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HomeMy WebLinkAbout2012(DRAFT) CAPE GIRARDEAU PARKS AND RECREATION DEPARTMENT JAYCEE MUNICIPAL GOLF COURSE ADVISORY BOARD MEETING February 23, 2012 The Cape Girardeau Municipal Golf Course Advisory Board met at the Osage Centre on Thursday, February 23, 2012 at 12 noon. Present: Jack Watts, Vice -Chairman Eugene Farrar, Secretary Caryn Michel, Broad Member Jim Hastings, Jr., Board Member Charles Heady, Board Member Kenneth Boonton, Board Member Jerry Bray, Board Member Absent: Robert Guard, Chairman Robert Pastrick, Board Member WELCOME/INTRODUCTIONS Staff Present Julia Thompson, Director of Parks & Recreation Scott Williams, Recreation Division Manager Brock Davis, Parks Division Manager Jared Tanz, Golf Course Manager Randy Lueder, Golf Course Foreman Marcia Slone, Administrative Coordinator Guest: Caryn Michel was welcomed as a returning board member. Caryn informed the members that she loved golf and she thought that it is always good to have a woman's input of the course. APPROVAL OF MINUTES Vice Chairman lack Watts requested the approval of the January 26, 2012 minutes. Jim Hastings made a motion seconded by Jerry Brey to accept the minutes as presented. Motion passed. OLD BUSINESS A. Parks and Recreation/Sturm Water Projects Director Thompson reported that she and Brock visited Planning Design Studios in St. Louis that will be working on our trail design. Brock stated that they were very impressed with their work. B. Top Three Promotional Policies/List of Slow Times Jared reported that he will be meeting with the sub -committee members on the Top Three Promotional Policies. lie stated that we need to look at promotion to increase the slower periods of mid-day and twilight. Summer play focusing on times of 1-4 p.m. and summer weekends alter 5 p.m. Suggestions included: I. Couples Tournament 2. Booth at Great Outdoor Sports Event 3. Flexibility Play — three holes 4. Express Golf Pass 5. Corporate package 6. Three different rates for three different time levels 7. After 5 p.m. play as much as you want for $20 8. Youth Program later in evening 6:30 p.m. - 3 holes for $5. 9. Handouts that promote golf as a healthy sport 10. Twilight Rales Julia suggested that the board make a decision at their March meeting. C. Expense/Revenue Goal Ideas Jared reported that we need to find a way to increase rounds and pro shop sales. Ms. Thompson stated that the revenue/expense gap is narrowing but we want to continue the trend. Suggestions made were: I. Prime Time Tee time extra fee 2. Look at non-use time for free users D. Identifying 8-9 Senior Tee Boxes to be changed. Randy reported that they will be wailing to complete the 915 tee re -location this late spring when they can pour the concrete for the cart path. Golf Course Advisory Board February 23, 2012 Page 2 The committee will meet with staff to look at simple fix for tees k2, 8, 11 & 1i A suggestion was made to put a fence on 912 tee box on the 411 side. NEW BUSINESS REPORTS A. Policies and Procedures — Robert Pastrick, Robert Guard, Jim Hastings No report. B. Planning /Development and Golf Course Improvements—Eugene Farrar, Charles Heady, Jerry Bray, Kenny Bramlett and Jack Watts Randy reported that we will be receiving 15 new carts. Two of the older units will go to Arena, two to Shawnee and six — seven will be sold. This will put the total Beet at 80 and will give us a five -seven cart buffer for possible cart downtime. The underground gas tanks are being replaced with above ground tanks. The tanks will be placed inside a building. C. Advertising and Promotions - Jack Watts, Robbie Guard, Jerry Brey Reported earlier. D. SEMOCup- JackWatts No report at this time. OTHER BUSINESS A. Next Meeting The next meeting date will be held on Thursday, March 22"a at the Osage Centre. There being no further business, the meeting was adjourned with a motion from Jack Watts and seconded by Jim Hastings. Motion passed. Respectfully submitted, Gene Fan r Secretary (DRAFT) CAPE GIRARDEAU PARKS AND RECREATION DEPARTMENT JAYCEE MUNICIPAL GOLF COURSE ADVISORY BOARD MEETING March 22, 2012 The Cape Girardeau Municipal Golf Course Advisory Board met at the Osage Centre on Thursday, March 22, 2012 at 12 noon. Present: Robert Guard, Chairman Jack Watts, Vice -Chairman Eugene Farrar, Secretary Caryn Michel, Broad Member Jim Hastings, Jr., Board Member Charles Heady, Board Member Robert Pastrick, Board Member Kenneth Bramlett, Board Member Jerry Brey, Board Member Absent: WELCOME/INTRODUCTIONS Staff Present Julia Thompson, Director of Parks & Recreation Scott Williams, Recreation Division Manager Brock Davis, Parks Division Manager Jared Tanz, Golf Course Manager Randy Lueder, Golf Course Foreman Marcia Stone, Administrative Coordinator Guest: Chairman Robert Guard welcomed everyone to the meeting. APPROVAL OF MINUTES Vice -Chairman lack Watts requested the approval of the February 23, 2012 minutes. Chuck Heady was absent at the February 23, 2012 meeting. Jerry Brey made a motion seconded by Caryn Michel to accept the minutes as corrected. Motion passed. OLD BUSINESS A. Parks and Recreation/Storm Water Projects Director'fhompson reported that she has been working with the two design firms. Planning Design Services is working on the trail improvements and should be making their recommendations in the next four months. The staff will be looking at additional lights and supervision of the trail to deter the criminal clement from occurring in our parks. The staff is also investigating purchasing security cameras. SWT Design Firm will be developing plans for the Capaha Park Master Plan and should have their design ready to share by late summer. B, Top Three Promotional Policies/List of Slow Times Jared presented golf course rate comparisons of Jefferson City, Columbia, Springfield (Rivereut), Carbondale, Bent Creek and Poplar Bluff. He then presented the following five proposed golf-promotions/rates, that he and his sub- committee created. Happy Hour Golf (May -Se tember) Current Rates Proposed Rates ❑ Monday - Thursday 1:30 p.m. - 5:30 pm. Green Fees $16.00 $12.00 Golf Cart $28.00-18/cart $24.00-I8/cart $22.00-9/cart $18.00-9/cart Drink or Lunch specials offered on Wednesday cluing Happy flour. *Leagues, special outings and mini -tournaments are exempt from special pricing 2. U il'mited'rwilieht (April _ October Weekdays after 5:30 p.m. $28.00 - 18/cert $20.00 $22.00-9/cart Weekends after 4:00 p.m. $30,00-I8,'cart $24.00 $24.00-9/cart Goff (:onrse Advisory Board March 22, 2012 Page 2 .3. t2 R,rte A(tgr oiav � a fvi(J8 holes a fuC i(nn,pe� $10,00 (Combo includes green fees and cart) 4. Coileee fin dent Ureen Pce_RGto (Does ,at Selude„eart ❑ (Good with any college ID) Weekdays 11:00 a, in. -4:00P.m, $10,00 Weekendsalier 2: 00 p.m. $12.00 5. Wednesday has ily Ninhis C and 3" Wednesdays 6:30 p.m. hme - August • Special rate her 9 holes, bigger discount for threesomearfoucsomes. I-S 18.00; 2-S28 3-$36 4-$40 • Idree Hole Rate-$(,00 • Shorter tees for younger kids and beginners • Food/drink specials • 10% discount on golf merchandise • Special days with putting/chipping clinks, possible demo days (Arena Golf), small tournaments, B13Q, 1t fishing night • Restaurants (sponsors) involved to offer food discount to families that visit their business after they finish playing. -fhe golf course will try to promote more advcrtiRement on Osage Centre and A. C. Brace Arena marquees, Facebook, T dten The stiff will develop rack cards with a IoSt discount Coupon. Other promotions include, a couples tournament, working on corporate rotes and Flotc{, Slay and Play and r.n urei ship with the Casino, The stuff has and will continue monitoring the budget and revenue. a,:•.rics Heady made a motion, seconded by Jerry Bray to proceed with the proposals as presented on it is ed basis anner. Motion passed with one opposition from Kenny Bramlett. Jared requested that the board members let him know if any concerns or ideas cam¢ up to call him at anytime, 13ob Pastrick suggested that they have a sepamra line for concessions only in the pro shop. 