge. The Common Pleas Courthouse will host the Spirit of America award, and the fireworks start at 9:15. Obviously, downtown will be congested, so try walking or don't expect to get anywhere quickly. 6. OTHER BUSINESS A. Next Meeting — July 24, 2014 at Noon at the Osage Centre. 7. ADJOURNMENT Robbie Guard moved to adjourn. Jerry Brey seconded. Meeting adjourned at 12:45 p.m. Respectfully submitted, Jordan Seabaugh Recording Secretary CAPE GI RARDEAU PARKS AND RECREATION DEPARTMENT JAYCEE MUNICIPAL GOLF COURSE ADVISORY BOARD MEETING August 28, 2014 The Cape Girardeau Municipal Golf Course Advisory Board met at the Osage Centre on Thursday, lune 26, 2014 at Noon. Present: Chuck Heady, Board Member Eugene Farrar, Chairman Jim Hastings, Jr„ Board Member Bob Pastrick, Board Member Rick Fehr, Board Member Mark Ervin, Board Member Jerry Grim, Vice -Chairman Jerry Brey, Secretary Robbie Guard, Board Members Absent. None Staff Present Julia Thompson, Parks & Recreation Director Scott Williams, Recreation Division Manager Brock Davis, Parks Division Manager Randy Lueder, Golf Course Supervisor Brian Schlichting, Golf Course Manager C h lee Tu b bs, Recreation Coordinator Jordan Seabaugh, Administrative Secretary Guest: None 1. WELCOME/INTRODUCTIONS A. Chloe Tubbswas introducedasthe newrecreation coordinator for the City of Cape Girardeau Herduties includeyouth soccer league, high school volleyball league, girls'softball, Osage concessions, special events & golf course assistance. 2. APPROVAL OF MINUTES A. Approval of June 26 minutes. Jim Hastings moved. Robert Pastrick seconded. Motion passed. 3. OLD BUSINESS A. PRS and Casino Projects a. Parks & Recreation Director Julia Thompson discussed the opening of the new FitZone. FitZone has nine outdoor fitness equipment stations on the Cape LaCroix Trail. Christine, our Fitness & Wellness Coordinator, will be at the FitZone at 10 a.m. on Mondays for equipment orientation. b. Parks Division Manager Brock Davis added that the FitZone has gotten more use than expected. He gets weekly calls about positive feedback and wanting more stations put in along the trail. The project was funded through casino money. Davis discussed other projects, including brick laying at the Red House for the Melvin Gateley Garden. Staff has 4,000 bricks to lay. The Department is working with a local Craftsman Union on putting in the Capaha Park shelter. As of now, concrete has been laid, and hopefully the structure will start going up next week. The new Capaha Park playground equipment has been ordered, and staff has done the dirt and drainage work on the playground area. Right now, staff is trying to get the park ready for the fair, as they take over on Saturday. B. Short/long range plans for Golf Course a. The Projects & Improvements subcommittee met on specific projects to the golf course. Id. Jerry Brey discussed the subcommittee meeting, and suggested the subcommittee prioritizes projects, and determines the larger projects that need additional funding. c, Golf Course Supervisor Randy Lueder said he is working on dates and costs for the current project list Some of these projects can be included in the operating budget, but the larger projects require research on pricing. d. Recreation Division Manager Scott Williams added that a prioritized list of projects that would require PRS funding will need to be created in order to include the golf course in the overall PRS project list. e. Parks & Recreation Director Julia Thompson added that if there are smaller, in house projects, Randy Lueder and staff can add those into their off season work schedule. f. Golf Course Manager Brian Schlichting said that he and Randy Lueder will meet with the subcommittee and compare project lists. The subcommittee and staff will bring a specific plan to the board. 