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HomeMy WebLinkAbout2007(DRAF7) CAPE GIRARDEAU PARKS AND RECREATION DEPARTMENT JAYCEE MUNICIPAL GOLF COURSE ADVISORY BOARD MEETING January 25,2007 The Cape Girardeau Municipal Golf Course Advisory Board met at the Fairboard Conference Room on Thursday, January 25, 2007 at 12 noon. Present: Jack Watts, Chairman Charles Wagoner, Vice Chairman Jim Hastings, Jr., Secretary James Banken, Board Member Charles Heady, Board Member Jackie Ahrens, Board Member Michael Seabaugh, Board Member Gregg Choate, Board Member Kenuath Breaded, Board Member Absent: GUEST: APPROVAL OF MINUTES Staff Present Dan Muser, Director of Parks & Recreation Jason Karnes, Golf Course Manager Randy Linder, Golf Course Superintendent Marcia Stone, Administrative Assistant Guest: Chairman Jack Watts requested the approval of (fie December 14, 21106 minutes. Jackie Ahrens made a motion to accept the minutes as presented. Charles Heady seconded the motion. Motion passed. - OLD BUSINESS A. Master Plan Director Moser informed the board members that the Master Plan Sub -Committee met this week to review and critique the Master Plan PowerPoint presentation compiled by the staff from the sub -committee's recommendations. Jackie Ahrens is a member of the subcommittee and will be representing the Golf Course Advisory Board when the presentation is made. There are three members of the Parks and Recreation Advisory Board serving on the sub- committee as well, The PowerPoint highlights information of needs, problems and recommendations of solutions for the Parks and Recreation Department and Storm Water Division. The informal presentation will be made at the Parks and Recreation Advisory Board Meeting held on January 29, 2007 at 5:30 p.m. The Golf Course Advisory Board Members use invited to attend. The board members were encouraged to make suggestions or ask questions concerning the presentation so we can deliver a clear understanding of our needs for the future. B. Flags Golf Course Superintendent Randy Limiter displayed the new logo flag for the course. He has four sets of the flags. The maintenance staff will pull the flags at the end of the day to prevent theft front the greens that are close to the road and subdivisions. He also distributed a diagram showing the pin placement that will be used for every hole. A sign will be posted outside and inside the pro shop where the pin placement will be for that day. The pm sheet will be laminated and attached to the golf cart yardage sheets. NEW BUSINESS A. Comprehensive Planning Meeting Director Moser informed the board members of the comprehensive planning meetings that were held this month. The first meeting dealt with the quality of life for the future of Cape Girardeau. There were positive comments from the citizens in regards to the Parks and Recreation Department's facilities and programs being a vital factor in the future plan. Golf Course Advisory Board January 25, 2007 Page 2 Director Muser encouraged the members to fill out the questionnaire concerning the future of Cape Girardeau. The concerns and comments obtained from the questionnaires will be an important component when the consultants make their recommendation to the City Council. C. Chip -A -Ways Director Muser informed the members that he received a letter from Chip -A -Ways President Sharon Dow. She requested use of the course on September 11, 2007 for their annual tournament. She also addressed some concerns and recommendations for the course on behalf of the league. The ladies' tees on 12,13 and 18 are uneven and they requested that troes needed to be removed and/or trimmed on 16 and 17 fairway. The staff agreed that the concentration has been on the men's tees and they would be working on 12, 13, and 18 to level out the tees. The board members discussed the constant unauthorized movement of t -box markets made by various golfers. The members felt that the staff should continue with their scheduled placement of markers to prevent bare spots on popular tee off areas, If someone wants to place their ball somewhere else than they can but they should not move the blocks. Chairman Jack Watts will write a letter in response to Mrs. Dow's concerns. REPORTS A. Policies and Procedures No report. B. Planning and Development No report. C. Advertising and Promotions No report. D. Golf Course improvements No report E. SEMOCUP No report. F. First Tee Gregg Choate reported that they fret with Jim David, First Tee Regional Manager in October. The ruling now states that there most be a 15 -year commitment to keep the affiliation with First Tee when they offer training. The local chapter can become an affiliate of the St. Louis Chapter and then they will not need