'the handicap system will be implemented whom Jared receives his computer upgrade. Caryn Michel suggested publicizing an article on the Family Night in the'l racket magazine and place rick curds on the golf course at Cape Splash. Randy reported moving senior tees on 101, 4, 5, 13 and 17 to front of the white tees, The board members discussed hitting balls off Pr 15 tee box to see if then` would be a hazard on N 13 tee box. Caryn Michel reported that she will present a proposal at the next board meeting to have the sidewalks around the new rcstrnom stencil design, The labor and materials would be donated - 'Phe next board meeting is scheduled for Thursday, April 26"', Chairman Robbie Guard made a motion to change the April meeting to April 19r". Charles Heady seconded the motion. Motion passed. NEW ROSINESS REPORTS A. policies and Procedures - Robert Pastrick, Robert Guard, Jim Hastings No report. R. Planning IDevelopment and Golf Course Improvements-Hugere Farraq Charles Ileady, Jerry Bray, Kenny Bramlett and Jack Watts Reported earlier Golf Course Advisory Board March 27, 2012 Page 3 C. Advertising and Promotions- Jack Watts, Robbie Guard, Jerry Brey Reported earlier. I). SEMOCup- JackWatts Robert Pastrick suggested putting up a sign-up sheet for a one day SEMO Cup Tournament for people that might be interested in playing in the SEMO Cup this Pall. There being no further business, the meeting was adjourned with a motion from Caryn Michel and seconded by Jim Hastings. Motion passed. Respectfully submitted, Gene Farrar Secretary (DRAPD CAPE GIRARDEAU PARKS AND RECREATION DEPARTMENT JAYCEE MUNICIPAL GOLF COURSE ADVISORY BOARD MEETING April 19, 2012 I'he Cape Girardeau Municipal (iol f Course Advisory Board metal the Osage Centre on Thursday, April 19, 2012 at 12 noon. I'rescut titaft Present Robert Guard, Chuirman Scott Williams, Recreation Division Manage, Jack Walls, Vicc-Chairman Brock D,vu,, talks Division Manamer' Ilugcnc Farrar se,rctap Tried 'I'a.,, Golf('urns, Marraucr .leery Brey, Board Member Rundy Lucdcr, Gulf Course Foamon .Jim I Iautingu. Jr_. hoard Memhcr Marcia cone. Admini,Imtice Coordinator ('hallus Head,, Board Memhcr Robert beta nk, Bom'd Member Kenneth Brumldt. Board Memhcr Abxcno Geese ( t ry r Michel, Broad Member Julia Thompson, Director or Turks & Reco,tawn WELCOME/INTRODUCTIONS APPROVAL OF MINUTES ('hairmrm Robbie Guard requested the apple, id of the March 22, 2012 minutes- Jerry Bic, made a motion seconded by Bob Paso ick W accept the minutes as presented. Motion passed. OLD 1311SIiNESS A. Parks and Recreation/Sturm Water Projects Purl, Division Manager Bruck Davis reported that that the salk is currently ,oko-la, on theAun, Athletic C'omplcs with the grading work of the field and fame post. 'they are also ,Ltrline en a Shawnee Park Sports Com plex planning project, Planning Dcs'Ign Services has started bell study on the trail evaluall al, filly had a trail olid stake hold", meeting yesterda, "'th the firm and kcp users or thctrail. All ugrmd that till tail needed to heard"and arca,under the hndgc and lightsarc pealed I mproveal. t he f irm should have then recommendations Within fixe to sir months. 'the .... senses of the board member a present stated that the we box move oa NIS green was a big improvement the left side of'1 i is city property all the Way to the house the maintenance stuff will lake out the rude, boost to the ditch this next ,linter. The. coil l also change to the right side of 15 Io red this summer_ Randy reported that the sequence of pouring the concrete cart path and sprigging the hillside arca will be dctet aimed by the Weather. handy Will he sodding with Latitude 36 that stays greener longer in the bal I and has proven better than gtvikstand that they lace used in the past. It has been used on bull Melds and has been vcn successful and has a tighter knit than gwikstand and spreads 3' a week. Fundy Will keep a seven foot holder it,, the grams. 'nccy Will evaluate"hich tee box they will Want to change nun. Number 13 could hacc a fierce installed i1'they still hacc a problem. The members al reported that the course looks great. NEW BUSINESS A. Friends of the Parks Day Turk Division Munaget united the hoard mcmhurs to "Friends at the Parks' Day, Set day. April 28"', flan 9 d m.— I I u.nt. it Copaha Park or the Jaycee Course. B. Golf Come New Rena oma Ribbon Cutting The ribhan cuminu for the new golf course restroom donated by the Cape Jaycccs will be held at 12 noon on Saturday. April 28,1' C. Litter in Cape Girardeau Chairman Guard ,ported that he is working tebh 1 1111 Al bLSfer on comhating problem litter arras in (ape and requested the board members to o-muil Murcia on problem areas that they might come across. Golf Cmusc Advismv Ham -d April 19, 21112 Page 2 REPORTS A. Policies and Procedur s—Robert Patrick, Rohea (ica, 'd, lim I lastul No mport_ H. 1'Ismtino /Development and Golf (lots se Improvements-1'uuene 1=arra', Ch mics Mead,, la'q11,l Kenny i rumlctt and Jack Wawa Reported earlier C. Advertising and Pronotimts- lack Wats, Rohbic Guar d. Jn'p Hr cc Pro Shop NIL agn'lared'Falls reported that the Replay and lInlimited Twilight promotions had a lav goners taking odt attauc of the in,,, rotes. but the College Student now has bean the mom vm"essIll with several nae laces playing ourcause. Jurcd sill check Inh�I'ruv Vaughn on SLNIO lJn'rvcmity ranine their ahuttle to dm course durinu cmluin We times or dams. Ihellappp llour Rate wd Latarl May 7a'. River lUdio will pmt]de adeertisemmat and River P.agle sail] alake poster in trude I'or rands of golf highlighting this plantation. 'fhemcft is also (corking on a tri -told brochure I'or the "nurse. KI V S ill be iacludinu the golf course on their KI VS Goll ('nrd vgain this ,it The handicap eunpotua is up and vorkinu againfa'cd stated that he nccds to udcertke the senicc xnd let the nl @rs log in or enter the in lornmdon in for than. Il. SEMO Cap -Jack Walt, lural will h:ne a tout antent the first part of lune for the SI MO Cup QualiDers :mel .acnd out the in tbl lnatic. m the las ¢ and past and present playar on the ucallahle we tine fhe SGMO C'up 11111 be held on Onoher 13 at the C'up" GIIt" dean Country Club. Phare being, no farther has ic,, the mccting srn,a adjourned with a motion Isom Kenny InalLICa and tecond,el by ,lack %%a c, Molion passed. I e nest all ,Ill beheld on May 24"'. Chalnnen Guard still Call in lit, the m ttIaI, Rcspctttully sibmited. Ocnc I'anar Scwcwry (DRAFT) CAPE GIRARDEAU PARKS AND RECREATION DF,PARTMENT JAYCEE MUNICIPAL GOLF COURSE ADVISORY BOARD MEETING May 2d, 2012 The Cape Girardeau Municipal Gulf Contse Adcisoy Board met at the Osage Cenb'e oil I but sday. May 24, 2012 at 12 noon. present Robert Guard. Chairman Jack Watts. Via -Chairman I_ugene Parra., senct") .Ies,y &'ey, eonrd Member Rebell Pastrick,. Board Member Kenneth Disraeli, Board Member Charles I lead'. Iiom'd Mnnber Ahscnf. lames I lasting. Jo. Board Member Robeat Guard Board .Memhcr Stull Present Scutt Williams, Recreation Division Managn' Brock Dm is, Pa ks IJivisiun Munagcr Jared'I'an,., Calf'Course Munagcr Randy Lueda', Golf Course Foreman Sharon Bergman, Administrative Secretory Juliahompson. Director of Parks R Recreation Gucst No Guast WELCOME/INTRODUCTIONS foal Mcmbcr lack V%'atls inh'oducal Baan Schlichting as the Interim Golf Manageswhile they look to fill the Golf Course Manager position. APPROVAL OF MINUTES Board Mcmbcr luck Watts requested the approval of the April 19.21112 minutes. Charles Ileady made a motion seconded by Jerry Bi y to accept the minutes as presented.Motion passed. OLD BUSINESS A. Parks and Recreation/Storm Water ]'rejects Jul is had no updates to report, however Ihound Mcmbcr Jack Watts inquired abnut the Gol f Comae im puwcmcnls. Rardp Lucdcr gave his ,.port an w, hos 15 renncatums- A mu'Ion«' is complete but wi II not be going to sod until the weathcr breaks. The maintenance sal 111ill be,'placing the molar un pump on � I pond that, eccntly scent out. B. New Restroom Ribbon Cutting— Robbie Guard Robbie Guard was not at clean to report on the New Restroom Ribbon Cutting ( eremon} that was un At,, 28 Is during I i iends of Park Day. Jack Wates reported shut there Was a great response_ C. i iends of the Parks Day Brock Davis reported that Friends of the Parks Day went very well, although nutlet s were down this year. He repo,el that 67 bogs oftrosh well, collected by the river front. The failawse planted lluwcrs, mulched and had the iesti vum ribbon cutting. 