4. NEW BUSINESS A. None. S. REPORTS A. Pro Shop update a. Brian Schlichting reported Pro Shop revenues. In June, the course was down almost 700 rounds and $22,000 in revenue from last year. The course had poor weekends and league nights due to weather. For the fiscal year to date, the course ended up $7,000 more in revenue than the 2012-2013 fiscal year. The course was up in total rounds by 24 for the fiscal year, as well as 10 memberships. This July was a good month, and the course was only down $4,000 in revenue and 175 rounds from last year. b. The Autumn Open is coming up September 6, presented by Academy Sports + Outdoors. There are 16 teams signed up already. Brian was able to market through Facebook, and target golfers. He already has two teams signed up because of Facebook advertisements. The Senior 2 -Man is coming up Sept. 25. It is a Foundation event, and we're looking for sponsors. B. Golf Course Maintenance a. Golf Course Supervisor Randy Lueder reported that the sodding project is complete. Staff has been working on the hole 15 tee box turn around. The concrete work is done, and staffjust needs to finish reseeding. Staff is also working on making hole 10 wider to get a mower through the area. b. Randy also reported that they lost one of their full time staff members, so they are down to four full-time staff. They are going to keep the four full time staff members and see if a new full time hire is necessary next spring. Trey, one of our full-time employees, is taking over on the administration side and is taking classes in golf course maintenance. I think he would be a good replacement for me if I was to leave. C. Department Briefs a. Staff briefs were distributed to Board members. Recreation Division Manager Scott Williams discussed upcoming events, including youth soccer league that starts Saturday, September 6, the 25th Annual Coors Light/Trail of Tears Triathlon that is on September 13, and Corporate Games that start the September 14. Doggy Swim Day is September 21, and the Downtown Golf Tournament is September 28. Spaghetti Day will be in November. We'll come to the board in the next meeting with sponsorship information. The Celebration of Youth Sports Award Banquet will be in January. b. Parks & Recreation Director Julia Thompson encouraged everyone to participate in the Downtown Golf Course. The game is played with a birdie ball in the historic areas of Downtown Cape. A Pont Cape catfish dinner and a t - shirt is included in the price. 6. OTHER BUSINESS A. The next meeting was originally scheduled for September 2S, 2014. Parks & Recreation Director Julia Thompson has had a request to move the meeting due to the Senior 2 -Man Scramble tournament at Jaycees. Robbie Guard made a motion to move the meeting to September 18, 2014. Robert Pastrick seconded. Motion approved. 7. ADJOURNMENT A. Robbie Guard moved to adjourn. Jerry Brey seconded. Meeting adjourned at 12:46 p.m. Respectfully submitted, Jordan Seabaugh Recording Secretary CAPE GIRARDEAU PARKS AND RECREATION DEPARTMENT JAYCEE MUNICIPAL GOLF COURSE ADVISORY BOARD MEETING September 18, 2014 The Cape Girardeau Municipal Golf Course Advisory Board met at the Osage Centre on Thursday, September 18, 2014 at Noon. Present: Chuck Heady, Board Member Eugene Farrar, Chairman Jim Hastings, Jr., Board Member Bob Pastrick, Board Member Rick Fehr, Board Member Mark Ervin, Board Member Jerry Grim, Vice Chairman Jerry Brey, Secretary Robbie Guard, Board Members Staff Present Julia Thompson, Parks & Recreation Director Scott Williams, Recreation Division Manager Brock Davis, Parks Division Manager Randy Lueder, Golf Course Supervisor Brian Schlichting, Golf Course Manager Chloe Tubbs, Recreation Coordinator Jordan Seabaugh, Administrative Secretary Absent. Julia Thompson, Bob Pastrick, Rick Fehr, Bobbie Guard (Absences do not account due to meeting time change per Julia Thompson) Guest: None 1. WELCOME/INTRODUCTIONS A. None. 2. APPROVAL OF MINUTES A. Approval of August 28 minutes. Jerry Frey moved. Jim Hastings seconded. Motion passed. 3. OLD BUSINESS A. PRS and Casino Projects a. Parks Division Manager, Brock Davis reported on department projects. The shelter at Capaha is being constructed by a local Craftsman Union The construction is taking a little longer being as they can only work on weekends, but using the union is saving the City payroll. We'll also be replacing shelter #2 at Capaha to look similar. We'll repaint shelter #1 and do some remodeling to make it match the other shelters. We're also putting two playground systems in where the old pool used to be. We'll use rubber mulch and it will be ADA accessible. We're doing work on the trail and putting in signage. We're getting close to finishing the brick laying for the Melvin Gateley Vision 2000 Garden. NEW BUSINESS A. Parks & Recreation Foundation Spaghetti Day a. In your packet you have a copy of the Spaghetti Day