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HomeMy WebLinkAbout2011(DW'7) CAPE GIRARDEAU PARKS AND RECREATION DEPARTMENT JAYCEE MUNICIPAL GOLF COURSE ADVISORY BOARD MEETING .January 20, 2011 The Cape Girardeau Municipal Golf Course Advisory Board met at the Osage Centre on Thursday, January 20, 2011 at 12 noon. Present: Robert Pastrick, Chairman Robert Guard, Vice Chairman Chris Janet, Secretary Charles Wagoner, Board Member Charles Heady, Board Member Ken Ward, Board Member Jim Hastings, Jr., Board Member Kenneth Bmmlett, Board Member Jack Watts, Board Member Absent: Staff Present Daniel D. Muse,, Director of Parks and Recreation Brock Davis, Park Division Manager Jared Tana, Golf Course Manager Marcia Stone, Administrative Coordinator Guest Congratulations from the members were extended to Director Muser on the announcement of his retirement on March 11's, 2011. APPROVAL OF MINUTES Chairman Pastrick requested the approval of the December 9, 2010 minutes. Charles Wagoner made o motion to accept the minutes as presented Robert Guard seconded the motion. Motion passed. OLD BUSINESS A. Parks and Recreation/Storm Water Projects Director Muscr reported that the Shawnee Park Center should be completed by the end of February 2011. Central Municipal Pool interior, bathhouse and deck work will be started in the Spring. The playground equipment has been installed at Dennis Scivally Park, The Arena Park youth balltields off of Hawthorn Drive will be reconfigured this summer. The staff will be completing the sidewalks at Shawnee Park Sports Complex over the next few months. The next eight years there will be various park projects that the staff will be completing and made possible through the Parks and RecreatimdStormwater"fax Initiative. NEW BUSINESS A. Cart Rental Pass Golf Manager Patrick Watson distributed a survey of Cart Rental Passes available in Columbia, Jefferson City and Poplar Bluff and his proposal for the Jaycee Municipal Golf Course. His proposal for the Jaycee Municipal Golf Course was the following: Annual Pass $550.00 20 Can Pass - IS holes $230.00 20 Cott Pass- 9 holes $115.00 The members inquired if the cart pass could be available immediately. Director Moser stated that he would check with the Finance Director if we could implement the fee this calendar year. Jim Hastings made a motion to initiate the new Can Rental Pass if Director Moser received permission. Kenny Bramlett seconded the motion. Motion passed. REPORTS A. Policies and Procedures - Robert Pastrick, Robert Guard, Jim Hastings No report. Golf Course Advisory Board January 20, 2011 Page 2 B. Planning and Development—Charles Wagner, Kent Ward, Charles Heady No report at this time. C. Advertising and Promotions - Jack Watts and Chris Janet Jack Watts stated that we need to get publicity out to the public about our course and the new fee if approved. D. Golf Course Improvements - Kenny Bramlett, Jack Watts. Kent Ward Randy Lueder reported that a new tee mower, tractor and new aerifter will be purchased for the course this year. The maintenance staff will be working on the floor in the pro shop and remove trees on 815 tee to open up the area. They also will be creating nature areas on 44, 5, 9, 6, 7, 8 and left side of the new 414 green and right side ofill5 green. E. SENO Cup - Jack Watts, Robert Pastrick No report OTHER BUSINESS Chris Janet suggeslal checking with Drury Southwest on the cost of o digital billboard sign for the course. There being no further business Jack Watts mode a motion to adjourn the meeting with Robert Guard's second. Motion passed. Respectfidly submitted, Chris Janet, Secretary (DRAFT) CAPE GIRARDEAU PARKS AND RECREATION DEPARTMENT JAYCEE MUNICIPAL GOLF COURSE ADVISORY BOARD MEETING January 26, 2011 The Cape Girardeau Municipal Golf Course Advisory Board mel at the Osage Centre on Thursday, January 26, 2011 at 12 noon. Present. Robert Guard, Chairman Eugene Farrar, Secretary Jack Watts, Board Member Jim Hastings, Jr., Board Member Charles Heady, Board Member Kenneth Bramlett, Board Member Jerry Brey, Board Member Robert Pastrick, Board Mcmbcr Absent'. WELCOME/INTRODUCTIONS Staff Present Julia Thompson, Director of Parks & Recreation Scott Williams, Recreation Division Manager Brock Davis, Parks Division Manager Jared Tanz, Gulf Course Manager Randy Luedeq Golf Course Foreman Marcia Stone, Administrative Coordinator Guest APPROVAL OF MINUTES Chairman Robert Guard requested the approval ofilre December 8, 2011 minutes. Charles Heady made a motion to accept the minutes as mailed with the correction on the Old Business, Parks and Recreation/Storm Water Projects report that it should read Assistant to the City Manager Brother Brooks not Heather Davis. Robert Pastrick seconded the motion Motion passed. OLD BUSINESS A. Parks and Recreation/Storm Water Projects Director'fhompson announced that the City Council approved SWT and Planning Design Studios firms for our park designer firms that would be under contract for the next five years for various projects pertaining to the Cape LaCroix'I rail and Capaha Park. Ms. Thompson explained that by using both firrns they are able to combine their strengths and weakness of each firm and they can work simultaneously on both projects. B. Noun Optimist Youth Golf Program Robert Pastrick reported that the Noon Optimist Youth Golf Program is a multi -day qualifying tournament for kids to qualify to compete in a tournament in Florida. He was not sure how a course qualified to hold the tournament. C. Top Three Promotional Policies The board members discussed several potential promotional policies and other local golf course promotions. Residential and Non -Residential Rates were also suggested. D. Review Marketing Package Deals Jared Tanz reported that he is currently running a $50.00 off cart pass for each returning member that renews their membership prior to February 29i' and an additional $50.00 off of a cart pass for recruitment a new member prior to February 29i' deadline. Chairman Guard suggested that we post the promotions on the Osage and A. C. Brase Arena Marquees. E. 2010/2011 