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HomeMy WebLinkAbout2009:URA F7) CAPE GIRARDE.AU PARKS AND RECREATION DEPARTMENT JAYCEE MUNICIPAL GOLF COURSE ADVISORY BOARD MEETING .January 22, 2009 The Cape Girardeau Municipal GOH Course Advisory Board met at the Osage Community Center meeting room on [hursday, January 22, 3009 at 12 noon. present: Jim [last ing,. Jr-, Chainnan Kenneth Bram len, Vice Chairman Robert Pastrick. Secretary Kent Ward, Board Member Charles I [cad), Board Member Jack Want. Board Mcmbcr Jackie Ahrens- Board Member Robert Guard, Board Member Charles Wagoner Board Member Absent: Guest: APPROVAL OF MINUTES Staff Present Daniel D. Maser, Director of Parks and Recreation Randy Lueder. Golf Superintendent Marcia Stone, Administrative Assistant Chainnan Jim Ilastings requested the approval of the December IS, 2005 minutes- Chuck Heady made a motion to accept the minora and Charles Wagner seconded the motion. Motion passed. OLD BUSINESS A. Parks and Recreation/Storm Water Projects Director Maser into rmed the board members that An Schaupeler and the staff mel with I I general golf contractors and approximately four sub -contractors for a pre-bid meeting at the Jaycee Municipal Golf Course. The sealed bids will be in b} Julian 30" The staff will evaluale the bids and make their recommendation to the City Council. 'I'hc course is scheduled to be closed partially by June 10ih with the front nine available possibly until the end of June. The Jaycee Two -Man Scramble and Ladies Annual 'foumaments will be moved up. There Lane be some adjustments made a(Ier the contract has been awarded. Cape Country Club has not called back with a special for our current golf course pass holders. Kenny Broaden reported that Boothill Golf would oiler a discount for OUT paid puss holders and Arena Golf has indicated a special rate also. The golf maimcnunce staff is putting in a pump skid and flume on 010 and saving $30,000.00 by not contract Lig the work_ Ameren UL wants to put new underground lines in the course and go with a true three-phase power. Jack Wars asked if we were going to dredge ?I0 pond The cost would be loo much to contract out and the staff would have to do this project. We may have to put off some things fill later and do in-house. We are going to do as much as we can with the contractors to get the basics completed. The cost of the gravel and sand cost may dictate a lot what we can do Currently, we are removing the trees that are recommended for removal on the plan_ A temporary fence will be put up to keep the golfers out of construction area. Hard roads will be used for the contractors at all times to get in and out of the course- The staff will stock pile some gravel and sand on the lower parking lot and by P3. "fhc river Four trail construction has begun. The Orel purchases are being bid out "fhc community center and aquatic center arc now in a development design phase. Director Muser will be making presentation on the project updates at the Lion's Club next week and other civic groups in the future. The plans for the get] course, family aquatic center and Osage Community Centrc are displayed at the Usage Communit, Centre for citizens to view. j;olf Course Advisory Board January 22, 2009 Page 2 NEW BUSINESS A. 2669 Sub -Committees Policies and Procedures - Robert Pastrick. Robert Guard. Jim Hastings Planning and Development—Charles Wagner, Kent Ward, Charles heady Advertisement and Promotions — Jack Watts, Jackie Ahrens Golf Course Development— Kenny Bramlett, Jack Watts, Kent Ward SEMOCup- Jack Watts REPORTS A. Policies and Procedures No report. B. Planning and Development No report at this time. C. Advertising and Promotions No report at This time D. Golf Course Improvements Reported earlier. E. SEMOCup OTHER BUSINESS "Ihere being no finther business, the meeting was adjourned by Jack Watts and seconded by Charles Wagner. Respectfully submitted, Robert Puslrirk, Secretary (DRAFT) CAPE GIRARDEAU PARKS AND RECREATION DEPARTMENT JAYCEE MUNICIPAL GOLF COURSE ADVISORY BOARD MEETING April 23, 2009 The Cape Girardeau Municipal Golf Course Advisory Board mel at the A. C. Burse Arena Fairboard Conference Room on Thursday, April 23, 2009 at 12 noon. Present: Jim Hastings, Jr., Chairman Kenneth Bramlett, Vice Chairman Robert Pastrick, Secretary Kent Ward, Board Member Charles Wagoner Board Member Charles Heady, Board Member Jack Watts, Board Member Absent: Robert Guard, Board Member Jackie Ahrens, Board Member APPROVAL OF MINUTES Staff Present Daniel D. Muser, Director of Parks and Recreation Jared Tanz, Golf Course