sponsorship form. If you sell tickets or sponsorships, just fill out the form and turn into Jordan at the Arena or at the next meeting. There is an attached list of current board members and staff and who they have secured for sponsorships in the past. If you have someone new, just let Jordan know so we can document it. Last year we had $23,000 in tickets and sponsors, and we're looking to match that total. We do carry out, lunch delivery and dine in. If you could volunteer during lunch or supper, that would be great. We like to have our board members working the event. We'll also take desserts, if that's how you can help. We're going to kick off our Foundation membership drive in October, and we'll be presenting that to people at Spaghetti Day. We'll also inform people at Spaghetti Day about the proposed skate park. If you can volunteer we'll need to know a time as soon as possible, and if you donate a dessert we'll need to know by mid-October. B. Chuck Heady's Board Position a. This will be Chuck's last official meeting on the board. We're asking him to come back next month for a plaque presentation with Julia. Chuck's seat is now open. Between now and Thursday, October 2, email Julia board considerations. S. REPORTS A. Pro Shop update a. Brian Schlichting reported on the Autumn Open. The department ended up filling the Autumn Open with 36 teams, and had sponsors for the event. This is the first time Brian has filled four flights for a tournament. Big thanks to everyone that helped and for Randy for getting the course ready. b. From last August we were down $6,000 in revenue. We're down $10,000 for the year, but this time last year we were up $25,000 so we're better than two years ago. We are up in memberships by six far the year. Next Thursday is the Senior 2 -Man Scramble. We have about 20 teams, so hopefully we can increase that. The goal is to get around 40 teams. B. Golf Course Maintenance a. Golf Course Supervisor Randy Loader reported on golf maintenance projects, Staff took down the golf statue at the course. It had a few cracks, so we stripped it, repainted and tried to dry it out. Jerry Grim agreed to paint it again. All of the seeding and strawing is done. Grass is already starting to come up and we'll start fertilizing those areas. Next week will probably be our last week mowing the fairways. On the right side of 11, we are taking the brush back and cutting out some of the trees. b. Jerry Brey asked if Randy had been able to get any pricing for our projects lists. Randy said he is in the process of getting prices now. Tee boxes and sand traps Randy can do out of the operating budget, but most other things we'll have to budget for next fiscal year. Jerry Brey will get a meeting set up for the sub committee to discuss the projects. C. Department Briefs a. Staff briefs were distributed to Board members. Recreation Division Manager Scott Williams reported that for recreation, our corporate games are going on now and we have 14 local businesses and organizations participating. Our youth sports leagues are all underway. We have over 500 kids in youth soccer, and over 250 kids for NFL Flag Football. Adult Football league starts next week and adult Soccer League started last week. The Haunted Hall of Horror will run the last three weekends in October. That is our biggest department event. We'll start getting nominations for our Sports Banquet starting in November. That event will be January 23, 2015. 6. OTHER BUSINESS A. The next meeting is schedules for October 23, 2014, 7. ADJOURNMENT A. Jim Hastings moved to adjourn. Jerry Brey seconded. Meeting adjourned at 12 AC p.m. Respectfully submitted, Jordan Seabaugh Recording Secretary Orstl1 CAPE GIRARDEAU PARKS AND RECREATION DEPARTMENT OSAGECENTRE ADVISORY BOARD MEETING October 23, 2014 The Cape Girardeau Municipal Golf Course Advisory Board met at the Osage Centre on Thursday, October 23, 2014 at Noon. Present: Jerry Grim, Vice -Chairman Eugene Farrar, Chairman Jim Hastings, Jr., Board Member Bob Pastrick, Board Member Rick Fehr, Board Member Jerry Brey, Secretary Absent: Mark Ervin, Robbie Guard Guest: Chuck Heady Staff Present Julia Thompson, Parks & Recreation Director Scott Williams, Recreation Division Manager Brock Davis, Parks Division Manager Randy Lueder, Golf Course Supervisor Jordan Seabaugh, Administrative Secretary 1. WELCOME/INTRODUCTIONS A. Chuck Heady was awarded a service plaque for serving on the Golf Course Advisory Board from September 2002-2014. 