1). Litter in Cape Girardeau Do actorof Parks and Recreation Julia Thompson mentioned the Kap America Beaulithl campaign (Keep Cape Beautiful), City Council Member Loretm Schneider is interested in renewing this campaign in Cape Girardeau. Anyone Intel Cled in sitting in on a committee for heauti licatiun contact Gayle Conrad at City Manager of NEW BUSINESS A. Golf Course Manager Position Transition Brion Schli ting, Recreation Coordmun furthe Parks and Recreation will be (lie Interim Colt (muse Manager fur Jarad Tan, until the prnsifion is filled. Bom'd Memhcr,luck Walls inquired about Golf Board members silting in on the interview process Ger the new Gulf Course Mangcr position It is not Iypicol for board members to be involved in the interviewing process. B. Stencil Design Proposal -Caryn Miel®I Cdryn reported that she is will waiting on the stencil design Bora her son_ Qayn will be going out of town but Wdl hove he son deliver the design when it comes in. Golf ('onrse Advismv_ Board %lay 24, 2012 Nge2 ItI)POIII S A. Policies anon Pfot'edures — Sell It Willi tons Na 1 1111 L B. Planning/DC, Clopil:nd Golf Course Ill., enmnts—Nand} Idtmdy sorted Cal lt,,in(ho afoot, 119 regarding tee l i and the to I I,la,,n,nt@a pond 4 1. AItourd mcmbc, 111(lon Cd about the peaslbilit) of Lidding no1'L cl,&,utad''onto, CC,. Randy I potted that tlghl not+ Ihae i3 no oche, budgeted ter this. Randy is looking In his budget Itv money lily This imjo lie, enL Ile said it tvuuld depend on any co>Jy 1cp'ins Into ice tvuuld encounter if uddilional we, Could he possible Rand, utsu said thathts C, ,, has b"a hand 1lLot ing certain arra right now and oilI cordate 311 eCCkend until the actor on pump on 4I is =plarcdthe my l [It CnancC ail I phmted ncic Ilet nLida [in rfon tee hax N. I al al 16 and NIL dloid, C and trill r to do telling the nest north o- t1h to dedd, WoOt miss docs beu t l h3 grass is costly and con only be yLit.Lascd loculh through GrcenlielJfurl`. othanl'tse it would 11111 to he '.LIC, d tram Oklahoma or Me,l laad the _ill', c mm kc Core aupw lcs thtrmghaut the ursC anan te bmo vice v nth m check chemical bufunce in the soil. ours ndlvnrot ItomC olncr'ondatncd that schen maintenanee'fail motes the come) towline around it bothca her .,. tics and Ihcv amdd like to see Iham 'lure it at some othn' location. C. Advertising and Promotions — Brian Sohlictittg sohlictine reported that the SettlorSem" Ionininian t,,,asuccesshrin_eine in %400 00 Ibr till Jay. ...,,a., M,00ba Jet,, Bic, commented that the tenant Cot t,,, not s,11L "I he food wo, good. hal he had some "',can, 'boat buck is an Ice IJ. 1IC left that it mac hol, , heat m -a hooked Phil muyhe (here should he a limit ether ofgroups in the touitament. Pcoplc still Iak'mg advantage of the IPilighl Rates and overall the 'It is op this )car. Brion trill presiml a .mad sheat of ,,,ante comparison aom bmtyeal to dote lot future ntcctin_es. IIoand Memher I,Ick %, 'It hmh9ht 0churas and online special literraure that he had lo on ('arthagc ( ail I Cnurm ,eb,,ae 11, Pouf d like to fou tis do [none online specials advcllisin' m drive up aur business. BaarJ h7Ctobcn 1voW like to see as Collect '.. rn hl aoldesses to send ont mass nt edit on specal and events. A 1c butte for the sml l to I t 1,. 1 a 11111.o ode, 9eoll ctm Il. SIP NIOI'np— Brian Sahlletittg Brion Schlleting Icpnned thatthev do not have a date set Ibr the qualify 1119 h!wnaasnt. Inou ct Members lcnuld like La sec as pneva Ilya to sec 11 the" is all ; assess and raqu0st suggested Late' tro[n the port lcip,mts. Oth cr Business Pilate %Iere suegcstinas ntadC that silo No Shop needs to be open and acrauitni[ at ICwst tell mill prior hclbrc ar apcnl his wmdd mean bringing in still it taut 30 minutes curly to hart the alfa tas up and cI,,) that wady when (10039 open. 'Ihcv lael that 1111ose money on ,eek,r ds Inevusc of this dila}. l acre was tt aonyilaint'boat people [I rigin9 small kids on the course and leuci n_, them unattended on the got f Carts and parents allo11inw Children to ploy in the wad trap. A agg,sumn ecus muds to hale the Goll NAanhull, ohlle laakia9 their rounds, to rcmihd Iha slit enis net in, Iaft, e 6111, in unattended and explain that childtso In, ahca,s wclmmc on the gnlI course, 1cc lust Jo i I wton t to see anyone get hurt. MCI chHng Lo Bather bus, Less, the alIIt2lows adjourned with a motion lion Kew Mantled Imd x,,oad,d by Jcrp' Ilrey. Motion passed. Thenext recline kill beheld on lune aR" Re,pedl'ully sfabnott,c] (kaona,m' SccraCarr F)RAFT) CAPE GIRaRDEAU PARKS AND RECREATION DEPARTMENT JAYCEE MUNICIPAL GOLF COURSE ADVISORY BOARD MEETING June 27, 2013 The Cape Girardeau Municipal Golf Course Advisory Board met at the Osage Centre on Thursday, June 27, 2013 at 12 noon. Present Chuck Heady, Chairman Caryn bfichel, Secretary Kenneth Braoi Board Member Eugene Farrar, Vice -Chairman Robbie Guard, Board Member Bob Patrick, Board Member Jerry Bray, Board Member Jerry Grim, Board Member Absent Jim Hastings, Jr., Board Member Staffprescat Julia Thompson, Director of Parks & Recreation Brock Davis, Parks Division Manager Brian Schlichting, Golf Cemse Manager Suanue Carter, Recreation Coordinator Stacey Welter, Recreation Coordinator Randy Lunde,, Golf Course Foreman Martin Stone, Administrative Coordinator Guest: Brandon Sides, Recreation Intent WELCOMEANTRODUCTIONS Brian Schlicbting introduced Brandon Sides, who is a SEMO University Recreation Intern that has been working at the golf course- Brandon informed the board members of the various aspects ofthe golfcourse responsibilities he has been exposed to and be knowledge that he gained during his internship. He added that he enjoyed working at the pro shop and expressed an interest to attend one of the advisory board meetings. APPROVAL OF MINUTES Chairman Chuck Heady requested the approval of May 23, 2013 minutes. Jerry Brey made a motion, seconded by Carver Michel to approve the minutes as mailed. Motion passed. OLD BUSINESS A. Parks and Recreation Projects Update Parks Division Manager announced that the signs for the trail and fence for the Dog Park have been bid out. The fitness equipment for the Fitness Zone at Arena Park by the tennis courts, trail widening and lighting areas are being prepared to be bid out. The community gardens will have some area schools and SEMO Horticulture asisting with the maintenance of the gardens. S.W.T Designs is designing a large playground layout with a railroad theme, so we can keep the existing train. Most of the coatmetion will be done in-house and the kick-off of the construction will be in the fall. The HoteVMotel Tax renewal to be placed on the ballot will be on the July 156 