the 15 -year agreement. Gregg will be meeting with the representatives in St. Laois in a couple of weeks to see how they should proceed. The local chapter would like to kick off by mid-summcr. The First Tee organization goal is to see 400 youth certified after three years. Golf Course Advisory Board January 25, 2007 Page 3 Other Business Director Muser informed the members that the city is looking at fee increases. The increase in minimum wage and the expected federal minimum wage increase has forced the staff to look at increases in all areas of revenue. Director Moser added that he is recommending an increase in green fees and other incidental fees, not the membership. He will bring a copy of the recommended fee increases at the February meeting. The membership was increased already this year. He informed the members that a majority of all fees would be recommended to the City Council to be increased. The increase will need to be made or services may be requested to be reduced. Charles Wagoner made a motion, seconded by Kenny Bramlett to endorse the staffs recommendation on the fee increases for the golf course. Motion passed. There being no further business, the meeting was adjourned with motion from James Banken and second from Gregg Choate. Motion passed. sZctfu0mi y su tted, oa o Jim Hastings, Secretfy (DRAFT) CAPE GIRARDEAU PARKS AND RECREATION DEPARTMENT JAYCEE MUNICIPAL GOLF COURSE ADVISORY BOARD MEETING rr,'�' February 22 2007 � +de , p Z The Cape Girardeau Municipal Golf Course Advisory Board met at the Fairboard Conference Room air Thur 2�n, February 22, 2007 at 12 noon. Present: Jack Watts, Chairman Charles Wagoner, Vice Chairman Jim Hastings, Jr., Secretary James Banken, Board Member Charles Heady, Board Member Jackie Ahrens, Board Member Michael Seabaugh, Board Member Gregg Choate, Board Member Absent: Kenneth Bramlett, Board Member GUEST: APPROVAL OF MINUTES Staff Present Dan Muser, Director of Parks & Recreation Jason Karnes, Golf Course Manager Randy Loader, Golf Course Superintendent Marcia Stone, Administrative Assistant Guest Chairman Jack Watts requested the approval of the January 25, 2007 minutes. Charles Heady made a motion to accept the minutes as presented. James Banken seconded the motion. Motion passed. OLD BUSINESS A. Comprehensive Planning Meetings Director Moser informed the board members that the Comprehensive Planning Meetings participants showed a high interest in the Parks and Recreation and quality of life areas at the meetings. B. Letter to Sharon Dow A copy of the letter that Chairman Jack Watts wrote to Sharon Dow was distributed to the board members. Jason Kames added that the Chip -A -Ways will be hold their first meeting of the season Tuesday, February 27" at 12 noon and he invited Mr. Watts to attend. C. Fee Increase The 2007 proposed fee increases was distributed to the board members. NEW BUSINESS A. Pin placement Jason showed the board members the pin placement chart that he recommended to be placed on the steering wheel of their golf carts. There also would be a sign posted at the clubhouse on the pin placement number that would be used that day. Jackie Ahrens made a motion, seconded by Mike Seabaugh to endorse the new pin placement sign and chart. Motion passed. REPORTS A. Policies and Procedures No report. Golf Course Advisory Board February 22, 2007 Page 2 B. Planning and Development No report. C. Advertising and Promotions No report. D. Golf Course Improvements No report E. SEMO CUP No report. F. First Tee Gregg Choate reported that they met with Michelle Miller the District Representative for First Tee. The coaches will be trained in St. Louis. He added that driving ranges could also be an affiliate. The interest to support the First Tee is very high due to the requirements that each child must play 16 games (four games per month) to get through the program. The successful First Tee participants are eligible to apply for an educational scholarship. St. Louis had over 200 participants their first year. Other Business There being no further business, the meeting was adjourned with motion from Jackie Ahrens and second from Mike Seabaugh. Motion passed. Respectfully submitted, Jim Hastings, Secretary (DRAFT) CAPE GIRARDEAU PARKS AND RECREATION DEPARTMENT JAYCEE MUNICIPAL GOLF COURSE ADVISORY BOARD MEETING March 22, 2007 The Cape Girardeau Municipal Golf Course Advisory Board met at the Fairboard Conference Room on Thursday, March 22, 2007 at 12 noon. Present: Jack Watts, Chairman Charles Wagoner, Vice Chairman Jim Hastings, Jr., Secretary James Banken, Board Member Charles Heady, Board Member Jackie Ahrens, Board Member Michael Seabaugh, Board Member Gregg Choate, Board Member Kenneth Bramlelt, Board Member Absent: GUEST: APPROVAL OF MINUTES Staff Present Dan Moser, Director of Parks & Recreation Jason Karnes, Golf Course Manager Randy Lueder, Golf Course Superintendent Marcia Stone, Administrative Assistant Guest: Chairman lack Watts requested the approval of the February 22, 2007 minutes. Jackie Ahrens made a motion to accept the minutes as presented. Charles Heady seconded the motion. Motion passed. OLD BUSINESS A. Chip -A -Ways Chairman Jack Watts reported that he and Jason Karnes attended the Chip -A -Ways' first meeting of the year. They addressed their concerns and informed Jack and Jason that overall they were pleased with the board and staff's response and actions to their concerns. The only remaining item was the trees on #16 that they would like removed, but the board's recommendation was not to remove the trees. B. Pin Placement The new pin placement signs are up and look good. They have had some problem with the signs on the carts being removed. C. Fence Director Moser announced that the signs would be put up on each side of the fence bordering Coyote Acres and the Jaycee Municipal Golf Course. One sign will be for the golfer and the other for the residence referring to no trespassing. NEW BUSINESS A. Permanent Greens Golf Superintendent Randy Loader reported that all permanent greens are open but #3 and B. There are some spring dead spots on the greens. The maintenance staff will start fertilizing these areas in May and the growth should even out. Golf Course Advisory Board March 22, 2007 Page 2 REPORTS A. Policies and Procedures No report. B. Planning and Development No report. C. Advertising and Promotions The board discussed the interstate sign advertisement that they currently have. Director Moser will check on the annual charge. The board suggested getting more links to our course on the Internet as an alternative form of advertising. D. Golf Course Improvements Randy Loader informed the board that the maintenance staff is upgrading the fuel tanks at die course. E. SEMOCUP No report. F. First Tee Gregg Choate reported that he and his son went to Kansas City for die First Tee's Coaches Training. They will start with 20 students this summer for an eight-week course. They are now accepting donations of clubs and money. Gregg will collect all donations from the participating affiliates: Arena Golf, Boothill Golf and Jaycee Golf Course. They will be teaching ten middle school children per day, two days a week. Other Business Charles Wagner, Jim Hastings and Charles Heady will not be able to attend next month's scheduled meeting. The board unanimously decided to meet on April 196. On May 24i° the board will meet at the Jaycee Municipal Golf Course. There being no further hominess, the meeting was adjourned with motion from Charles Wagner and second from Jackie Ahrens. Motion passed. Respectfully submitted, Jim Hastings, Secretary 1DR4b"Tj CAPE GIRARDEAU PARKS AND RECREATION DEPARTMENT JAYCEE MUNICIPAL GOLF COURSE ADVISORY BOARD MEETING April 19, 2007 'lite Cape Girardeau Municipal Golf Course Advisory Board met at the A. C, Brase Anna on Thursday, April 19, 2007 at 12 noon. Present: Jack Watts, Chairman Charles Wagoner, Vice Chaimran Jim Hastings, Jr., Secretary James Banken, Board Member Charles Heady, Board Member Jackie Ahrens, Board Member Michael Seabaugh, Board Member Gregg Choate, Board Member Kenneth Bmmlett, Board Member Absent: APPROVAL OF MINUTES Star7'Present Dan Maser, Director of Parks & Recreation Jason Karnes, Golf Course Manager Randy L.ueder, Golf Course Superintendent Marcia Slone, Adminlsttahve Assistant Guest: City Manager Doug Leslie City Attorney Eric Cunningham Park and Recreation Advisory Board Members: Scott Blank, Damp, Essner and Mike Keefe Chairman Jack Watts requested the approval of the March 22, 2007 minutes. Charles Wagner made a motion to accept the minutes as presemed. Jackie Ahrens seconded the motion. Motion passed. GUEST: CITY MANAGER DOUG LESLIE City Manager Doug Leslie was present for his annual visit to the Golf Course Advisory Board Meeting. He recognized the golf course advisory board members as an active group of over 150 volunteers that assist the staff and city council throughout the year for the betterment of the community. On behalf of the City Council and the administrative staff he wanted to express his appreciation for their hours of service and recommendations on the Jaycee Municipal Golf Course. City Manager Doug Leslie invited the board members to ask any questions that they might have. GUEST: CITY ATTORNEY ERIC CUNNINGHAM Ctry Attorney Bric Cunningham came before the board members to remind them of the Open Meeting or Sunshine Law anti Conflicts of Inlcnst Law. He urged them to disclose anything that they think might