2. APPROVAL OF MINUTES A. Approval of September 18, 2014 minutes. Jerry Brey moved. Jerry Grim seconded. Motion passed. 3. OLD BUSINESS A. PRS and Casino Projects a. Parks & Recreation Director Julia Thompson reported on PRS and Casino Projects, The Capaha Park project is really moving along. The craftsman union is working on getting the roof up. Staff met the other day about starting winter projects, and is really making a push to finish our PRS projects. The items staff have left to do are finishing up Capaha, Arena, Cape Rock, Kiwams, Washington & Missouri parks, along with some trail projects. The Department has also commissioned an update with the Parks & Recreation Master Plan. b. Parks Division Manager Brock Davis reported that the FitZone was completed this summer. Staff is putting up more trail signage and fixing some of the bridges. Staff will be putting up more signage, benches and looking at installing more trail heads. The Melvin Gateley Vision 2000 Garden is nearing completion and it's looking really good. 4. NEW BUSINESS A. Fire Sales Tax Renewal a. Parks & Recreation Director Ju lia Thompson informed the Board about the upcoming Fire Tax renewal. Information was given out to the Board members. The vote will be November 4, 2014. Thompson encouraged the Board to take a look at the information and become educated on the tax, and use their place in the community to share the information. This is a renewal of a previous tax, but the tax period is a longer time than the previous tax. B. New Member Nominations a. Robert Pastrick gave notice that he is stepping down from the Board. b. Parks & Recreation Director Julia Thompson reported that Seth Hudson has been appointed to fill Chuck Heady's position. The Board can recommend appointees to City Council. Rick Fehr recommended Pat Elfrink, Jerry Grimm recommended Jim Stovall. Jim Hastings recommended Gary Ren, Bob Pastrick recommended Keith Sander. REPORTS A. Pro Shop update a. Recreation Division Manager Scott Williams that the pro shop was down $11,500 for September, and down for the fiscal year. Golf Course Manager Brian Schlichting wanted to make note that in 2013, we were up considerably, so it's difficult to compare a banner year. b. The other document that was handed out was the fee increase changes. Please refer to the fee listing when discussing to golf course patrons. The current golf course members will get a letter about the fee increases. c. Jerry Grim asked if tournament rounds and revenue were included in the total rounds and revenue report. Scott Williams said we will determine that with Brian as well as looking at comparing the past three years to see trends. d. Rick Fehr suggested having a 9 -hole greens fee in the future. B. Golf Course Maintenance a. Golf Course Supervisor Randy furrier reported that the golf statue has been dried out, primed and ready to be painted. All the trees have been trimmed, and staff moved the brush back on hole 11. Staff took the pecan tree out on hole 11 as well to bring it back. Maintenance staff will probably get to three tee box in the spring. It, The fuel tank removal project will start Monday. A professional company will be taking them out. If there is any contamination, it will have to sit open for six months to a year, but if not, it will be removed in about three days. C. Department Briefs a. Parks & Recreation Director Julia Thompson reported that the department is in the middle of the Haunted Hall of Horror, and will be doing Halloween Hoopla at the Park Center on Friday. We're gearing up for holiday special events. b. Recreation Division Manager Scott Williams informed the board that staff will be contacting them for Spaghetti Day volunteer slots. Jerry Grim, Jim Hastings and Gene Farrar volunteered for busing tables in the morning on Spaghetti Day. 6. OTHER BUSINESS A. The next meeting is schedules for December 4, 2014. Please bring a Christmas ornament to the meeting. 