Manager Randy Luedeq Golf Superintendent Marcia Stone, Administrative Assistant Guest: Chairman Jim Hastings requested the approval of the March 19, 2009 minutes. Charles Wagner made a motion to accept the minutes and Charles Heady seconded the motion. Motion passed. OLD BUSINESS A. Parks and Recreation/Storm Water Projects Director Muser reported that he is waiting on the bonds and liability insurance from Oliphant Golf Inc. to complete the contract. The Oliphant Golf Vice President Jason Nan, spent two days walking the course to get a better understanding of the course layout. The irrigation, replacing the 20 plus year old system will be installed first. Th, new system will be 100% more efficient, A handheld keypad will allow Randy to select the areas that need to be watered. Golf Course Superintendent Randy Lueder reported that the maintenance staff has removed all but one of the selected trees. The wet well has been installed. The new pump station valued at $91,000.00 arrived yesterday. AmerenUE will supply the conduit and wire for the new underground electric lines. All the projects should be completed that the maintenance staff had scheduled before the contractor arrived on site. The staff is still looking at the material and supply cost to see what the contractor may be able to do. The tee box on 910 has been roughed in. The pond on #10 will be a little bigger. The pond on #8 will be done in- house later. Director Muser staled that if the contractor needs to have the course shut down a little earlier than that is what we will do. Several members reported that pass holders are questioning when the course will close down. Tentative plans now are to be at nine holes by the second week of June and completely closed by the end of June. The staff will wail until the construction work is completed to build the can paths on the five new holes. The bids for the A. C. Brase Arena renovation closed on March 17 under bid and all projects are included. Zoellner Construction was the low bid. This project scheduled for completion by August 15, 2009. Phase I (Site Preparation) for the Aquatic Center and Osage Community Centre bid opening will be in May I st. The bid opening for the main package construction will be on May 18i' Golf Course Advisory Board April 23, 2009 Page 2 The new community center and Shawnee Park Sports Complex and Shawnee Park Community Center bid openings will be the first of May. The Park Maintenance Division staffhas completed the concrete and foundation work for the Shawnee Park Sports Complex maintenance building and Sides Construction has begun construction. The Park Maintenance and Arena Park Maintenance building will be constructed next. The Indian Park shelter has been completed and playground will be installed soon. The board members inquired on the elevated -walking track at the Osage Community Center. Director Moser informed the members that the codes have changed since the building was constructed and the support beams would not support the elevated track. However, the addition to the fitness room will allow us to have a nice walking track around the perimeter of the fitness area and the walking track will be available even when there are special events on the main floor. Seventeen lups around the track will equal one mile. NEW BUSINESS No new business report. REPORTS A. Policies and Procedures — Robert Pastrick, Robert Guard, Jim Hastings No report. B. Planning and Development—Charles Wagner, Kent Ward, Charles Heady No report at this time. C. Advertising and Promotions -Jack Watts, Jackie Ahrens The board members discussed letting the sponsors keep the old lee markers on the five holes that will be re -aligned and renew the sponsorship on all the holes on the course. The staff will check if alterations can be made to the existing markers. Kenny Bramlett reported that Bootheel Golf still gets their markers from Bill Schwenk, Director Moser advised the members that he would not recommend getting the golf cart card sponsorships. The new cards were not produced and the company is apparently out of business. I he sponsors did receive several free rounds to the golf courses for their sponsorship. D. Golf Course Improvements - Kenny Bramlett, Jack Watts, Kent Ward No report at this time SEMO Cup - Jack Watts Jared Taint will send out a SEMO Cup qualifying letter to the members. The SEMO Cup will be held at the Cape Country Club this year. OTHER BUSINESS Jared Tanz reported that he will have a half-day shut down this weekend but only ten teams are scheduled to attend. The course will tentatively open back up late afternoon. Ile has a mini tournament mid-May. A reminder was made that the May meetings will be held May 21". 