be a conflict Mr. Cunningham went over the definitions of the Conflicts of Interest Law. When the board is voting on an issue that may be a conflict then the member having a conflict should abstain his vote and state why he is abstaining. No board member shall gain in excess of $500/year through city business unless obtained through competitive bid. There shall be uo attempt to sell, lease, not or lobby fmemployment or any compensation for a board member, spouse or child. This applies even one year after leaving the board_ Knowing violation would result in civil court fine of $1,000 plus fee and court cost. A purposeful violation could result in a $5,000 fee plus court cost. The Open Meeting or Sunshine Law applies to board members or any committees that are formed. A notice of each meeting should be posted at least 24 hours prior. Quantity of members in some cases can be as few as two. Legislation was passed one year ago to include any a -mil from one member to another should be compiled and included in records Mc Cunningham offered his assistance to the members for any issues that may come up in the future Golf Course Advisory Board April 19, 2007 Page 2 GUEST: PARK & RECREA"fION ADVISORY BOARD MEMBERS: SCOTT BLANK, DANNY ESSNER AND MIKE KEEFE Parks and Recreation Advisory Board Chairman Mike Keefe, Board Members Scott Blank, Danny Essner and Golf Course Advisory Board Member Jackie Ahrens presented the Parks and Recreation Department Master Plan and proposal PowerPoint for the members present. I he members were invited to make suggestions or ask any questions on the presentation. REPORTS A. Policies and Procedures No report. B. Planning and Development No report. C. Advertising and Promotions No report D. Golf Course Improvements No repotl. E. SEMO CUP No report F. First Tee No report. Other Business On May 24" the board will meet at the Jaycee Municipal Golf Course. There being no further business, the meeting was adjoumed with motion from Charles Wagner and second Crum Jim Hastings. Motionpassed. Respectfully subr utted, Jim Hastings, Secretary (DRAFT) CAPE GIRARDEAU PARKS AND RECREATION DEPARTMENT JAYCEE MUNICIPAL GOLF COURSE ADVISORY BOARD MEETING May 24, 2007 The Cape Girardeau Municipal Golf Course Advisory Board met at the Jaycee Municipal Golf Course on Thursday, May 24, 2007 at 12 noon. Present: Jack Watts, Chairman Charles Wagoner, Vice Chairman Jim Hastings, Jr, Secretary James Banken, Board Member Charles Heady, Board Member Jackie Ahrens, Bond Member Michael Seabaugh, Board Member Gregg Choate, Board Member Kenneth Bramlett, Board Member Absent: APPROVAL OF MINUTES Staff Present Dan Muser, Director of Parks & Recreation Jason Karnes, Golf Course Manager Randy Luedeq Golf Course Superintendent Marcia Stone, Administrative Assistant Guest: Chairman lack Watts requested the approval of the April 19, 2007 minutes. Charles Wagner made a motion to accept the minutes as presented. Jackie Alnens seconded the motion. Motion passed. New Business A. July Meeting Director Moser reported that the July meeting will need to be on the 19a, cancelled or they could have a special called meeting if necessary. Charles Wagner made a motion, seconded by Kenneth Bramlett to cancel the July Ina meeting. Motion passed. B. 4 -Person Scramble Jason Karnes reported that the Annual 4 -Person Scramble would be held on June 16o. Jason distributed the mini tournament list currently scheduled for this summer. REPORTS A. Policies and Procedures No report. B. Planning and Development A new bench and marker for the golf course were donated by David Howard in memory of Paul Bray and Bob Roeger. C. Advertising and Promotions No report D. Golf Course Improvements Randy Lueder reported that his staff put in a new ramp going up to N7 tee box. The approach widens out to both the men's and ladies tee box. Next week the maintenance staff will work on the pond and next month they will begin the ladies tee box. Golf Course Advisory Board May 24, 2007 Page 2 The staff has fertilized and aerated the course. They will vertical the greens after the Memorial weekend. The approach to N17 green was reported hard. Randy reported that they have had 14 irrigation leaks in the last two weeks. He added that the life of an irrigation system is 19-20 years and we are at 22 and 23 years with our current system. The no trespassing signs are posted at Coyote Acres. As soon as the other lots are sold we can complete the fence line. E. SEMO CUP Jason Karens reported that they would have the match play agahr this year to raise funds for the SFMO Cup. They already have 22 interested in playing in the match play that will start the first week of June. There will be a double elimination over a two-week period with an