City Council's Agenda. An expansion for Cape Splash and spray pad for Capaha Park has been mentioned as; possibilities to be a part ma package renewal ifapproved. B. Golf StaWc Update Everyone agreed that "Howard" our entry golfer looks awesome a you enter the drive to the pro shop. The members discussed the various colors that he could be painted. Board Member Jerry Grim has graciously volunteered to paint -'Howard" and Cory -n Michel stated that her son would gladly help. C. P & R Foundation Nightfall Gla Ball Four Person Scramble Golf Course Manager Brian Schlichting reminded the board members that our First Annual Glo Ball Four Person Scramble will be held on July 13" . He challenged all board members to obtain one hole sponsor. lie has six teams signed up for the tournament already. Academy Sports' Outdoors donated $1000 in prizes, Pilot House is donating the BBQ, Arena Golf donated prizes and Cape Youth Football traded out equipment for the event. D. Tee Sign Renewals The tee signs will be up for renewal in January. The present tee sign sponsors will be contacted to see if they want to renew for another three years. New contracts may have a different contract rate. Renewals with no change will be $900. Brian will have the new quote a the July meeting. GOLF COURSE ADVISORY BOARD .LUNE 27, 2013 PAGE NEW BUSINESS A. ACTIVE VETERAN GOLF PROMOTION Board Member Bob Pasttick suggested that we give the active veterans the same discount that we give SEMO university Students. Discussion followed and the topic was deferred to the Promotion Sub-Conunittee - Jerry Brey. Jim Hastings and Rob Guard to bring thein recommendation to the July meeting. B. REPORTS A. Golf Course Pro Shop Update-Brian Schlichting Brian reported that the rounds, revenue and memberships were up this May 2013 compared to 2012 since they were only closed two days due to min. The May's revenue was up $6,255.85 and -$15,552.55 for rhe year. -The course will be shut down June 29 & 30 for the Jaycee2-ManScramble. Other upcoming tournaments include the Parks and Recreation Foundation Night Fall Glo-Ball Toamament on July 13'", R.S,V.P. Tournament on July 196, Big Bogey Open on July 20'" and Altenburg Public Foundation Tournament on July 26". B. Golf Course Maintenance-Randy Lueder Golf Course Supervisor Randy Lueder reported that he has had some trouble with some hot spors coming up. He has needle pined the areas and everything has come out beautiful. They decided that they would do this once a month. The maintenance staff has been fine cleaning the Senior 'fee Box an 411 and they will lay the sad after July 4'". They are working on getting, more length on the 413 Senior 1'ee Box, pulling electric, rough end irrigation and sand traps on 913 with final completion of laying sod in the first two weeks in July. On 98 the Northbridge is staying up better than the Latitude. Randy added that it's coming out itjust takes time. They will have to rework the said trap on the right side of 910. The Crepe Myrtle and Pampas Grass is staring to mature nicely along the entrance. OTHER BUSINESS The next Golf Course Advisory Board meeting will be held on July 25, 2013 at the Osage Centre. There being no further business, the meeting was adjourned with a motion from Kenny Bramlett and seconded by Jerry Brey. Motion passed_ Respectfully submitted, Caryn Michel Recording Secretary (DRAPT) (APE GIRARDEAU P,ARKSAND RF.CREA9ION DEPARTMENT .LAW RE MUSIC IPAL GOLI' COURSE ADVISORY BOARD MEETING June 28, 2012 hhe Capc Gi, ndeau Municipal Golf Cows, Advisory Bonn d...et at the Osage Centre on y hardly. June 28, 2012 at 12 noon. pr d"nl Rohcrt (Ium'd, Chairman lack Walt, Vice -Chairman Eugcnc Farrar. Sec I car I Kenneth Wardell.. Board Member .Jerry Bre,, Boma Mcmbcr Jim Ilastings, L'.. Bnad Member Charles I Icadp, Board Mcmbcr Robert Pastrick. Board Mcmbcr Ab.nt Caryn Midi'L Retort Mentbm' WELCOME/INTRODUCTIONS SafI Prnmrt hrlia'Ihnmpson. Director of Parks & Recreation Brock Davis. Pinks Division Nfanaeer Brian SehlSehting_ Gell Course Manager Randy Lucdcr. Gol t C'oursc Foreman Marcia stone, Administrtivc Cooidmmm' inert Cit) Manager Scott Meyer City Allarnev nic Cunninghnm A. City Manager Seott Meyer cord City Attorney Eric Cunningham Chairman Rchbie Goad tcdeoined ('ity Manager Scott Meyer and City Abonrey Eric Cunninghnm Is our guest. Mr. Mc)cr extended his appreoiution fur the city s citi"ns advising us on issues concerning their heard_ I Ic added that it is o nn} to keep the its Incised and he wanted to thunk the hent d menthca for their service to the it,, Citp V(forInes fair C'anningham presented documents onlllning Missouri staLL¢s on cnndud of puhlic hu,siness of gm nmcntal bodies and records. City Ordinance Article IV pvhich defines the conflicts of interest) and Missow'i Sunshine I ;nv stipulations Ia Ielationuhip with aur aJc ory boards and tire impoaanecoftheir knotrled,,ol' the consequences that coo Id result foot are erstood nr taken sn n,r,lk IL Golf Course VJ:mager Brian Schlichting The Board M loh,o, congratalated Brian Schlkhline on his promotion as GolfCourse Atanager, APPROVAL OF MINUA ES ('Iran ran Rahhie (ivard requested the approval of the Mac 2t), 2012 minutes_ Rob Petrick made a motion seconded by Kennv &'amldtto accept thu minutesmpmscnlcd. MolionpasscJ. - OLD BUSINESS A. Parks and Reereatian/Storm Water Projects forks and Rec¢etlonDirector' Julia Thompson reported that hut the stiff is eclient, ,orkitig on thru projects. Ilse final droll of in initial ra'omm endaka. for the Cape LaCrois Trial and prelhninury plan on Capaha Park is train completion The report mill be grcen to all ,In advisory boards on the improvemcnte and cnhanecmens to our parks. The third pmjcd is the Arena Athletic Complex, ehich she encouraged the mcmbcrs to Jricc by and sec the completed reconll_;uration. 'Ihe seeding is projected for julc. M, Thompson also intoned the mcmbcrs thaUuly I" the Parks and Recreation Depurlment bill he administering the operations of C,pnha B,11 held the Capaha Improvement Co m m i it" requested the city to renovate and make iriprovem cars m the facility. R. Keep Cape Benutifiri I he City of Crpe Girmdcau has Leen appmsed to be a ce,t,fi,d ufliliusc ba Keep America Bcwlil'ul Inc In the past the lomat e, Bast he Keep Southeast Mis,naI Beautiful rAach included several cities in the area. C. Opening Oper:dinns Schedule Gnit Courzo Manager 13nan SchlichGng reported that the poll course is con craly open lora business at 6:30 a in and the sod{ is schedrIrd to be un dais thirty initiates prior to opening to hmc everything ready at 630 a.m. Board Members stated that the customvx trait tint,, in the nmrnines, arc a Int better note. Colf Course ,\dvisury Board Jnne 28, 2012 Page 2 NEW hit'SINESS A. Revenue Cnm p:n kin[, Brian Schlichting,portal on the comparisons of tale 1010"011 and 1011, 10121ecamC and rounds [)bated It the Pro Shap. Mae 2011 SIaY 2012 +/- Y 11) 2011 111) 21112 t/- Revenueti6I,I1'_99 $81181245 1%2[1,7191( $190j37,1 9 S239.873p0 -S>9,735.82 Rnunds Ncckda} 1934 '_,779 79i 4,375 1Z;2,SlN VPulkcud RIR R9i -77 2422 32'_3 1801 Ilriml added thotth, Idmiloon and taming spa'iak, hncc increased the attendance during the non - peak hou.'s..MI "I hnmpson complimented the hoard mcmhcn III petting together the recommended spcoialI D. .Stencil Design PI'oposal The presentatiuu A the Ielcil d,1sien proposal Icas table(. REPOR I S \. Policies and P I ocedu res -Senit Willi It ills l Lblu(. R. Planning /Development and Golf Course inglrovcnunts-Rand y Lucile, handy LLICdcr reported Ihm 415 tee hue is Completed and uddiUlleil sodic" is planned It, (his fall. It hasbecn molted: lop dr sse;t and is neo ,I"1,1 a I , a , lio 1 Dpe 111 The old tee hoz still he used Inr a nwsI an I ,I tI, I I n