7. ADJOURNMENT A. Jerry Bray moved to adjourn. Jerry Grim seconded. Meeting adjourned at 1:05 p.m. Respectfully submitted, Jordan Seabaugh Recording Secretary I CITY (DRAFT) CAPE GIRARDEAU PARKS & RECREATION DEPARTMENT CAPE GIRARDEAU PARKS AND RECREATION DEPARTMENT OSAGE CENTRE ADVISORY BOARD MEETING December 4, 2014 The Cape Girardeau Municipal Golf Course Advisory Board met at the Osage Centre on Thursday, October 23, 2014 at Noon. Present: Jerry Grim, Vice -Chairman Eugene Farrar, Chairman Jim Hastings, Jr., Board Member Keith Sander, Board Member Seth Hudson, Board Member Jerry Brey, Secretary Robert Guard, Board Member Mark Ervin, Board Member Absent: Rick Fehr 1. Welcome/Introductions — Gene Farrar Staff Present Julia Thompson, Parks & Recreation Director Scott Williams, Recreation Division Manager Brock Davis, Parks Division Manager Randy Loader, Golf Course Supervisor Jordan Sro baugh, Administrative Secretary Tessa Bollinger, Recreation Coordinator • Introduce new members: Dr. Seth Hudson and Keith Sander—Julia Thompson o Keith Sander and Dr. Seth Hudson were introduced to the board as new board members. Tessa Bollinger was Introduced as the new Recreation Coordinator and assistance Pro Shop manager to Brian Schlichting. 2. Approval of Minutes — October 23, 2014 o Approval of October 23, 2014 minutes. Jerry Grey moved. Keith Sanders seconded. Motion approved. 3. Old Business • Discussion on Fee Increase and letter — Brian Schlichting o Golf Course Manager Brian Schlichting shared the letter that was sent to current members. The letter detailed the greens fee and membership fee increases. Fee increases were previously approved by the board. 4. New Business Christmas ornament exchange —All 5. Reports • Golf Course Pro Shop Update —Brian Schlichting o Golf Course Manager Brian Schlichting reported that in October, the golf course had its first positive month this fiscal year. Rounds were down during the weekends, but up on weekdays. The course has also sold 11 more memberships at this point in the year, versus last year. CITY Of CAPE GIRARDEAU PARKS & RECREATION DEPARTMENT e November was down in rounds and revenue due to weather. 14 memberships were sold In November. Robbie Guard asked to see the fiscal year numbers from July 2010-2011 to present. • Eugene Farrar asked to also see membership and round numbers prior to renovations, to present. • Robbie Guard asked for a listing of the subcommittees and members. • Projects and Improvements: Jerry Brey, Rick Fehr, and Mark Ervin • Marketing and Promotions: Jerry Brey and Mark Ervin • Golf Course Maintenance — Randy Lueder o Golf Course Projects Update Golf Course Maintenance Supervisory Randy Lueder reported that the fuel tanks were removed with the majority of them having no contamination. There are four drums with contamination, and those are sitting in their locations until it's safe to remove. Staff is going to attempt to light the new fuel tank area. Two mowers are finished for repairs, and there are a few more mowers to complete. • Department Projects/Briefs—Julia Thompson Parks and Recreation Director Julia Thompson reported that the work at Capaha Park is progressing. Finalization of the project will happen in warmer weather. o Parks Division Manager Brock Davis reported that the department received a grant that will allow staff to put a new community garden in Shawnee Park. That grant will also allow the department to hire a part-time staff to help maintain the garden. Staff will be putting in a new trail head at Osage, and working on ordering a new shelter at Capaha to replace shelter 2. Parks & Recreation Foundation Membership Program —Scott Williams • Recreation Division Manager Scott Williams reported that the Foundation is launching a Membership Program this month. Staff has challenged the Foundation board members to send out letters to 15 community members tojoin the program. The goal is to have 200 memberships for the first year. The department is asking board members from every board to considerjoining the program. Program members get a discount card, quarterly newsletter, and preferred seating and discounts for Foundation events. Celebration of Youth Sports Awards Banquet — Scott Williams • Recreation Division Manager Scott Williams reported that last year was the first annual Sports Banquet. It is a Foundation event. Last year the event had over 700 people in attendance. Team, player, and coach of the year were awarded for department recreational sports. Travel teams, SMSC, and CYTF programs also presented awards. The second annual event is January 23, 2015. Please submit nominations for the First Tee Program.