I8 -hole sudden death. F. First Tee Gregg Choate reported that 15 middle school golfers completed their first course and they are ready for the second level. He added that there is a donation bin for golf clubs in the clubhouse. Other Business There being no further business, the meeting was adjourned with motion from Jackie Aluens and second from Jim Hastings. Motion passed. Respectfully 'Su is d / Hastings, Secret -K (DRAFT) CITY OF CAPE GIRARDEAU CITY COUNCIL, PARKS AND RECREATION ADVISORY BOARD GOLF COURSE ADVISORY BOARD JOINT MEETING June 11, 2007 The Cape Girardeau City Council, Parks and Recreation Advisory Board and Golf Course Advisory Board met for a joint meeting on June 11, 2007 at the Osage Community Centre at 5:30 p.m. Mayor Jay Knudtson opened the meeting and roll was called for the City Council Members present. Present: Mayor Jay Knudtson Council Member John Voss Council Member Charles Herbst Council Member Matt Hopkins Council Member Loretta Schneider Absent: Council Member Marsha Ritter Council Member Debra Tracy Vice -Chairman Rick Fehr opened the meeting and roll call for the Parks and Recreation Advisory Board was made. Board Members Present. Rick Fehr, Vice- Chainuan Dana Deisher, Secretary Scott Blank, Board Member Danny Essner, Board Member Rocky I{ayes, Board Member Bill Kiel, Board Member Pat Elfrink, Board Member Robert Harris, Jr, Board Member ]'toy Vaughn, Board Member Bruce Utley, Board Member Board Members Absent: Mike Keefe, Chairman Staff Dan Maser, Director of Parks & Recreation Scott Williams, Recreation Division Manager Brock Davis, Park Division Manager Penny Williams, Recreation Division Manager Kaed Howell, Recreation Supervisor Jason Karnes, Golf Pro Shop Manager Chad Sietman, Aquatics Supervisor Jared Tanz, Recreation Coordinator Amy Roth, Recreation Coordinator Randy, Frieder, Golf Course Supervisor Marcia Stone, Administrative Assistant/Recording Secretary Guest: Tim Gramling, Public Works Director Mark Bliss, Southeast Missourian APPROVAL OF THE PARKS AND RECREATION ADVISORY BOARD MINUTES Vice -Chairman Fehr opened the Parks & Recreation Advisory Board regular scheduled meeting, then requested the approval of the May 14, 2007 minutes. Danny Essner made a motion, seconded by Rick Fehr to approve the minutes as mailed. Motion passed. CITY OF CAPE GIRARDEAU CITY COUNCIL, PARKS AND RECREATION DEPARTMENT & GOLF COURSE ADVISORY BOARD JOINT MEETING - JUNE 11, 2007 PAGE Chairman Jack Watts open the Golf Course Advisory Board and roll call was made for the special -called meeting at the Osage Community Center at 5:30 p.m. on June 11, 2007. Those Present Jack Watts, Chairman Kenny Brandon, Board Member Charles Wagner, Vice -Chairman Charles, Heady, Boatel Member Jim Hastings, Secretary Mike Seabaugh, Board Member Jackie Ahrens, Board Member Gregg, Choate, Board Member Absent: James Banken, Board Member APPROVAL OF THE GOLF COURSE ADVISORY HOARD MINUTES Chairman Watts requested approval of the May 14, 2007 Golf Course Advisory Board minutes. Mike Seabaugh made a motion, seconded by Charles Wagner to accept the minutes as mailed. Motion passed. x 1r PRESENTATION Mayor Kruidtson extended his appreciation for the board members and city council members present and fie then introduced Danny Essner to give the Parks and Recreation and Golf Course Advisory Boards' Master Plan proposal. Danny Easter introduced the other members of the Master Plan Committee: Golf Course Advisory Board Member Jackie Ahrens, Parks and Recreation Advisory Board Member Scott Blank and Public Works Director Tim Goulding. The committee then proceeded giving the city council information pertaining to the Parks and Storm Water Tax PowerPoint Proposal. Their proposal was for a half -cent sales tax that could fund an estimated $36,900,000.00 in project cost. The projects include: a family aquatics center and several spray pad sites throughout the city, renovation and enclosure of Central Municipal Pool, improvements and expansion for Osage Community Centre, additional fields and facilities at the Shawnee Park Sports Complex, Bent Grass greens, a new irrigation system and expanded pro shop at the Jaycee Municipal Golf Course, major renovations for the A. C. Rose Arena, improvements to the Arena and Capaha Park athletic fields, expansion and improvements for the trails and storm water improvements for the city. In addition, the plan includes $3,300,000 to purchase and replace vehicles and equipment and additional funds to help pay for operation costs for Parks and Recreation and Storm Water services. The Master Plan Committee recommended that the City Council consider putting the V, cent sales tax on the November ballot. After discussion was made by those present, Mayor