Revenue and Expense Budget Jared 1'anz distributed the 20 Wit I Revenue and Expense report for the Jaycee Municipal Golf Course. The board members discussed trimming the expenses and increasing the revenue. Director Thompson stated that we need to build our family membership. The discount on the family cart pass is a good start. Jared also distributed a breakdown on the monthly rounds for 2011 which totaled 22,166 for the year. The board discussed the impact of the free golf that is provided. Ms. Thompson stated that the board will need to decide what would be a reasonable goal of revenue that we want to receive each year. If the board is comfortable with the arrangement then they must operate as prudent as possible. She suggested that they study the numbers and come up with some ideas. The board requested a list of the slow times so they could create more activity during that down time. Golf Course Advisory Board January 26, 2012 Page 2 NEW BUSINESS A. Election of Vice -Chain um Chairman Guard opened the Boor for nominations of Vice -Chairman for 2012. Bob Pastrick made a notion, seconded by Jim Ilastings that Jack Watts be appointed to serve as Vice -Chairman. Motion passed by acclamation. REPORTS A. Policies and Procedures — Robert Pastick, Robert Guard, Jim Hastings No report B. Planning /Development and Golf Course Improvements— Eugene Fan at, Charles Heady, Jerry Brey, Kenny Rramlett and lack Watts The staff and board members will be identifying 8 to 9 holes that they will be changing the senior tee boxes to meet IJSGA standards. There will be some tees that they will be splitting or sharing. This project will be done through a regular budget allocation of $34,000.00. C. Advertising and Promotions - lack Wets, Robbie Guard, Jerry Frey Reported earlier. O. SEMO Cup - Jack Watts No report at this time. OTHER BUSINESS A. Next Meeting The next mceGng date will be held oil Thursday, February 23itl at the Osage Centre. B. Jaycec Privileges Chairman Guard gave the board members the history behind the Cape Jaycee golf and cad privileges at tie golf course that was made possible with the donation of the property to the city. He explained that there is a strict guideline that has to be met with each member to be able to use the course privilege. 'there being no further business, the meeting was adjourned with a motion from Jack Watts and seconded by Jim Hastings. Motion passed. Respectfully submitted, Gene Farrar Secretary (DRAFT) CAPE GIRARDEAU PARKS AND RECREATION DEPARTMENT JAYCEE. MUNICIPAL GOLF COURSE ADVISORY BOARD MEETING February 24, 2011 The Cape Girardeau Municipal Golf Course Advisory Board met at the Osage Centre on Thursday, February 24, 2011 at 12 noon. Present Robert Pastrick, Chairman Robert Guard, Vice Chairman Jack Watts, Board Member Charles Wagoner, Board Member Charles Heady, Board Member Jim Hastings, Jr., Board Member Kenneth Bramlett, Board Member Absent: Chris Janet, Secretary Kent Ward, Board Member Staff Present Daniel D. Muser, Director of Parks and Recreation Brock Davis, Park Division Manager Jared Tanz, Golf Course Manager Marcia Stone, Administrative Coordinator Guest Ken Eftink, Assistant City Manager Assistant City Manager Ken Eftink was introduced to the board members_ Mr F,ftink was attending the board meeting as part of his participation in a City Supervisor Management Job Shadowing Program. APPROVAL OF MINUTES Chairman Pastrick requested the approval of the January 20, 2011 minutes_ Jack Watts made a [notion to accept the minutes as presented_ Charles Heady seconded the motion. Motion passed_ OLD BUSINESS A. Parks and Recreation/Storm Water Projects Director Muser reported that the Shawnee Park Center is nearing completion. Central Municipal Pool's bid opening for the interior, bathhouse and deck work"ill be next week_ 'Ilie target completion date for the pool is and June. Dan added that there is yearly funding for park projects such as shelters, playgrounds and restroom and Deet purchases allocated over the next eight years Golf Course Foreman Randy Lueder stated that twenty new carts would be purchased next year, which will replace all the older units that they currently have. The course has 72 carts now and they want to build to fleet to 80 to reduce the need to rent carts. B. Flags for Flag Day Charles Wagoner reported that Clarence Kelly is making the stands for the flags that they donated for designated flag days. C. Para Scope Golf Foreman Randy Laeder reported that the para scope has been built and is on 411. The scope is easily adjusted. Randy also reported that they are using red, white and blue flags all year around. D. New Restroom Randy reported that they would be constructing the new restroom behind #12 Tec Dox. The sewer and water are located at the site and Ameren Missouri has been contacted for the hookup_ The restroom will be very similar to the Riverhont restroom but stick built with cement board on the outside '[be restroom will be heated and have hot water. E. Pro Shop Randy reported that the maintenance staff put in a new floor, built shelves and display case in the pro shop. 'lltey are also putting in a ceiling and electric in the can shed and installed high efficient lights. Goff Course Advisory Board February 24, 2011 Page 2 NEW BUSINESS A. Trees Randy reported that there are a couple of decayed trees leaning on a resident's fence that A-1 Tree Removal received the bid for removal. A couple of new trees were planted on cart path 915 and left side of 914 green. There will be some crepe myrtles planted between the new trees_ B. Pro Shop Golf Course Pro Shop Manager Jared Tanz reported that this has been the best revenue for the month of February since he has been at the course. He also reported that the new can passes have been a Lit. They have sold seven so for. Director Muse, added that the board might want to look at increasing the private cart trail fee at a year or two. The new can pass that we offer is for unlimited use in one given day. Most golf cart owners have stated that the pass will be more economical than bringing in your private can. Jared reported that the course would open at 7 a.m. this weekend and they will be going to their regular season rates on March 13"i_ Jared also reported that the handicap program has been updated and on Ihhe. 