thiII sci11 he Yipped ole'_ R- n1. P111111111i 'It ¢timate' lot the remoinin, tee hos cklst : oe hola,e lit S. 1 I. IJ'and Is I'll, Wmil 11,1111: motto' I0 [nlloly Raid) I r,commrndati I"I, l he members dl..co-cvcd the 1hun;_m nnmd Itendp stated that ha could tc(ucu the Cox[ o(TCC Ros on 118 be taking ole Ill fcml and amen, and le still recalculate the Cost on 1 I and I I I IC also 11911 mark the locmion of the proposed location change On each ho1C teaommended. Nh, Wmaamended his neviun In proms 1d all rClocatlon 0[4 18 and x-' mCS and oohlS(nd Ihauhe ICl `,e( cnvt 01 the proposal he proented et I Illlc meeting. Kenn% fit a ldett seconded the elation. Motion passed. C. Advertising and I'r ,[inns- 11rian Sehlieh(ing 1111,11 reportC( that the Rgiluc. llnlinll Ula 7 ol[I ll I Iappy I Itvt an I ('olla_su Student Rotes arc in efile( and the response has been, IN good. Rriun and Jade APett, related tile' ups v Ice of tIlij,hing an IeCtilI1-mail Conma list that e lclll pueh Out (1111 iplllIlls,rod loutnamen(I to IIli cre,ed gnlIII, _ I SENIO C1p- Bi iun Selllidlting Urian rcpntled that21 eolfIll Ilene( up on their interest in pl,1cinu the So %10 ('up. Ile sill he team, a (me I... the yualifI wI-I tournament soon. I he Sl MO Cup 1dl l be hold nn OCtohee 13 It the Cups G lrtvdoau COuntry Club. Other f3usiness DII'PCtnt Thom lI'Ormed the cndxrs that JUIN is Parks and It c Mon(h and'I ptoclati,itiln 11 be signal h the Mmol It thlJuly 2`1 (thy (("roti[ Melon". She invited the memhers nI nttcnd the recouniti0n 'It till proc1a11ution. "I II brine no IliIthe1 business. 1111 mletmg 11,11 Ill nunsd I' It a motion hent hobble Guard and seconded b� Rcnnp Ilramldt M Myon passed The next mlctinellill he held on July 26°i m the kiieel Goll Cross.. 12capcctfully subIlIMCd. Gene fLilo' sccrctarc (DR AFD CAPE GIRARDEAU PARKS AND RECREATION DEPARTMENT JAYCEE MUNICIPAL GOLF COURSE ADVISORY BOARD MEE PING July 26, 2012 The Cape Girardeau Municipal Golf Course Advisory Board met at the Cape Girardeau Jaycee Golf Course on'I hursday, July 26, 2012 at 12 noon. Present: Jack Watts. Vice -Chairman Robert Pastrick, Board Member Charles Heady. Board Member Fugene Farrar, Secretary Kenneth Bramlett, Board Member Jim Hastings, Jr., Board Member Jerry Brey, Board Member Absent Robert Guard, Chairman Caryrn Michel, Board Member Staff Present Julia Thompson, Director of Parks & Recreation Scott Williams, Recreation Division Manager Brock Davis, Parks Division Manager Brian Schlichting Golf Course Manager Suzanne Carter, Recreation Coordinator Randy Loader, Golf Course Foreman Marcia Stone, Administrative Coordinator Gucst WELCOME/INTRODUCTIONS Suzanne Carter was introduced to the board members as the new Recreation Coordinator that replaced Brian Schlichting alter he was promoted to Golf Course Manager. Suzanne gave a brief biography and explained that she will be running the soccer program, youth volleyball and fitness programs with the department and backup for Brian in the Pro Shop. APPROVAL OF MINUTES Vice -Chairman lack Watts requested the approval of last month's minutes. Jerry Brey made a motion, seconded by Bob Pastrick to approve the June 28, 2012 minutes as mailed. Motion passed. OLD BUSINESS A. Parks and Recreation Storm Water Projects Update Director'[ lionipson informed the members that the Cape FaCror, Trail and Capaha Park conception plans for both projects should be available next month. There will be a public meeting on the two concepts plans for Capaha Park that city officials, university staff and advisory board members will be invited for their feedback. The tentative date will be August 21" or 23'a around 4 p.m. An e-mail will be sent oat to the groups when the date and time is confirmed. 7 he approved concept for Capaha will be phased in over a period of time. The plan will include the needed infrastructure and will be a planning document for future improvements The Arena Athletic Field Improvements was allocated $701,800.00 under the Parks and Recreation Storm Water account. The phase one improvements included new lights and fencing_ Phase two focuses on the youth baseball fields along flawthoru Road. The rugby field was relocated to Osage and the fields were redesigned into a Four-plex for the younger ball players. Street lights will be installed and the golf maintenance staff will help sprig the outfields. Golf Foreman Randy I_ueder reported that they have marked their recommended placement of tee box 02 and 48. Ile suggested that everyone look at the placement of these tees and the markers and give their recommendations at the next board meeting. NEW BUSINESS A. Stencil Design Proposal Bob Pastrick spoke to Jeff Michel about the stencil design Caryn Michel wanted to present. Jeff has offered to lay an epoxy sealant logo in the sidewalk, in front of the new restroom that was donated by the Jaycees. Brian will forward the Pro Shop logo to Bob Pastrick. The board members suggested that Jeff present a couple different designs that they could decide on next month - B. Upcoming Tournaments Brian Schlicting reported on the following upcoming toumarecNs: Elks Parent Child Tournament- August 3" SEMO Labor Council Man Tournament—August 17i' Big Bogey Open—August 18°' Four Person Scramble - September 8's Senior 2 -Man Scramble - September 26`x. Special Olympics Missouri Outdoor Championship—October 12e' (;off( om se Adcismy Board July 26, 2012 Page 2 C. Firm Tee Program Scott Williams reported that he tact with Sam Blackwell to establish a new Fiat Too Chapter in Cape Girardeau. The Greater Council of SC Louis first Tee representative met with the local team_ They are projecting to start the program in September to provide a betrerjunior golf program for the community- 'they will be equal co-sponsors on recruiting participants. The Shawnre Park Center Shining Rising Stars Program will be one of the groups targeted. I he Cape Girardeau Country Club will be available for First Tee on Mondays and Aryan Gelf will be available for usage also. Kenny Boa mleft reported that Boothccl Golf averages 15-20 First Fee participants each week. REPORTS A. Policies and Procedures Scot[ Williams Scott Williams and Brian Schlichring will be niccung with the Politics and Procedures Conuninee in August or September. (Robert Patrick, Unhurt Guard and .hin Hastings) B. Planning /Development and Golf Course Improvements- Randy Lander Randy Larder reported that 1115 tee box is open and they have had positive feedback from golfers. C. Advertising and Prnntotinns— Brian Sclilieh[ing Brian provided it report comparing Ilse increased revamc this year compared to last your. they were up $14,640.00 for lune 2012 over the month (if Jmm 2011. The 2011-12 Racal year is an increase of $74,295.92 over 2010-I1. 'Rte nice weather and new Replay, Unlimilcl Twilight. lfappy flour and College Student Rates Promotions were noted as definite contributors for file increase. The rounds played wcrc up 2.697 for weekday and 1,216 for weekend for the fiscal year. Director Thompson stated that we are trying to establish what our Capacity and best marketing is for our course We want to cicurly define the weekday and weekend usage primo and non -prime time. The staff is narrowing the expenditurclrevenuc gap to obtain a better nefit loss ratio. I'he staff is looking it ways to get better ase of our concession and retail such as providing window service for concession items. Mcaibcn also suggested that statfgo outside to take advanced concession orders if line is Tong_ 1). SEMO Cup— Brian Schlichting Brian reported that he had two qualifying tnuntaments for the SIAM Cup- Hight golfers participated on the first Saturday and fine, the second Saturday- They have a total of 10 or 11 to participate at this tine. 