'fhe board members commended Randy Lucder and his staff on the fast tum around they produced to get the course ready for the contractor. Golf Course Advisory Board April 23, 2009 Page 3 Charles Wagoner suggested that the Pro Shop personnel check the course conditions at 9 a.m, and/or 10 a.m. to see if the can path only rule can be lifted. There being no further business, the meeting was adjourned by lack Watts and seconded by Kenny Bramlett Respectfully submitted, Robert Pastrick, Secretary (DRAFT) CAPE GIRARDEAU PARKS AND RECREATION DEPARTMENT JAYCEE MUNICIPAL GOLF COURSE ADVISORY BOARD MEETING July 23, 2009 The Cape Girardeau Municipal Golf Course Advisory Board met at the Jaycee Municipal Golf Course on Thursday, July 23, 2009 at 12 noon. Present: Staff Present Jim Hastings, Jr., Chairman Daniel D. Musser, Director of Parks and Recreation Kenneth Broaden, Vice Chairman Brock Davis, Parks Division Manager Robert Pasnick, Secretary Jared Tanz, Golf Course Manager Jackie Ahrens, Board Member Randy Lowder, Golf Superintendent Kent Ward, Board Member Marcia Stone, Administrative Assistant Charles Wagoner Board Member Charles Heady, Board Member Jack Watts, Board Member Absent: Guest: Javier Solas, Oliphant Golf Robert Guard, Board Member APPROVAL OF MINUTES Chairman Jim Hastings requested the approval of the June 25, 2009 minutes. Jack Watts made a motion to accept the minutes as mailed and Kenny Bramlett seconded the motion. Motion passed. NEW BUSINESS No new business report. OLD BUSINESS A. Parks and Recreation/Storm Water Projects The Phase 2 (Main Project) for the Family Aquatic Center and Osage Community Centre was awarded to Penzel Construction at the July 6, 2009 City Council meeting. The A. C. Brase Arena renovation is well underway with the upgrading to the cicctrical and HVAC system, new roof and office additions. The staff is restructuring the specifications to rebid the Shawnee Park Sports Complex and New Community Center. The Parks Division Staff is working on the playground structure at Indian Park. GolfArehitect An Schaupeter gave the update on the golfcourse project. Irrigation is in on the back nine greens. The sand is in on 91 I, 13 and 15. Irrigation and bunkers are in an 415. New tees are in and Randy is putting in the cart paths. They are working on the next set of holes. Number 8 has been roughed in. 'Ihe pond has been drained on 48. The can path on 913 has been moved a little bit. B. Yardage Markers Jared reported that Liley, Monument stated that it would be too expensive to re -do using the same tee markers. The estimated price they quoted was $799 per hole for a new marker. If we install the markers the cost would be $795 or $895 if install. fie is also waiting on prices back from Ford Monuments, Bruer and Graile Monument in Perryville, MO. Jared also informed the board members that he received a quote from a company that offered plastic tee marker to cover over the present markers for $400-$500. He has requested a sample. Jim Hastings suggested that Jared get a quote from Kennett Monument Company. Golf Count Advisory Board July 23, 2009 Paget Randy Lauder suggested that the Policies and Procedures Committee look at the tales and regulations concerning •4 using rnrt path only next year for the tees and greens, Art agreed that next year will be very critical. "Ifie longer we can let it grow the stronger it will get. We need to look at restricting carts to can paths only for one season and not let the grass get beat down. It emphasized that it would need to be rigidly enforced by the marshals. REPORTS A. Policies and Procedures — Ruben Pastrick, Robert Guard, Jim Hastings No report. B. Planning and Development — Charles Wagner, Kent Ward, Charles Heady No report at this time. C, Advertising and Promotions- Jack Watts, Jackie Ahrens No report. D. Golf Course Improvements- Kenny Bramlett, Jack Watts, Kent Word No report at this time. SEMO Cup —Jared Fant' Jared Tanz sent out a reminder to the SEMO Cup candidates to pay their required foe. There will be four alteratives eligible for the SEMO Cup, OTHER BUSINESS The next board meeting will be held at the Jaycee Municipal Golf Course. There being no further business, the meeting was adjourned to lour the course by Jackie Ahrens and seconded by Charles Wagoner. Motiou passed. Respectfully submitted, Robert Pastrick, Secretary 4 P (DRAFT) CAPE GIRARDEAU PARKS AND RECREATION DEPARTMENT JAYCEE MUNICIPAL GOLF COURSE ADVISORY BOARD MEETING September 