'fhe handicaps and slope ratings will be posted on the bulletin board. REPORTS A. Policies and Procedures- Robert Pastrick, Robert Guard, Jim Hastings No report. B. Planning and Development -Charles Wagner, Kent Ward, Charles Heady No report at this time C. Advertising and Promotions - Jack Watts and Chris Janet The digital billboard sign for the course costs $700.800/month. D. Golf Course Improvements- Kenny Bramlett, Jack Watts, Kent Ward E. SEMO Cup - Jack Wants, Robert Pastrick No report OTHER BUSINESS There being no further business Robert Guard made a motion to adjourn the meeting with Charles Heady's second. Motion passed. Respectfully submitted, Marcia Stone, Recording Secretary (DRAFT) CAPE GIRARDEAU PARKS AND RECREATION DEPARTMENT JAYCEE MUNICIPAL GOLF COURSE ADVISORY BOARD MEETING March 24, 2011 The Cape Girardeau Municipal Golf Course Advisory Board met at the Osage Centre on Thursday, March 24, 2011 at 12 noon, Present: Robert Pastrick, Chairman Chris Janet, Secretary Kenneth Bomled, Board Member Jack Watts, Board Member Charles Wagoner, Board Member Charles Heady, Board Member Kent Ward, Board Member Jim Hastings, Jr., Board Member Absent: Robert Guard, Vice -Chairman Staff Present Brock Davis, Park Division Manager Jared Tanz, Golf Course Manager Randy Treater, Golf Superintendent Marcia Stone, Administrative Coordinator Guest: City Manager Scott Meyer Public Works Director Tim Gramling GUEST: CITY MANAGER SCOTT MEYER AND PUBLIC WORKS DIRECTOR TIM GRANILING City Manager Scott Meyer and Public Works Director Tim Gramling gave a presentation on the upcoming election, April 5, 2011, on the extension of the 25C Capital Improvement Sales Tax to reduce the expectant rate increase needed for the new treatment facility that the Department of Natural Resource has mandated completion by 2014_ Thesccond ballot issue is requesting voter approval For the funding source of the project. They were available to answer the board members questions on the issue APPROVAL OF MINUTES Chairman Robert Pastrick requested the approval of the February 24, 2011 minutes. Jack Watts made a motion to accept the minutes with correction to change the name of Clarence Kelley to Terrence Kelley, Kenny Bramlett seconded the motion to approve the minutes as corrected. Motion passed. OLD BUSINESS A. Parks and Recreation/Storm Water Projects Park Division Manager Brock Davis reported that the Shawnee Park Center is 99% completed and the ribbon cutting ceremony will be held on Monday, March 29"' at 11:30 a.m. Capaha Pool demolition bid opening will be held on April 4"' and estimated demolition to begin on April 18"'. The Parks and Recreation Advisory Board and staff are working on ideas and suggestions for the Capaha Park master plan. There will be a change order for Markey Associates to do an architectural rendering of the group's suggestions. Central Municipal Pool bathhouse renovation has begun and should be completed by the middle of June, Cape Splash will be opened for their second season in two months and the golf course greens are looking good. GolfCourse Superintendent Randy Lueder reported that the telescope is holding up pretty good It fogs up in the mornings some but their objective of seeing people at the landing area was achieved. B. Golf Course Improvements Golf Superintendent Randy Lueder reported that the stakes have been placed for the new restroom site. As soon as the connection with Amcom Missoori is made the statfwill start on the preliminary electrical installation and then they will start pouring the footings. The staff has had a few minor water leaks as the ground continues to settle, but averages only one per month. C. Rounds GolfCourse Manager Jared Tatra distributed a report on rounds played since re -opening July 2010 compared to 2008. The total increase for the eight-month comparison was an increase of 2,511. (Attachment) Golf Course Advisory Board March 24, 2011 Page 2 Board Member Charles Wagoner commended Jared Tans and Randy Linder for the goad working relationship that they have on maintaining the condition of the course and the guidelines that they set for the golfers on a daily basis. Park Division Manager Brock Davis reported that the Parks and Recreation Department fell $40,000 short of breaking even on their income/expense budget for this past year NEW BUSINESS A. Director Brock Davis informed the board marmots that he, Scott Williams and Penny Williams will be serving as interim director on a two -weak rotation basis but the members were encouraged to call Brock if there is any issues that needs to be addressed. March 25, 2011 is the closing date for the applications for the Parks and Recreation Director position. Jared reported that the course has been very busy this month. They will be opening at 8 a.m. this Saturday and start at 7:00 a.m. in April. Randy reported that the staff will start repairing the greens next week and they will be maintaining the flashes at a higher height with the new Triplex mower. REPORTS A. Policies and Procedures — Robert Pastrick, Robert Guard Jim Hastings No report. R. Planning and Development — C'.harles Wagner, Kent Ward, Charles Ileady No report. C. Advertising and Promotions - lack Wads, Chid; Janet The annual cart pass will be advertised again, D. Golf Course Improvements - Kenny Bramlett, Jack Watts, Kent Ward Discussed earlier. E. SEMO Cup - lack Watts No report OTHER BUSINESS The April 28, 2011 will be the next board meeting. There being no further business, the meeting was adjourned with a motion from Charles Wagoner and seconded by lack Watts. Respectfully submitted, Chris,lanet Secretary (DRAFT) CITY OF CAPE GIRARDEAU PARKS AND RECREATION DEPARTMENT JAYCEE MUNICIPAL GOLF COURSE April 28, 2011 The Cape Girardeau Municipal Golf Course Advisory Board met at the Osage Centre on Thursday, April 28, 2011, at 12 noon. Board Members Present: Robert Patrick, Chairman Robert