'the Jaycees has nor provided any participants at this time. The SEMO Cup will be hold on October 13 at the Cape Girardeau Country Club. Other Business [ lie Parks & Reercarion Staff Bride were disvibuted to the are... . I here being no further business, the meeting was adjourned with a motion from Kenny Br arlett and seconded by Jim Jlastings. Motion passed. Respectfldly submitted, Gene Farrar Secretary (DRAl 1) CAPE GIRAIRDEAU PARKS AND RECREATION DEPARTMENT JAYCEE :NILINICIIPAL GOLF COURSE ADVISORY RD ARD MEETING .August 23, 2012 The Cap, Gr eedcao Municipal Galt Course Advisory Board met at the Osage Centrc on l'hurslay. August 23. 2012 at 12 noon Prescrc Robert Guard, Chairman Jack Watts, Vice-('hlilwnn Robert past ek. Board Mcm)cr Charles heady, Board Member Cnrvn Michel. Board Mcmbcr Jerry Bee,. Board Nfea bea Kenneth Bmmlelt, Board Mmnber Absent Ianncne Farrar. Secretary Jin, hustings, Jr., Board Mcmbcr WELCOME/INTRODUCTIONS Stall Pne,ent Julia Thompson, Dl rector c Pwks & Recreation Scott \Villimms, Recreation Division !\-Ianagel' Rock Davis. Parks Division Manana' Brian Schlichting. GolfCruise Manager Suvannc Cartci_ Itccrcation Coordinator Randy Lacdnt GolfCours, Foreman Matene Stone, Administrative Coordinator APPROVAL OF M INUF1 ES Chairman Robert Guard requested dm approval of last month's murales. Robert Pastrick stated that correction was needed that .luck Walt, spoke to Jell Michcl about the stencil design, not Robert Postdck, Jack Watts made a motion, seconded by Jerry Bley to ippove the tick 26, 2012 minutes as corrcet,d. Motion pulsed. OLD BUSINESS A. Parks and Recreation Stalin Water Projects Update Director Thompson inha rr,d the ntenther, that there ons a publ ie meeting lar the Capaha Park Maria Plan ,chole ton designs Were presented ha public input Ihcy Will he aecgnilm_ comments and recommendations through September 30"' ,a CenccIll flans A S R that onm presrnlcd. Plan A, with son.. components otPlen Ii, ha.a been the most populmdesign ,vith the smkeholde¢ at the treeing. the masterplan for the Cape l aco,is Trail is tic t_ wmpht nn as the .atall and design titin delithes:dew as cos needed. 'Ihe linin mops liii the proposed rut Improvements should be ready nv,t month. B. 48 Tee Rox the board d ,ausacd the placement of the we hos on d8 hole Jack `o, arts Crude a motion sewnded by Ball Pastri,k to noose dm tee bras back on 48. Aller discussion. the motion passed. C. First Tee Program Scott Williams red, led that they mct with Sam Blackwell and represeatutiv,s train the St. lauds Chapter for First i'ce. 1 he program is to promote lib skills lin' under -privileged Children orany child interested in the program. rhe cost is S4ilsession and they olTer scholarships for children that qualify under the free lunch program or school. Brian Schlichting stated that ,vc Will provide of active fucil hies at Osaec, Shao rev Pat Center and tire practice green at the gol f course. "thc upper level players Wil I play three holes tit the course. Scott W I HUIIIs cncaul'agd hound members to help on the prograur that Will be starting in September. JuryIlmy and Itobcrt Pastrick stated that they were interested. Scott stated the Shu,vnee Rising Stars Jill be encouraged to participate. The skill Imels are different but any child could stunt at the age of 5 or 6. The Cape Jaycecs,cill help sponsor and Scott encoul'oge the members to List additional sponsors. Kenny Bramlett rcportcd that there am grants an ai lable hom W elmart, 1CPenneys and other basinesses as possible means of Ibnding. the First I Cc it... the sponsoring gol l' mu¢e an allotment of mileage reimharscment for field a ips and instructar training, len'y luny added that the PGA has set a5,100.000.000 goal fur the program d,is y ear. 0 l 1110101 IM A. Stencil C'uryn Michel reported that he son is Waiting on the logos for the golf cowse Land Jaycas before he tan pamecd With the stencil design for the sidewalk. The doll ill send the logo m Jeff Michel. Gblf Course Advisory Bo t it August 23, 2012 Page 2 REPORTS A. Policies and PI Oced a res Scott Williams Scott Williams. Ill all Sehlieleing and Steatitic Curter will pull out the I)ACI S and ILLS fol the "Oil eowse and Fillet'cith till Pol'mies and I'rotedu e, C'onvnittee to discuss changes prior to the Septembermolting. I Rebell Pest ill. Robert (;uw'd and Jim I hatings) Julia reunitided the croup that the I necdl to heat least a 24 how' puhlic notice poled oe the meetings lite the Suh- curnmiaccs tis Bell m the lu LlIar huwd meetings. B. Planning /Develop ti¢tit and Golf (lcor,e l In ptrovernetits—Iter oily Lucile, handy I.hell cr mportcd that i18 and A2 tel bas v,as completed onc'scek all and they sere Ill m moil them toduY- .fuck WLll, sourag vl the board that they twill need to ger a plan ready for when the, host the SId11O Cup in 2014. Another sub -committee twill he torn ed to smrk on prcpa,al ons Binh, SIf%1O Cup. C. Adve,tis in, o till P ro oto t i o ns — Brim Sch It chtitig 11,iv,' Sell liohti t pmvidell u Isomer comparing the inercoecd , Ll cle, this year a mjewed to lett a-. lhey 'eLie op .$6,17( 40 for .July 2012 ovn'(he month of July 20 11 . l Ill, 2011-12 1lscal year is un Incr.tsc ofS77.080,97 over 2010-11. The rounds played trete up 2893 tot tveckdov and 1,091 Ibr weekend for tilt Ilscal Yc, r. the apcon rn g touaments for Septemher arc' • September&— Not un.. Open • Sept,II26—S<nior2-Men • Sgmebcr29— Sigma ('hi fownutiwnt Ilrian aim kill Ilumd the num Ilia llmt'eill be distiib tt d to it mull -out of 800-,000 and SLbNb) tJnisrerslty students- A suggestion was made to put the dull otthc re -designed greens and hiuwn of the course nn the Ili.' in the iuwre Ibr past users that may not he mvw'c of the Lnprosemell. the Vk crlising ( nmmittcc svl I I nrtke 111)111 nn eha11 gds ncededl lite Pdarc puhliartioo,. D. SEDIO Cop— Urian Schlialrting Itriun reported that he here 111111 ytalif 'mg tountmnat, for Lite SILMO Cup oil, 13 on the list titrthe fust LIAi mg round, Britn still fornard the in lbrntation to Robbie Cmatd m scud nut In the hale mem hership. Other Business Marcia StColl1111 send ma 1111 apdmed photic -end c -moil listing Ill the hoard memblo, Julia commended Randy Luella till' his espClLISC and issiswnce pith the athletic fields ut Sha'snre, Arena and Capahu. I tell hero, Fio further btslnCts, the meeong'sns adjourtied 'sith o motion from lack Walls and seconded by Cmyn Nlichd. Motion passed '1'Ill tie4 bolt( ot,,e NLb,son Bouid meCting'sill he held on 9dptemhr' 27' atthe Osage Cmninunity Cena'c. Relpcctlidly suhmiucd. Geoc 1-unur Secretary (DRAFT) CAPE GIRARDEAU PARKS AND RECREATION DEPARTMENT JAYCEE MUNICIPAL GOLF COURSE ADVISORY BOARD MEETING September 27, 2012 The Cape Girardeau Municipal Goll Course Advisory Board met at the Cape Girardeau Jaycee Golf Course on Thursday. September 27. 2012 at 12 noon. Present Hobert Guard, (Ihar.. Jack Watt,. VicoClearoo n Eugene Farrm. Secretary Jim Ilaslungs, Jr., Board Member Kenneth brooded, Board Member Charles l Icady, hoard Member Caryn Michel. Board Member Jerry Brcy. Board Member Absent Robert Pastrick. Board Member WELCOME/INTRODUCTIONS qui Present .Julia'I hompson, Director ofParks & Recreation Scott. Williams, Recreation Division Manaser Brock Davis. Perks Division Maurice, Brian Schlichting, Golf Course Manager Su,mmc Carter, Recreation Coordinator Randy Lueder- Cnif Course Poreman Marcia Stone, AdminisB'ativc Coordinator Guest: APPROVAL OF MINUTES Chairman Robert Guard requested the approsal of last month's minutes. Jury Bre) made a motion. seconded by Jack Wants to approve the August 3. 