Knudtson stated that the City Council will discuss the proposal further at their next study session. CITY OF CAPE GIRARDEAU CITY COUNCIL, PARKS AND RECREATION DEPARTMENT & GOLF COURSE ADVISORY BOARD JOINT MEETING -JUNE 11, 2007 PAGE There being no Gather business, Dana Deisher made a motion, seconded by Bruce Utley to adjourn the Parks and Recreation Advisory meeting. Motion passed. There being no further business, Jack Watts made a motion, seconded by Jackie Ahrens to adjourn the Golf Course Advisory Board meeting. Motion passed. Respectfully submitted, Dana Deisher, Parks and Recreation Advisory Board Secretary Jim Hastings, Golf Course Advisory Board Secretary (DRAFT) CAPE GIRARDEAU PARKS AND RECREATION DEPARTMENT JAYCEE MUNICIPAL GOLF COURSE ADVISORY BOARD MEETING August 23, 2007 The Cape Girardeau Municipal Golf Course Advisory Board met at the Jaycee Municipal Gulf Course on Thursday, August 23, 2007 at 12 noon. Present: Jack Watts, Chairman Charles Wagoner, Vice Chairman Jim Hastings, Jr., Secretary James Banken, Board Member Charles Heady, Board Member Michael Seabaugh, Board Member Gregg Choate, Board Member Kenneth Bramlett, Board Member Absent: Jackie Ahrens, Board Member APPROVAL OF MINUTES Staff present Dan Maser, Director of Parks & Recreation Jason Karnes, Golf Course Manager Randy Lueder, Golf Course Superintendent Marcia Stone, Administrative Assistant Guest'. Chairman Jack Watts requested the approval of the August 23, 2007 minutes. Charles Heady made a motion to accept the minutes as presented. James Banken seconded the motion. Motion passed. New Business A. Master Plan Meeting Chairman Jack Watts and Director Moser informed the board members of the priority listing on the Master Plan that the Golf Course Advisory Board Members made at the Parks and Recreation Advisory Board Meeting held on August 13thThe Golf Board Members at the August 13" meeting agreed to delay the construction of the clubhouse. The cart storage building, Bent Greens and irrigation system remained top priority for the golf course. There will be a special called meeting held on August 27'" at the Osage Community Centre to continue the review process of the remaining projects for the Master Plan. The tentative plans are now to meet with the City Council again in September to give them the boards' priority list for the Park/Storm Water proposal. Gregg Choate added that the estimated cost of $88/year or $7.33/month is a small price to pay for the families of Cape Girardeau considering the improvements and quality of life that it will give to the residents and visitors to our community. Plus the fact that Cape Girardeau is the hub for many non-residents to shop and the increased o, cent tax will not deter the business. B. Comprehensive Plan Director Moser informed the board members that the 300 page City of Cape Girardeau Draft Comprehensive Plan may be reviewed on the City's website. C. Cape Jaycee Municipal Golf Course Logo Jason Kames distributed a new Cape Jaycee Municipal Golf Course Logo proposal to be used on their marketing items. He would also like to provide more economical shirts available for the golfers. Board Members present felt that the name on the logo should read Cape Jaycee Municipal Golf Club instead of course. Golf Course Advisory Board August 23, 2007 Page 2 OLD BUSINESS A. 4 -Person Scramble Jason Karnes reported that the Annual 4 -Person Scramble had their maximum 40 teams again this year B. Cape Elks Junior Individual Tournament Jason reported that the Cape Elks Junior Individual Tournament had an increase in attendance this year due to the I" Tee participants. 'f hey started the tournament at 12 noon, which reduced the younger player's slow play problem that they had last year. C. Men's Individual Tournament Jason reported that the Men's Individual Tournament was cancelled this year. He requested that the board re- evaluate the tournament. The date of the tournament, cost, pre-flight by handicap and playing the ball dawn has been some complaints by the golfers. Jason will v,carch Paducah, Kentucky, southern Illinois and Missouri men's individual golf tournaments. Some board members suggested reducing the fee and not providing a meal with the tournament. I Ie will also look at the possibility of changing the dates on all of the department's sponsored tournaments. REPORTS A. Policies and Procedures No report. B. Planning and Development No report. C. Advertising and Promotions No report D. Golf Course Improvements Randy Lueder reported that the ladies new tee boxes have been sodded, rolled, sprayed and mowed. They will be using the new tee boxes for the Chip Away's Tournament on September I I16 The pond on #16 had a hole in the inlet going into the pump. They