Guard, Vice Chairman Chris Janet, Secretary Kenneth Bounden, Board Member Jack Watts, Board Member Charles Wagoner, Board Member Charles Heady, Board Member James Hastings, Jr., Board Member Board Members Absent: Kent Ward, Board Member APPROVAL OF MINUTES Staff Present: Jared Tanz, Golf Course Manager Randy Lueder, Golf Superintendent Diane Boyer, Administrative Secretary Chairman Robert Pastrick requested the approval of the March 24, 2011, minutes. Charles Wagoner made a motion to accept the minutes. Charles Heady seconded the motion to approve the minutes. Motion passed. OLD BUSINESS A. Parks and Recreation/Storm Water Projects Golf Course Manager Jared Tanz reported that the Shawnee Park Center is completed and officially open. Several people are using the weightroom in the morning and using the facility after school. They are even getting some rentals of the facility and basketball courts. Central Municipal Pool is currently closed to the public. The bathhouse renovation has begun and should be completed by the middle of June. B. Golf Course Improvements Golf Superintendent Randy Lueder reported that as soon as the rain breaks the staff will start working on the new restroom. They are waiting on Ameren Missouri but can run the generator if necessary. Randy got additional equipment in to help with maintenance the next couple of days. The staff will get everything mowed Monday. Due to all the rain, all of the ponds are full and running over. Randy stated that there are some nature area triangles at holes 4, 5, 6, 7, 8, 9 as well as the left side of 14. He asked the board members to look at them and give him feedback on whether the areas should be red staked or marked out of bounds. The sand traps did get hit pretty hard by the storms; however, the staff is working on them as well as the ditch along 13 and 14. Jared informed the board members that the wcb-based Handicapped Program is not set up on the computer yet. Even though it has already been rated, MIS still has to come out to the Golf Course and install it on the computer in the lobby. Golf Course Advisory Board April 28, 2011 Page 2 NEW BUSINESS A. Director Jared reported the candidates for the Parks and Recreation Director's position have been narrowed down to four people. Their interviews will be completed within the next couple weeks. Jared informed the board members that the 4 Person Scramble will be June 18'", 2011. Vice Chairman Robert Guard said the Jaycee Tournament is June 25'" and June 26"i, 2011. Board Member Charles Wagoner reported the RSVP Tournament is scheduled for July 15°i this year. Jared stated that he has received a few tee times for June but not too many for May. The board members showed a lot of interest in having a one -day Mixed Tournament. They feel it would fill up quickly. Jared said he would look into having some Mixed Tournaments. Randy reported that he received the okay on 15 new golf carts which will build the fleet to 80. They will begetting yid of eight or nine golf carts and three will move into Maintenance. Randy believes this will be plenty so they should not have to rent any. REPORTS A. Policies and Procedures — Robert Pastrick, Robert Guard, Jim Hastings ':o report. B. Planning and Development—Charles Wagoner, Kent Ward, Charles Heady No report. C. Advertising and Promotions —Jack Watts, Chris Janet No report. D. Golf Course Improvements —Kenny Bramlett, Jack Watts, Kent Ward Discussed earlier. E. SEMOCup— JackWatts No report. OTHER BUSINESS Robert Pastrick inquired about the new Frisbee Golf Course. Randy reported that the course is located at Capaha Park. The tees arc scattered throughout the park. The tees are 6' x 10' with a basket that you throw the frisbee in. Southeast Missouri State University paid $25,000 towards this project. Golf Course Advisory Board April 28, 2011 Page 3 Charles Wagoner reported that Terrence Kelley made stands and flags for the Golf Course and requested a picture be taken when the stands and flags are out. Jared will put them out on Flag Day and Independence Day and will call Terrence to schedule a time for the photo. The next board meeting will be held May 26, 2011. There being no further business, the meeting was adjourned with a motion from Jack Watts and seconded by Charles Wagoner. Respectively submitted, Chris Janet Secretary (DRAFT) CAPE GIRARDEAU PARKS AND RECREATION DEPARTMENT JAYCEE MUNICIPAL GOLF COURSE ADVISORY BOARD MEETING May 26, 2011 The Cape Girardeau Municipal Golf Course Advisory Board met at the Osage Centre on Thursday, May 26, 2011 at 12 noon. Present. Robert Pastrick, Chairman Robert Guard, Vice -Chairman Chris Janet, Secretary Kenneth Bramlett, Board Member Jack Watts, Board Member Charles Wagoner, Hoard Member Charles Heady, Board Member Kent Ward, Board Member Absent: Jim Hastings, Jr., Board Member APPROVAL OF MINUTES Staff Present Brock Davis, Park Division Manager Jared Tanz, Golf Course Manager Randy Lucifer, Golf Superintendent Marcia Stone, Administrative Coordinator Guest: Chairman Robert Paid ick requested the approval of the April 28, 2011 minutes. Robert Guard made a motion to accept the minutes. Charles Heady seconded the motion to approve the minutes. Motion passed. OLD BUSINESS A. Parks and Recreation/Storm Water Projects Park Division Manager Brock Davis reported that the Shawnee Park Center is open, had several rentals and the open gym has good daily attendance. The Shawnee Park Sports Complex lost one of the new scoreboards during the recent thunderstorm and Cape Splash will be opening for their second season this Saturday. Capaha Pool demolition began this week starting with the bathhouse. After the pool basin is removed the Parks & Recreation Advisory Board will make their Capaha Park Master Plan recommendation to the City Council. The board has discussed spray pad areas close to shelters, covered horseshoe pits as some of the amenities considered. Kenny Bramlett suggested including a tailgate area at Capaha Field. Brock reported that one of the remaining Parks and Recreation Storm Water Projects is to build a new restroom/storage area at the