2012 minutes as mailed Motion passed. OLD BUSINESS A. Parks and Recreation Storm Water Projects Update Brock Davis reported that he and Julia will have a conleremu call this afternoon with Manning Design Son ices to finalize the details on the Cape LaCroix Trail. The firm should have the final proposal and cost estimate nest month. Director'I hompsm informal the members that the two concept proposals for Capaha Park Masser Plan arc on the website for public input through the remainder of September . S.W. f. Design Firm will lake the comments from the surxcT and staffto merge the two designs into one. rhes coil l present their final conception plan and Cost estimates nest month_ B. That Tee Program Brian Schlichting reported that they have six children enrolled in the Pirstl'ec Program and they are still open far more. Som Blackwell and Brian are running the program. They have e-nhailed the program information to all our youth leagues and distributed them to the Shawnee Park Center Rising Stars Program participants, advenieed in nor Pall Program Guide and made same calls to past participants. C. Board Member Contact List Marcia will e-mail the armed list of the board members. NEW BUSINESS A. Stencil Cars Michel reported that she received the golf course logo from Marcia and her son is working on the stencil design. The logn ,sill be placed on the Concrete sidewalk at the restroom entrance and will be no cost to the golf course I hev will prescat the artwork to the board for their approval and installation will he next spring. B. Board Member Term Expiration Robert Guard presented an appreciation plaque to lack Watts for his nine years m service. lack's term will expire nest month. A list ofpowntial new members was available for the member's revimv. The Chairman will give his recommendation to the City Manager prior to October 10",, REPORTS A. Policies and Procedures — Scott Williams Scott Williams reported that he mer ssith Urian Schlichting, Robert Guard. Robert Pastrick. Jim I lastingS and Surarre Carter to review and discuss the Policies and Procedures ofthe calf worse. Scott added that they would be murding nnec a year to make v n:vi$ions neQSaar., f.(1LF ( Of RSE All\'SOR V RO %RD SVP LUMBER 29.2013 PAGES Brian ace c the board members a summary of the changes that they will he proposing: • Cul -o ficanu will not allowed at the goof course. Patron will be given one warning. • I) scossion ofremote check-in procedures for the Jayvee members to reduce the wait time at the pro shop. • 1.1imination of allowing only one closed course tournament a month and Icm-ing that decision up to the GolfCourse Manager. • Brian will he scaring up a better rain check voucher on the computer s, tcm. • Brian is exploring the technology available for remote credit card scolce for the concession cart • The greens fee charge for the putting green will he eliminated. Brian will compose all the changes and present to the beard for their approval at the October messing. The policies will then he posted at the Pro Shop for the Paton', reference. Kcnny Branlctt suggested that they take a credit card for twelve or more people reSn ing Wa-Iimcs. Cancellations prior to 24 hours would not be charged. Marcia will e-mail the minutes from the Po1iry and Procedgrs Suh-Committee to the board. B. Planning/Development and Golf Course Improvements—Randy l.ueder Randy Lueder reported that he will have 7l8 tee box sod seeded and irrigation completed soon. tic has a blanket for the arca if we happen m gel a cold front. 'I he maintenance stafT is also seeding and staying lost spots and should be completed by October 15''. Randy informed the ging) that he is tying a new Northbridge Grass that has a more aggressive root than the Latitude Crass on k 8 tee. Randy added that they will be racck ing a new demo grinder soon_ Jen,- Hey gacc kudos to Bandy and his atalfon producing a better product every da) .'flie new tees arc outstanding. C. Advertising and Promotions— Brian Schlichting Brian reported that there is a sign-up sheet at the Pro Shop lin golfers interested in liorming a couples league. Brian oill check the influence of college students returning this bill'I he university is in coe,acd in hawing a club team playing at the course. D. SF.MO Cup— Brian Schlichting Bnan reported that they have completed the qualiNintournaments for the SBMO Cup and early nest eek the qualifiers and alternates will pair up. The tournament is Oclnher 13' wand the have agreed to provide shirts and additional funds for the SEMO CLIP. Other Business Brian Suhlichdng provided a report comparing the increased revenue this year compared to last year. Thc, were up $5.884.70 for August 2012 over die month of August 2011. The 2011-12 fiscal year is an increase of 581.623.82 Deer 2010-11, The rounds placed were up 3 295 far ouckdry and 930 for weekend for the focal year. I he upcoming tournaments fior September and October arc • September 29— Sigma Chi Tournament • October 4—Beta Alpha PSI • Octubcrl3—(ilowHal I Direeinr'I hompson has a homework assignment Inr the hoard members nor the October meeting. I!ach member will quality for pri/c by wearing the most outrageous golfoutfd. Scott Williams reported that the Spwial Olympics Missouri Fall Came, will at the golf coun'a on Ocwher 12" and they still need twelve volunteer,. There being no further business, the meeting was adjourned with a motion from Carve Michel and seconded by Jim I lasting,. Motion passed. The oust Golf Course Adcisoq Board meeting will be held on October 25's at the Osage Community Cense. Respectfully submittal Genc Farrar DRAFFJ CAPE GIRARDEAU PARKS AND RECREATION DEPARTMENT 3AYCFE MUNICIPAL GOLF COURSE ADVISORY BOARD MEETING October 25, 2012 The Cape Girardeau Municipal Gelf Course Advisory Board met at the Cape Girardeau Jaycee Golf Course on Thursdac. October 252012 at 12 noon. 1'nscart: Robert Guard, Chairman Jack Watts_ Vice -Chairman Eocene Farrar, Scerctury Kenneth BmmldL Board Member Jerry Brcy, Board Member Jim IListings. Jr_ Board Member Charles Ilead,. Board Member Ca- n Michel, Board Member Robert Pastriek, Board Member Jcrry Grim, Board Member Absent WELCOME/INTRODUCTIONS Jerry Grim was welamed as our new hoard member. Staff Present Julia Thompson, Director of Parks & Recreation Scott Williams. Itecrcatinn Division Manager Brock Davie ]'arks Division Manacar Penny Williams, Recreation Division Manager Brian Schlichting, Golf -Curse Manager Su/crane Carter. Recreation Coordinator Randy lacdcr, Gulf Course Portman Marcia Scone, Administrative Coordinator Gue,a APPROVAL OF MINUTES Chairman Imbert Guard requested the approval of last mo th s minutes. Jack Wares made a motion. sce adeJ by Jerry Bret to approve the September 27. 2012 minutes as mailed. Motion passed. OLD BUSINESS A. Parks and Recreation Storm Water Projects Update Director Thompson announced that S. W.'1. will present the Capaha Park Master Plan and Planning Design Scrciccs will present the Cape La Croix Trail proposal at the November Sir Cit} Council Meeting. B. First Tee Program Brian Schlichting and Jerry Bray informed the Mand members that Jerry Bucy, Brian Schlichting and Mike OssPce will he Pained Iia the First] cc Program_ Cap, Girardeau will have a separate afilliation from St. Louis, C. Couples League Goll -Course Manager Brian Schlichting reported that six coni haveslanted playing together on Sundays as the group pursues the ra gani/ation of a Couples League Next summer the will onderlaka expanding their league and placing every Sunday_ NEW BUSINESS A. Nomination of 2013 Election of Officers Robbie Guard nominated Curia Michel for Secretary. Jcrry Brey seconded the motion. Motion passed. Kenny Bramlett nominated Eugene Farrar as Vice -Chairman. Rnhhic Guard s'camdal the motion. Motion passed. Jim I la arae made a motion to namimax Charles Heady Chairman. CaDn Michel seconded the motion. Motion passed. REPORTS A. Policies and Procedures - Brian