24, 2009 The Cape Girardeau Municipal Golf Course Advisory Board met at the Jaycee Municipal Golf Course on Thursday, September 24, 2009 at 12 noon. Present: Jim Hastings, Jr., Chairman Kenneth Bramlelt, Vice Chairman Robert Pastrick, Secretary Robert Guard, Board Member Jackie Ahrens, Board Member Kent Ward, Board Member Charles Wagoner Board Member Charles Heady, Board Member Jack Watts, Board Member Absent APPROVAL OF MINUTES Staff Present Daniel D. Moser, Director of Parks and Recreation Brock Davis, Parks Division Manager Jared Tanz, Golf Course Manager Randy Lucifer, Golf Superintendent Marcia Stone, Administrative Assistant Guest: Art Schaupeter, Golf Architect Chairman Jim Hastings requested the approval of the August 27, 2009 minutes. Charles Wagoner made a motion to accept the minutes as mailed and Charles Heady seconded the motion. Minion passed. NEW BUSINESS No new business report. OLD BUSINES A. Parks and Recreation/Storm Water Projects Director Moser reported that the A. C. Brase Arena renovation is completed and the public is invited to attend a ribbon cutting ceremony on Wednesday, September 30, 2009 at 11:00 a m. The Shawnee Park Sports Complex and Shawnee Park Center athletic fields and site development projects were awarded to Nip Kelly Equipment Company with the low bid. The building will be bid out in November. '[he Family Aquatic Centerproject contractors have poured the floor for the lary river_ The rebar is being installed for the walls to be followed by sholcrcte. They are digging the footings for the bathhouse and footings for the Osage Community Centre expansions. The Arena Athletic Fields fence and lighting materials are being bid out. The Shawnee Park Sports Complex Division staff and Parks Division staff will start installing the lights and fence this fall_ Golf Architect An Schaupeter informed the board members that Oliphant Golf workers finished their work today. All of the grass is in and the next nine months are very critical stage for the grass to be strong and hardy- It will be important job for the board members to stress to the golfers to be patient. He commended Randy Lucifer and his staff on the fine job they did on the improvements. He added that they contributed a lot more to the completion of the course improvements than any other course that he has dealt with. Randy Lueder reported that 47 and 48 greens will be rolled today. The staff has mowed 41-4, #10, 411.915, 417 and 018 greens about four or five times now. He added that the only problem that has occurred is when we had the one inch rain and it washed some of the areas and they had to fill in with new mix again. The staff will continue to fill in any other washed out areas over the winter and spring_ The fairways have been mowed twice and staff will be filling in Golf Course Advisory Board September 24, 2009 Page 2 the rats. Randy wants to Finish moving more dirt from #10 to 48 before they finish the cart path in that area. The greens will be evaluated this spring and that will dictate the opening of the course. An Schaupeter stressed again to control expectations of everyone and do not give an opening date. Don't set yourself up for problems. REPORTS A. Policies and Procedures — Robert Pastrick, Robert Guard, Jim Hastings No report. B. Planning and Development—Charles Wagner, Kent Ward, Charles Heady No report at this time. C. Advertising and Promotions- Jack Watts, Jackie Ahrens No report. D. Golf Course Improvements -Kenny Brandett, Jack Watts, Kent Ward No reportat this time. E. SEMO Cup — Jared Tam', lack Watts Jack Watts reported that two alternates have been called in to play for the SBMO Cup that will be on October 10, 2009 at Dalhousie Golf -Course. OTHER BUSINESS Board Member Jackie Ahrens will conclude her nine year term at the end of next month. The board members decided not to have a November meeting but the December meeting will be held on December 10, 2009. The next board meeting will be held at the Jaycee Municipal Golf Course on October 22, 2009. There being no further business, the meeting was adjoumed to tour the course by Jackie Ahrens and seconded by Kenny Bmmlett. Motion passed. Respectfully submitted, Robert Pastrick, Secretary (DRAF7) CAPE GIRARDEAU PARKS AND RECREATION DEPARTMENT JAYCEE MUNICIPAL GOLF COURSE ADVISORY BOARD MEETING October 22, 2009 (` The Cape Girardeau Municipal Golf Course Advisory Board met at the Jaycee Municipal Golf Course on Thursday, October 22, 2009 at 12 can. Presum: Staff Present Jim Hastings, Jr., Chairman Daniel D. Muser, Director of Parks and Recreation Kenneth Broaden, Vice