field and tear down the old gray maintenance building. NEW BUSINESS A. Director Brock Davis reported that the candidates for Director have been narrowed down to two candidates and estimated start date July I". B. GOUCnnr9e Improvements Christ Janet reported that the nature area on 04 and 9 approach is a bad area for overgrowth and causing delay of play with golfers looking for their balls. Randy Lucder staled that they would lake out the nature area. The board discussed moving the out-of-bounds marker on # 13 tee and 14 green to the nature area and putting burros on the right side of #13 and left side of 15 tee box. Randy stated that he could put a fence on the right side of#l5 tee box, move the water lines over and straighten. The largest expense would be moving the cart path. Golf Course Advisory Board May 26, 2011 Page 2 Randy reported that they will need to take the periscope on #11 apart and reseal. Art Schaupeler had suggested putting in signal lights which would be pretty costly. Kenny Bramlett suggested raising the tee and moving to the left to take away the blind spot- Randy will work with other staff members to see how much they would need to raise the tee for good visibility. Randy reported that Ameren Missouri is scheduled to make the hookups for the new restroom electricity next week. The golf maintenance staff will be sodding Cape Splash this week and three fields at Shawnee Park Sports Complex. The handicap system at the pro shop needs a new computer. Robert Guard stated that the Cape Jaycees would purchase the computer as part of their 2011 donations to the course. Jared will find out the cost and let Robert know how much to make the check payable to the foundation. The Bags will be placed out on the course Monday morning and removed Monday evening for the Memorial Day Observance. Chairman Pastrick suggested that the board and staff be thinking of options to speed up the play on #4, 5, 13 and 14 during scrambles. REPORTS A. Policies and Pi overtures — Robert Pastriek, Robert Guard, Jim Hastings No report B. Planning and Development—Charles Wagner, Kent Ward, Charles Heady No report. C. Advertising and Promotions - Jack Watts, Chris Janet Jared Tanz reported that KPVS is running a commercial for play at ten golf courses for S 100. They have only 70 left to sell. Jared will be appearing on KRVS Breakfast Break D. Golf Course Improvements- Kenny Bramlett, Jack Watts, Kent Ward Discussed earlier. E. SEMOCup- JackWatts 'fire SEMO Cup will be at the Cape Girardeau Country Club this year. OTHER BUSINESS Jared reported that there are tournaments scheduled every weekend in June. There being no further business, the meeting was adjourned with a motion from Chris Janet and seconded by Kenny Bramlett. Respectfully submitted, Chris Janet Secretary (DRAFT) CAPE GIRARDEAU PARKS AND RECREATION DEPARTMENT JAYCEE MUNICIPAL GOLF COURSE ADVISORY BOARD MEETING June23,2011 The Cape Girardeau Municipal Golf Course Advisory Board met at the Osage Centre on Thursday, June 23, 2011 at 12 noon. Present: Robert Pastrick, Chairman Robert Guard, Vice -Chairman Chris Janet, Secretary Kenneth Broaden, Board Member Jack Watts, Board Member Charles Wagoner, Board Member Charles Heady, Board Member Kent Ward, Board Mcmber Jim Hastings, Jr., Board Member Absent APPROVAL OF MINUTES Staff Present Jared Tana, Golf Course Manager Marcia Stone, Administrative Coordinator Guest: Chairman Robert Pastrick requested the approval of the May 26, 2011 minutes. Rohert Guard made a motion to accept the minutes as mailed. Chris Janet seconded the motion. Motion passed. OLD BUSINESS A. Parks and Recreation/Storm Water Projects Golf Course Manager Jared'I anz reported that Central Municipal Pool is now opened to the public. The pool has remained open to the swim teams during the bathhouse renovation. The weather has been a lot more challenging this year for Cape Splash Family Aquatic Center with the frequent storms but the revenue is still doing well with increased memberships. The main projects for the Parks & Recreation/Stormwater are wrapping up. The remaining project is for the park development will be spread out over the next few years. Capstan Pool demolition is completed and the master plan for Capaha Park is put on hold until the new Director, Julia Thompson starts on July 11, 2011. Golf Course Supervisor Randy Lueder and his staff are working on the new restroom walls. They plan to have the restroom completed by August. A. Golf Course Improvements Jared reported that they are going to have no mow areas on the right side of #13 and left side of # 15 tee box and mark with red stakes as a lateral hasard nature area. They will have a 6 foot fence on # 12 tee box for new and the water has been cleared up on #2. The maintenance staff will shave off the hill on #15 this fall and place bums on the left side and possibly the right side which will give better visibility to the fairway. The periscope is working well now. Randy will be placing some pave stone around the periscope for the shorter players. Jared reported that they had a two inch rain the morning of our Four Person Scramble which the start was delayed by two hours but the water was drained off well by the time they were ready to tee off. Golf Course Advisory Board May 26, 2011 Page 2 The flags will be placed out on die course again on July 4a'. The flags were in place on Memorial Day and Flag Day giving the course a very patriotic look_ NEW BUSINESS A. New Board Member Appointee Marcia announced that Charles Wagoner will be appointed to the newly formed Liquor Board and the Golf Course Advisory Board will have a new board members appointed at the next City Council Meeting. Copies of the Golf Course Advisory Board applicants were distributed to the members. The members will review the applications and make their recommendations to the City Council Members. REPORTS A. Policies and Procedures — Robert Pastrick, Robert Guard, Jim Hastings No report B. Planning and Development—Charles Wagner, Kent Ward, Charles Heady No report. C_ Advertising and Promotions- Jack Watts, Chris Janet Hmre was a nice