Brian Schlichting presented the proposed Jaycee GolfCourse Policies and Procedures for the hoard members rcvinv. The hoard members will make their decision on the proposal at the December meeting. B. Planning [Development and Gulf Course Improvements—Randy Louder Randy lu eder reported that 48 tee box has been sodded, seeded and stowed. The staff has mowed the arca three times and they will cover the Lee bot arca if the temperature drops down too low. The staffwill be remoxina a white mak tree and smae smaller trees on ill green. CALF (101;RSE ADVISOR)' ROIRD D(ToueR 35, gal I PAGE2 Randy in hurried the group that the Bollcourse just rexived a new grinder that replaced a 1960's model. This $42,000 purchase will allow the stuff to do all their set, ice on their equipment in-house. Kenny Burdett requested it fiscal year ecpense report. Ms. Thompson slated that the slat f will report on the last too fiscal years at the December meeting. C. Advertising and Promotions— Brian Seldichfing Brian Sehliehtinn provided a report comparing the increased revenue this year compared to last year. They tcere up $4.472.90 for Septcmhcr20122 aver the month of September 2011. Tire 2011-12 cal malar year i s an i ncrease n f$85.652A 7 m er 2010-11. The rounds placed were up 3.010 for weekday and 1.024 for weekend for the calendar year. The upcoming tournament for October is the Monster hall Open (Glow Ball) on Oemb r 27i', D. SEMO Cup— Brian Schlichting Brian reported that they had two closest to the pin at the SEMO Cap. Jack Watts secured the closest on IIole 42 at 183 yards with a throe ion and Jaycee Member Scott I Fancy gut a hole in one on 913 hole. Ilowccr. they still finished last out of twelve teams. "The Cape Jaycues doubled $620 towards the expenses of the SEMO (pup_ 'I he members agreed that September would he a preferred month to play the SEMO Cup. OTHER 13LJSINESS Scott and Penny Williams presented a viden on the recent Special Olympics Missouri State Fall Gamc,v that was held in ('ape (iirerdceo. The members that r.how cred at the event expressed their pride that the ChN of Cape Girardeau Parks and Recreation Department hunted the went. Chairman Guard reminded the members that the Jaycee Firebox will be launched on November 91° at the Charter Communications facility located at Silver Springs and Hwy 74 and encouraged cvaynnc to bring a toy. Director I hompson reminded the members that the Parks:md Recreation Foundation will hold their annual Spaghetti Dae fund ©iseron Novanhr 14'". She mcotmiged the board members to solicit sponsors of $100 ormore for the event and their donations would go directly to the golfcwurse foundation account, Chairman Guard expressed the board's appreciation of Jack Watts service mer the last nine }'ears on the board. Thee brine no further business, the meeting was adjourned with a motion from Robbie Guard and seconded by Kenny Bramlen. .Motion passed. The next Golf Coarse Advisor3 Board meeting will he held on Dencmher (1" at the Osage Community Centre. I,, cry one was encouraged to hung a wrapped golf Christatus ornament. Respectful l} submitted, Gene Farrar Sce"ary IURAPJ) CAPE GIRARDEAU PARKS AND RF.CRF.AUION DEPARTMENT JAYCEE MUNICIPAL GOLF COURSE ADVISORY BOARD MEETING December 6, 7012 The Cape Girardeau Municipal Golf ('nurse Advisory Board met at the Cape Girardeau Jaycee Golf Course on'I'hursday, December 6, 2012 at 12 noon. Present Robhic Guard, Chairman Eager parent. Secretary Kenneth Ilremlett Board Member Jerry Brcy. Board Member Jerry Grim, Beard Member Jim I listings, Jr., Board Member Chuck Ilcady, Board Member Carya Michel. Board Member Bob Pasmek. Board Member Ahscnt WELCOME/INTRODUCTIONS Staff Present Julia Thompson, Director ofParks & Recreation Sara Williams, Recreation Division Manager Brock Davis. Parks Division Maaaacr Penn, Williams, Recreation Division Manager Brian Schlichting, Goll'Course Manager Suvanne Caner, Recreation Coordinator Randy Lauder, Gulf -Course Foreman Marcia Stone, Administrative Coordinator Guest APPROVAL OF MINUTES Chairman Robert Guard requested the appnwal of Oember 25, 2012 minutes. Chuck Heady made a motion. seconded by .Ierry Br y w approve the minutes as mailed. Motion passed. OLA BUSINESS A. Parks and Recreation Storm Water Projects Update Dirccmr Thompson announced that S. W. T_ presented the Capaha Park Master Plan and Planning Design Scrvices presented the Cape La Croix Trail proposal attire Novcmher 5" City Council Muting. Scout Williams informed the members thatthcy would like to he the'] i re Right ofPurchasc for the adjoining property of the golf course. In 2019, on the Parks and Recreation/Storm Water Il they will propose movinglhe carts to the machine shed and expand the existing parking lot. The department will have a conceptual design ofthe course done in the future so we know where everything will tit when funds are available_ NEW BUSINESS A. Review 2009/10, 2010/11 & 2011/12 Expense/Revenue Budget Comparison Golf Pro Shop Manager Bryan Schlichting presented the cxpense/rcvenuc budget for Om past duce fiscal years. The beard requested the report for 2008/09 that would reveal a full fiscal year prior to the renovation of the golf course to see a true comparison of the expenses and mime prior to our improvements. Marcia Slone will email the report to the members. 7 *Mill ti E: A. Policies and Procedures—Brian Schlichting Kenny Bra mlett made a motion, see aded by Robert Pastrick to approve the Jaycee Golf Course Policies and Procedures as Presented. Motion passed. B. Planning /Development and Gulf Course Improvements— Brock Davis Brock Donis informed the Planning and Development Snb-( omrmare that he will be scheduling a time to meet with them W develop a proposal for the January meeting. C. Advertising and Promotions — Brian Schlichting Brian Schlichting provided a report comparing the increased revenue this vast compared to last year. I hcy vire down $9.954,13 for October and up $5,353.80 in November 2012 in their comparison last year the same time_ "the rounds played were up 3,166 for wcekdar, 783 for weekend for the fiscal year. COIF ( fICRSE ADN NORf ROAR2) IIrCFA1RER 6, 2012 P%GF 2 I I presented the 2013 1omnamunts schcdolal which are listed below: April 27 Altenburg Public Iandation`/n day Shut Down May o Alpha Kappa PSI May 16 Sl IMO Seniors —AII Dus Shot Down June 8 17" Annual 4-['etson Scramble—Closed All Das June 14 Meyer Family Reunion June 29-30 Jaycec2-Man— Shut Down Both Dass September 7 Autumn Open 4 -Person Scramble September 25 Senior 2-Man—Course Closed till 3:00 p.m. October Bela Alpha PSI —'6 day Shut Down Brian reminded the members trial the gulf course is running a Membership Special of'$50.00 offdte annual curt pass if then purchase or renew their membership before.larni I°. Mcmhcrs were also reminded that the Jaycee Golf Course haee gift cards available and makczgrcatgifttbr Christmastoriclp out on the membership or art pass. Scott ik oliams informed the members that J esus Roadhouse has a promotion going no" that for every S30 gift card purchased, customers receives $5.00 coupon towards the greens fee at the goltemrse. I ast year Ucy gyve gut over 6,000 coupons and dmy will he gaeJ through Uecembcr 31, 2013. D. SEMO Cup—Brian Schlichtink 'f he SEMO Cup report will be poetprmal until later next year. oEBER BUSINESS Jim Grimm will replace Jack Watts on the Pore, and Procedures sub-aunmitte, Bob Pasuick will replace Jack Watts oa the SkMO Cup Committee. 'There being no further business, the meeting was adjourned with a motion from Kcnny Brumlctt tiecondcd by Jim [losing, Motion passed. Jhe nest Golf Course Advisory Board meeting will he held on January 24, 2013 at the Osuuc Community Ccruc. Respectfully submitted Gerc I'armr Scerclary