Chairman Brock Davis, Parks Division Manager Robert Pastrick, Secretary Jared Tanz, Golf Course Manager Robert Guard, Board Member Jim Crites, Golf Course Maintenance Worker If Jackie Ahrens, Board Member Marcia Stone, Administrative Coordinator Charles Wagoner Board Member Charles Heady, Bond Member Jack Watts, Board Member Absent: Guest Art Schaupeler, Golf Architect Kent Ward, Board Member APPROVAL OF MINUTES Chairman Jim Hastings requested the approval of the September 24, 2009 minutes. Charles Wagoner made a motion to accept the minutes as mailed and Charles Heady seconded the motion. Motion passed. NEW BUSINESS No new business report. OLD BUSINES A. Parks and Recreation/Storm Water Projects Director Muser reported that the concrete shell for the lazy river at the aquatic center is complete. The leisure pool, concession/bathroom and meeting rooms' footings have been poured. The steel has been delivered and the walls will be erected soon_ Additional parking lots have been moved to the west and southwest oflhe Osage Community Centre. The larger meeting room addition will accommodate 200-250 banquet style seating and the additional smaller room will hold 60-70. The existing small meeting room will become a vestibule area. The front right side of the community center will have additional office space and showers added. On the backside of the center, additional storage area will be added On the west side of the center, the fitness room will be expanded, tripling the existing size with a walking track on the perimeter. The Shawnee Park Sports Complex contractor has started moving dirt on the athletic fields_ The Arena Athletic Fields fence and lighting materials have been purchased. Golf Architect Art Schaupeler informed the board members that the grass is filling in nicely. Jim Crites reported that all the can paths are completed except # 17 and #10 and the pond on #8 will need to be completed_ Director Moser reported that he had an interview with Jeff Cunningham, KFVS to discuss the various projects. They filmed the aquatic center, Osage Community Centre and the golf course during the interview, which should air around November I". Jared Tanz reported that Brewer Monument Company has the bast price for the new tee markers. The cost will be $600-$625 per marker with its doing the installation. The markers are designed se we can change out the sponsor name easily if the sponsor changes. We would charge $1,200.00 for three year's advertisement expiring 2013. We �.. would require $600 up front the first year with the remaining balance paid the next two years at $300/year. We will contact the current sponsors to see if they would like the first opportunity for the hole that they have been sponsoring before we solicit new sponsors. '[he current sponsors can have their old markers. Golf Course Advisory Board October 22, 2009 Page 2 r Board Member Jackie Ahrcns stated that she wants to renew her sponsorship with the same hole_ An Schaupcter stressed again to have can path only on the new holes on the back nine. It will take June and July for the Bermuda to take hold on this new fairway area. The board members discussed having additional marshalls on the back nine to enforce the can path only rule for the first couple of months' play. REPORTS A. Policies and Procedures— Robert Pastrick, Robert Guard, Jim Hastings No report. B. Planning and Development—Charles Wagner, Kent Ward, Charles Heady No report at this time. C. Advertising and Promotions - Jack Watts, Jackie Ahrens No report. D. Gulf Course Improvements - Kenny Bramlett, Jack Watts, Kent Ward No report at this time. E. SFMO Cup — Jared Tm¢, Jack Watts Jack Watts reported that they had a team that participated in the SEMO Cup. Kenny Bounden's team from Bootheel Golf came in third place. Karbleland Golf took first place, Bent Creek second place and Dalhousie Golf came in fourth at the completion of the day. OTHER BUSINESS Board Member Jackie Ahrens concluded her nine-year term this month. Chairman Jim I laslings and Director Dan Moser presented her a plaque for her service. Director Muscr encourage the board members if they knew anyone that they fell would be a good member to serve on the board to ask them to apply within the next few weeks. The next board meeting will be held on December 10, 2009_ The next board meeting will be held al the A. C. Brace Arena. There being no further business, the meeting was adjourned to tour the course by Jackie Ahrens and seconded by Robbie Guard. Motion passed. Respectfully submitted, Robert Pastrick, Secretary (DRAFT) CAPE GIRARDEAU PARKS