drained the pond, repaired the hole and will be constructing a retaining wall. They will be moving more dirt into the area to make it easier to mow. They are getting an excavator from the city to help move the blocks for the retaining wall. Randy was able to purchase irrigation boxes for $800.00 off the Internet. The boxes usually run $3,000.00. They are computerized and working with the current system. The boxes can be phased in if we get a new irrigation system. The well on HI is failing again. It normally ran 80-100 gallons a minute but now it runs 30-35 gallons a minute. He informed the members that they will need to drill another well in the near future. Golf Course Advisory Board August 23, 2007 Page 3 E. SEMO CUP Jason Karnes reported that the match play is going smooth again the year. The SEMO Cup will be held on October 13" at Kimbleland. F. FirstTee Gregg Choate reported that they met with the Sl. Louis Director. They have an indoor facility in Sikeston to use for the winter and the Cape Girardeau Country Club will be signing on as an affiliate. The first tee is continuing to grow rapidly. Other Business There being no further business, the meeting was adjourned with motion from James Banken and second from Gregg Choate. Motion passed. Res thdly Su nted, (/J�m Hastings, Secre%ry (DRAFT) CAPE GIRARDEAU PARKS AND RECREATION DEPARTMENT JAYCEE MUNICIPAL GOLF COURSE ADVISORY BOARD MEETING September 27, 2007 The Cape Girardeau Municipal Golf Course Advisory Board mel at the Osage Community Centre on Thursday, September 27, 2007 at 12 noon. Present: Jack Watts, Chairman Charles Wagoner, Vice Chairman Jim Hastings, Jr., Secretary James Banken, Board Member Charles Heady, Board Member Michael Seabaugh, Board Member Jackie Ahrens, Board Member Gregg Choate, Board Member Kenneth Bramlett, Board Member Absent: APPROVAL OF MINUTES Staff Present Dan Muser, Director of Parks & Recreation Jason Karnes, Golf Course Manager Randy Lueder, Golf Course Superintendent Marcia Stone, Administrative Assistant Guest: Chairman Jack Watts requested the approval of the August 23, 2007 minutes. Charles Heady made a motion to accept the minutes as presented. Charles Wagoner seconded the motion. Motion passed. Old Business A. Parks/Storm Water Proposal Chairman Jack Watts relayed the discussion from the recent City Council Meeting where Parks and Recreation Advisory Board Chairman Mike Keefe and Board Member Danny Essner presented the revised Parks/Storm Water Proposal on September 17ih. Various youth league organization representatives and board members where present to show and express their support. The City Council was more receptive to the new proposal but they wanted to study other funding sources before making their decision. B. Cape Jaycee Municipal Golf Course Logo Jason Eames told the board members that Ire was still wnrking on the name change for the logo. He and several other staff members were concerned about the inconsistency of the name from Cape Jaycee Municipal Golf Course to Cape Jaycee Municipal Golf Club. The public is not familiar with calling our course a club and it would be costly to be consistent in changing the name on all the other property and resale items. The members present did not have a problem with keeping the name Cape Jaycee Municipal Golf Course on the new logo. NEW BUSINESS A. Autumn Open Jason Karnes reported that they were down from 40 teams to 30 teams this year on their Autumn Open. The Senior Two Man will be held on September 27, 2007. REPORTS A. Policies and Procedures No report. Golf Course Advisory Board September 27, 2007 Page 2 B. Planning and Development No report. C. Advertising and Promotions No report C. Golf Course Improvements Randy Lueder reported that the maintenance staff has been mowing and seeding the temporary greens. They will be moving the retaining blocks on the H 16 pond next week. The staff will be building a new water box with a trash container underneath. If the new design works well, they will build more. Randy also reported that the well is producing more water now since the river stage is up. E. SEMOCUP Jason Karnes reported that the SEMO Cup Team has been set and they will be playing at Kimbleland on October 13"' Other Business There being no further business, the meeting was adjourned with motion from Charles Beady and second from James Banken. Motion passed. Respectfully submitted, Jim Hastings, Secretary • (DRAFT) CAPE GIRARDEAU PARKS AND RECREATION DEPARTMENT JAYCEE MUNICIPAL GOLF COURSE ADVISORY BOARD MEETING October 25,2007 The Cape Girardeau Municipal Golf Course Advisory Board met at the Osage Community Centre on Thursday, October 25,2007 at 12 noon. Present: Staff Present Jack Watts,Chairman Dan Muser, Director