article in the Southeast Missourian on the golf course describing the increase in play since the renovation. D. Golf Course Improvements - Kenny Bramletl, Jack Watts, Kent Ward Discussed earlier. E. SEMO Cup - Jack Watts The Board Members discussed having the Men's Individual Tournament again as part of the SEMO Cup Qualifier which will take place in October. It was suggested that all of the Board Members try out for the Jaycee Municipal Golf Course Team. Jared will be sending out the qualifier letter to all golf course members in July and lack Watts will speak to the Cape Jaycee members on trying out for the SEMO Cup. OTHER BUSINESS Jared will call the MIS Department in regards to the new computer for the handicap system. Kenny Bramlett stated that Bootheel Golf uses the Iland icap Match Play. There is a yearly fee $15 peruser plus $10 per person and the staff inputs in the information for the players. Robbie Guard reported that they currently have 46 teams registered for the Jaycee 2 —Man Scramble this weekend and they have 50 sponsors. There being no further business, the meeting was adjourned with a motion from Chuck Heady and seconded by Robby Guard. Respectfully submitted, Chris Janet Secretary (DRAFT) CAPE GIRARDEAU PARKS AND RECREATION DEPARTMENT JAYCEE MUNICIPAL GOLF COURSE ADVISORY BOARD MEETING September 22, 2011 The Cape Girardeau Municipal Golf Course Advisory Board met at the Osage Centre on Thursday, September 22, 2011 at 12 noon. Present Robert Guard, Vice -Chairman Jack Watts, Board Member Charles Heady, Board Member Jim Hastings, Board Member Eugene Farrar, Board Member Absent Robert Pastrick, Chairman Kent Ward, Board Member Kenneth Bramlett, Board Member Chris Janet, Secretary APPROVAL OF MINUTES Staff Present Julia Thompson, Director of Parks & Recreation Brock Davis, Parks Division Manager Jared Tanz, Golf Course Manager Randy Lueder, Golf Course Foreman Marcia Stone, Administrative Coordinator Gucst Vice -Chairman Robbie Guard requested the approval of the August 4, 2011 minutes. Charles Heady made a motion to accept the minutes as mailed. Jack Watts seconded the nation. Motion passed. OLD BUSINESS A. Parks and Recreation/Storm Water Projects Brock Davis reported that there is a dramatic improvement to Central Municipal Pool and the new bubble will be going up soon. Shawnee Park Center will have the front parking arca and entrance paved for an estimated cost of $100,000. Dennis Scivally Park Shelter and Playground was possible with donations from the Evening Optimist Club. The Shawnee Park Sports Complex Soccer/Football Fields are being re -seeded and a portable concession stand will be placed in that area of the complex. Director Thompson reported that the `Request for Proposals" from landscaping developments firms has been sent out. The approved firm will also be used for other trails and park improvements and tentatively scheduled to start January E'. B. Golf Course Improvements Golf Course Fmc nao Randy Lueder reported that they will be relocated Tee Box #15 and the area has been Bagged off. The high grass has slowed down the play on that hole. The tee box will be moved 100 foot to the left, the elevation will be 20-25 higher and the yardage will be the same. The staff will also clean off the brush and some trees in the area. C. Handicap Computer Robert Guard reported that the handicap computer will be put on hold for now. The Jaycees will be allocating the funds for bricklaying the new restroom. Jared will be contacting Ken Johnson with the Monday Night League on a used computer. Jared stated that he could start the logging of handicaps from his office. D. SEMO Senior Golf Association Jared Tanz reported that he met with the representative with the SEMO Senior Golf Association. They would like to hold their tournament mid-August. Randy stated that they will have 80 carts by then. They can provide shuttles from the parking lot to the club house. fn order to host the SEMO Senior tournament partnering with our golf course, we must offer $25 rounds of golf to SEMO Senior members. This would give a $3 weekday discount and $5 weekend discount to members. Jared reported it should be worth the discount with the increase in play from SEMO Seniors and to gain a tournament that could potentially bring in $5,000 in revenue on a weekday. The staff discussed that the discount for the seniors would not take place until after the winter rates expire. The board will plan to make a decision on the discount proposal at the October Board Meeting. Golf Course Advisory Board September 22, 2011 Page 2 NEW BUSINESS A. Crape Girardeau Jaycees Donation Director Thompson stated that she would like to have a formal recognition of the Cape Jaycees' donation of $5,000 for the bricklaying of the new restroom. B. Golf Course Coals Jared Tanz reported the attendance comparison from 2007/08 to 2010/11 full seasons of golf The course was up nearly 3,000 rounds growing from 20,300 to 23,100 and approximately $93,000 in revenue. Ms, Thompson stated that the board will need to decide what the goals are for the course and where they would like to be. REPORTS A. Policies and Procedures— Robert Pastrick, Robert Guard, Jim Hastings No report. B. Planning and Development — Eugene Farrar, Kent Ward, Charles Heady No report. C. Advertising and Promotions - Jack Watts, Chris Janet Jared Tanz reported that the golf course has an advertisement in "The Cape". This publication is located in all the hotels and tourist areas. Jared reported that Hampton Inn has recommended our golf course to their clients. Jared will be working on package deals from St. Louis— Stay and Play. Robbie Guard suggested advertising in the "573" publication that is published monthly in Farmington that hits a larger area. Director Thompson suggested incentives for non -peak times and youth. Jared stated that Rick Iictzcl will be promoting the First Tee at our course next year. D. Golf Course Improvements - Kenny Bramlett, lack Watts, Kent Ward Discussed earlier. E. SEMO Cup - lack Watts Robbie Guard reported that the Jaycee's have a good representation this year