AND RECREATION DEPARTMENT JAYCEE MUNICIPAL GOLF COURSE ADVISORY BOARD MEETING December 10, 2009 The Cape Girardeau Municipal Golf Course Advisory Board met at the A. C. Brase Arena Fairboard Conference Room on Thursday, December 10, 2009 at 12 noon. Present: Jim Dastings, Jr., Chairman Kenneth Bmmlett, Vice Chairman Robert Pastrick, Secretary Robert Guard, Board Member Kent Ward, Board Member Charles Wagoner Board Member Charles Heady, Board Member Jack Watts, Board Member Absent: APPROVAL OF MINUTES Staff Present Daniel D. Muser, Director of Parks and Recreation Brock Davis, Park Division Manager Jared Tanz, Golf Course Manager Marcia Stone, Administrative Coordinator Guest: Chun man Jim Hastings requested the approval of the March 19, 2009 minutes. Charles Heady made a motion to accept the minutes and Jack Walt, seconded the motion- Motion passed. NEW BUSINESS A. Board Member Appointment Director Muser announced that Chris Janet has been appointed to the board replacing Jackie Ahrens. Jack Watts was re -appointed for another three-year term. B. Election of Officers Charles Heady made a motion that Kenny Bramlett move up to Chairman position. Charles Wagoner seconded the motion. Motion passed. Jack Watts made a motion that Bob Pastrick advance to Vice -Chairman. Robert Guard seconded the motion. Motion passed. Jack Watts made a motion that Robert Guard be appointed to Secretary. Bob Pastrick seconded the motion. Motion passed. C. Special Olympics State Competition Director Muser announced that Chairman Jim Hastings was present for the Special Olympics State Competition Press Conference that was held at the A. C. Brine Arena last week. The press release announced that Special Olympics has committed to holding their state competition of softball, tennis and golf in Cape Girardeau for the next four years. 'there will be over 800 athletics plus their families in Cape Girardeau this first year on August 13-15. Anyone interest in volunteering to help should contact Scott or Penny Williams. OLD BUSINESS A. Parks and Recreatimt/Stonn Water Projects Director Muser reported that the Family Aquatic Center construction is on schedule and the Osage Community Centre is a little behind becau,c of the rein. The concrete for the pool sides will be finished next week. Once the buildings are trained and the contractors can work indoors they should get back on schedule. Shawnee Park Sports Complex dirt work is being done. Most of the light slanders are in then they will start on the fencing. In the next two weeks the bid will be out for the Shawnee Park Center and concession stand portions. 'the bid opening should be in January. Golf Course Advisory Board December 10, 2009 Page 2 The City Council approved a consultant to do the preliminary scope work for Central Municipal Pool project. Installation of the lights at the Arena Athletic Fields will begin in the next couple of weeks. 'the Parks and Shawnee Maintenance Staff are removing and replacing the fencing at the Arena fields. The Jaycee Municipal Golf Course 2010 membership passes are now available for oneAtalfthe annual fee since we probably won't open before June. B. Tee Markers Pro Shop Manager Jared Tanz reported that Ford & Sons offered to donate the large sign for the course and reduced the cost of the tee markers. Jared has been contacting the present sponsors on renewals and offering them their old markers. He has four or five that have agreed to renew. The new markers will be the same size and etched similar to our present markers. If any sponsors should change in the future a new sign can be mounted on top of the existing sign REPORTS A. Policies and Procedures - Robert Pastrick, Robert Guard, Jim Hastings No report. B. Planning and Development—Charles Wagner, Kent Ward, Charles IIcady No report at this tinm. C. Advertising and Promotions- Jack Watts The tee marker advertisement discussed earlier D. Golf Course Improvements- Kenny Brander, lack Watts, Kent Ward No report at this time. E. SEMO Cup - Jack Watts No reports at this time. OTHER BUSINESS All the cart paths have been completed except N 17. Randy ordered ground covers for d 17 & 18 greens because they had a few spotty thin areas. Architect Art Schaupeter was down this week and reported that are greens are looking extremely good right now. We just need to protect them from any winter damage. Charles Heady requested a 2010 calendar displaying the board meeting dates. There being no further business, the meeting was adjourned by Charles Wagoner and seconded by Robert Guard. Respectfully submitted, Robert Pastrick, Secretary