on the try outs for the SEMO Cup, The Jaycees will pay for one-half of the Eshirl cost for the team. Jared will start calling the candidates for the tournament meeting with the team and schedule the practice rounds. OTHER BUSINESS Director Thompson thanked everyone that helped in the SOMO Outdoor Championship and informed the board members that the event will be held in the fall next year. Randy Lueder informed the members that they had received donations from golfers for yardage markers. There being no further business, the meeting was adjourned with a motion from Jack Watts and seconded by Charles Heady. Motion passed. Respectfully submitted, Chris Janet Secretary (DRAFT) CAPE GIRARDEAU PARKS AND RECREATION DEPARTMENT JAYCEE MUNICIPAL GOLF COURSE ADVISORY BOARD MEETING October 27, 2011 'fhe Cape Girardeau Municipal GoICCourse Advisory Board mel at the Osage Centre on Thursday, October 27, 2011 at 12 noon. Present: Robert Pastrick, Chairman Robert Guard, Vicc-Chairman Jack Watts, Board Member Jim Hastings, Jr., Board Member Charles Heady, Board Member Kenneth Brani Board Member Eugene Farrar, Board Member Absent: Chris Janet, Secretary APPROVAL OF MINUTES Staff Present Julia Thompson, Director of Parks & Recreation Scott Williams, Recreation Division Manager Brock Davis, Parks Division Manager Jared Tanz, Golf Course Manager Randy Loader, Golf Course Foreman Marcia Stone, Administrative Coordinator Guest: Chairman Bob Pastrick requested the approval of the September 22,201 Iminutes. lack Walls made a motion to accept the minutes as mailed. Kenny Bramlch seconded the motion. Motion passed. OLD BUSINESS A. Parks and Recreation/Storm Water Projects Director Thompson reported that there are a few minur improvements that are being completed at Shawnee Park Center and Shawnee Park Complex. The staff will he beginning Phase IT of the Arena Park Athletic Fields over the winter. The Request for Qualifications for Park Designer firms is due today. There will be two or more designers chosen to work on the Capaha Park Master Plan and several other future projects. B. SEMO Senior Association Jared Tana reported that the staff will be reviewing the SEMO Senior Association contract and will be making revisions to work with all parties. The reduced senior fee would be effective when the winter rates expire and when final approval is made by the board. C. Cape Jaycee's Donation Recognition There will be a ribbon cutting and check presentation scheduled sonelinne before Thanksgiving for the Cape Jaycee's donation of the new restroom at the golf course. D. Handicap Systcm Update Jared Tanz will be meeting with Monday League Representative Ken Johnson in regards to the handicap system that they are looking at purchasing. E. Golf Course Improvements Golf Course Foreman Randy Luedcr reported that they are in the process of relocating Tee Box ft 15 and sonic trees and brush has been removed_ They are evaluating the approach view each time they make an adjustment. The transition will be made slowly over the next few months. He encouraged the members to make frequent evaluations of the tee box area and relay suggestions to the staff. NEW BUSINESS A. Golf Course Goals Jared Tanz presented some new marketing ideas to the board members to review over the next month. (See attached) Julia stated that she would like to have our marketing focusing on more family and youth participation at the course. Golf Course Advisory Board October 27, 2011 Page 2 Robert Paso ick will contact the Noon Optimist representative on the youth golf program that they offer to see if we can partner with them. The Board Members present liked the idea of a membership package that would include the water park and golf course. Suggested tournaments included a Fishing/Golf Tournament and Mixed Tournament. The staff will get some dates available for upcoming tournament possibilities at the next meeting. B. Next Meeting The next board meeting will be held on December 8, 2011 at the Osage Centre. This witl be an excused meeting if any member is unable to attend. Director Thompson suggested that everyone bring a small golf item as a gift exchange to the December meeting and she will provide dessert. C. 2011 Parks & Recreation Foundation Spaghetti Day Julia encouraged the board members to attend our annual Parks & Recreation Foundation Spaghetti Day that will be held on November 16i' from 1 I a.m. to 7 prin. The event will have entertainment and possibly wine available during the evening meal. The members were encouraged to sell sponsorships. Marcia distributed the volunteer list and dessert list for the members for the event. REPORTS A. Policies and Procedures — Robert Paslrick, Robert Guard, Jun Hastings No report. B. Planning and Development—Eugene Farrar, Kent Ward, Charles Heady No report. C. Advertising and Promotions - Jack Watts, Chris Janet Reported earlier. D. Golf Course Improvements - Kenny Broaden, Jack Watts, Kent Ward Discussed earlier. E. SEMO Cup - Jack Watts Jared Tanz reported that the Cape Jaycee Team played and made a little improvement on their points this year. Jared will contact Jack Cannell and or Jimmy Sides to see if we can get our course hosting the event in 2014. OTHER BUSINESS Marcia announced that Kent Ward had exceeded his absentee allotment for a twelve month period and his board position would be going to the City Council for a replacement or a request for reappointment if Kent would like to reapply. Board members were encouraged to notify potential board member candidates that we have a vacancy_ There being no further business, the meeting was adjourned with a motion from Robert Guard and seconded by Eugene Farrar. Motion passed. Respectfully submitted, Marcia Stone Recording Secretary (DRAFT) CAPE GIRARDEAU PARKS AND RECREATION DEPARTMENT JAYCEE MUNICIPAL GOLF COURSE ADVISORY BOARD MEETING December 8, 2011 The Cape Girardeau Municipal Goff'Course Course Advisory Board met at the Osage Centre on Thursday, December 8, 2011 at 12 noon PresenC Robert Guard, Vice -Chairman Eugene Farrar, Board Member Jack Watts, Board Member Jim Hastings, Jr, Board Member Charles Heady, Board Member Kenneth Bramlett, Board Member Jerry Brey, Board Member Absent. Robert Pastries, Chairman Chris Janet, Secretary Staff Present Julia'rhompson, Director of Parks & Recreation Scott Williams, Recreation Division Manager Brock Davis, Parks Division Manager Jared Tanz, Golf Course Manager Randy Loader, Golf Course Foreman Marcia Stone, Administrative Coordinator Guest: WELCOME/INTRODUCTIONS New Board Member Jerry Bray, replacing Kent Ward, was introduced to the members. Mr. Brey was a golf board member in the 1980's and he gave his brief biography and his desire to serve on the board. APPROVAL OF MINUTES Vice-Chairnrun Robert Guard requested the approval of the October 27, 201 tortures. Kenny Bramlett made a motion to accept the minutes as mailed. lack Watts seconded the motion. Motion passed. OLD BUSINESS A. Parks and Recreation/Storm Water Projects Director Thompson reported that Phase II of the Arena Athletic Fields is underway with the staff laying out the field design over the winter. S W"r and Planning Design Studios are the two park designer firms that we are recommending to the City Council for approval to enter into contract agreement. Capaha Park has $300,000 of improvements that the design firms will be working on improving the drainage, access and lighting that will tic in with the new Broadway corridor design. The Cape LaCroix Trail will be another priority area that the design firms will be focusing on. The trail will be connecting at Walden Park and the Conservation Property in the next six months. The Riverfrom trail will be extended from Sloan Creek to Red Star Boat Launch and the south side will be extended to the River Campus. Assistant to the City Manager Heather Brooks applied and was awarded a bike grant that included road signs and educational information on sharing the roads for bike safety. Some of the members indicated that they were aware of the signs and questioned one that was placed in the middle of the road in front of the Show Me Center. Ms. Thompson will follow up on the placement of the sign. B. SEMO Senior Association Robert Guard made a motion, seconded by Jerry Brey to approve the reduced SEMO Senior fee of $25 which would include cart for 2012. The reduced senior fee would be effective when the winter rates expire. Each senior would pay the SEMO Senior Association $35 to become a member. The impact on the golf course will be re-evaluated after one year. Motion passed. C. Cape Jaycee's Donation Recognition There will be a ribbon cutting and check presentation from the Cape Jaycees on the new restroom scheduled for April 28, 2012, Friends of the Parks Day at the golf course. D. Noon Optimist Youth Golf Program Due to Robert Pastrick's absence, the report on the Noon Optimist Youth Golf Program was tabled until the January meeting. E. Review Marketing Package Deals Jared T'anz reported that the department is looking at offering a Family Can Pass for 8004850.00 for two people. Another membership package under consideration included the water park and golf course combo. Jared also suggested giving current members a gift card for a free golf can rental when renewing their pass for 2012. Golf Course Advisory Board December 8, 2011 Page 2 Other promotional suggestions included a Fishing/Golf Tournament and Mixed Iournaurents..Jared provided the upcoming lournunent listing to (Ire aambexs. The board will need to decide where use can fill in with tournaments or programs for next year. Puerto, Thompson requested that the board members present their top (fit" promotional policies they would like us to work on at the January meeting. She added that we also need to establish programs to develop grass roots with our young golfers and sroiors and identity non -peak times for lie, prmnmental ideas. Jared I anz will present the land 2020111 Revenue and Expense Budge( at the January sneering for (lie board's review. He stated that They have seen 6-8% more traffic since the renovation. Ms. Thompson al r, suggested having a representative from the Chamber of Commerce as a guest speaker at one of our upcoming meetings. NEW BUSINESS A_ Election of Officers Vice -Chairman Robbie Guard opened the floor for nomination of officers for 2012. Jerry Bray made a motion, seconded by Jim Hastings to mmniness Robbie Guard for Colonize, Chris Janet, Vico-Chairman and lingerie Farrar as Secretary, Motion passed. B. Sub-Commiltex Appointments Jerry Bray will replace Kent Ward on the GottCourse Improvement Committee, Planning and Development Committee and Advertising and Promotions. Robbie Guard requested to serve on the Advertisement and promotions Sub-Commince. Other adjustments on lire sub -committees can be made at the January meeting. Members may contact Marcia and let Visa know what committee they would like to serve on. REPORTS A. Policies and Procedures—Robert Pastrick, RobertGuard, Jim Hastings No report. B. Planning and Development —Eugene Farrar, Charles Heady, Jerry Brey No report. C. Advertising and Promotions - Jack Watts, Chris Janet, Robbie Guard, Jerry prey Reported earlier. D. Golf Course Improvements- Kenny Bmmlelt, Jack Walls, Jerry Brey Golf Course Foreman Randy Luedcr reported that the maintenance Staff arc continuing to clear trees on 415 lee and will be removing the stumps. E. SENO Cup - Jack Watts Jared Tanz reported that he will set up try -out dates for the SEMO Cup earlier this next year which should help increase the cnlries. OTHER BUSINESS A. Handicap System Update Jared reported they now have a new computer set up for the handicap system. B. Other Vice -Chairman Robbie Guard reported that the Cape Jaycees will be delivery toys for over 2,000 children and Christmas for the Elderly, through the Health for Senior Services, providing living supplies for 40 seniors. C. Next Meeting The next board meeting will be held on Thursday, January 26, 2012 at the Osage Centre, There being no further business, the meeting was adjourned with a motion from Robert Guard and seconded by Kenny Bramlen. Motion passed, Respectfully submitted, Marcia Stone Recording Seen=wry