of Parks&Recreation Charles Wagoner,Vice Chairman Jason Karnes, Golf Course Manager Jim Hastings,Jr., Secretary Randy Lueder,Golf Course Superintendent James Banken,Board Member Marcia Stone,Administrative Assistant Charles Heady,Board Member Jackie Ahrens,Board Member Kenneth Bramlett,Board Member Absent: Guest: Gregg Choate,Board Member Michael Seabaugh,Board Member APPROVAL OF MINUTES Chairman Jack Watts requested the approval of the September 27,2007 minutes. Charles Heady made a motion to accept the minutes as presented. James Banken seconded the motion. Motion passed. Old Business A. Parks/Storm Water Proposal Director Muser informed the board members that the City Council is continuing their discussion of the Parks and Stormwater Sales Tax Proposal. NEW BUSINESS A. November/December Meeting The board members decided to combine the November and December meetings. The next meeting will be held on December 6th . REPORTS A. Policies and Procedures No report. B. Planning and Development No report. C. Advertising and Promotions No report D. Golf Course Improvements The staff is working on the pond levee retaining wall. They will need 25-30 more loads of dirt to complete the project. Golf Course Advisory Board October 25,2007 Page 2 Randy reported that the ponds have refilled. Charles Wagner suggested getting portable toilets when we have large tournaments. He commented that the single toilet for the men and women's restroom has caused problems during tournament play because of the players having to wait in line. The staff thought that was a good idea. Randy Lueder stated that they would hold off on covering the greens as long as they can. It was the middle of December last year before it got cold enough. E. SEMO CUP James Banken reported that the Jaycee Golf Course Team came in last again this year but they were four strokes off from Cape Country Club Team. Other Business Jim Hastings suggested that the staff should consider a driving range in the future. He added that this could be additional revenue for the course. There being no further business,the meeting was adjourned with motion from James Banken and second from Charles Heady. Motion passed. Respectfully submitted, Jim Hastings, Secretary (DRAFT) CAPE GIRARDEAU PARKS AND RECREATION DEPARTMENT JAYCEE MUNICIPAL GOLF COURSE ADVISORY BOARD MEETING December 6, 2007 The Cape Girardeau Municipal Golf Course Advisory Board met at the A. C. Brace Arena Fairboard Conference Center on Thursday, December 6, 2007 at 12 noon. Present: Jack Watts, Chairman Charles Wagoner, Vice Chairman Jim Hastings, Jr., Secretary James Banken, Board Member Charles Heady, Board Member Jackie Ahrens, Board Member Kenneth Bramlett, Board Member Gregg Choate, Board Member Robert Pash'ick, Board Member Absent: WELCOME — ROBERT PASTRICK Staff Present Dan Maser, Director of Parks & Recreation Jason Kames, Golf Course Manager Marcia Slone, Administrative Assistant Guest Robert Pastrick was welcomed as the new board member replacing Michael Seabaugh. APPROVAL OF MINUTES Chairman Jack Watts requested the approval of the October 25, 2007 minutes. Charles Heady made a motion to accept the minutes as presented. Kenny Bramlett seconded the motion. Motion passed. Old Business A. Parks/Storm Water Proposal Director Moser informed the board members that the City Council had their first reading to place the Park/Storm Water Initiative of Y cent sales tax on the April 8" ballot. The proposal has 3/8 -cent going toward capital improvement projects with a sunset of ten years and the remaining 1/8 -cent with no sunset for operations. The golf course capital improvement projects designated are for new greens and irrigation replacement. He invited the Golf Course Advisory Board Members to attend ajoint meeting Monday, December 10", 6:00 p.m. at the City Hall Council Chambers with the Parks and Recreation Advisory Board and Parks Development Foundation. He wanted to bring the three groups together to discuss the campaign and where we go from here. NEW BUSINESS A. Parks Development Foundation Spaghetti Day. Director Muser announced that Parks Development Foundation Spaghetti Day grossed $15,052.80. The net is estimated to be around $10,500,00. B. Election of Officers Jackie Ahrens made a motion that Charles Wagner move up to Chairman and Jim Hastings to Vice -Chairman for 2008. Charles Heady seconded the motion. Motion passed. Jackie Ahrens made a motion to appoint Kenny Bramlett as Secretary. Gregg Choate seconded the motion. Motion passed. REPORTS A. Policies and Procedures No report Golf Course Advisory Board December 6, 2007 Page 2 B. Planning mrd Development No report. C. Advertising and Promotions The board will become active on the Parks and Storm Water Initiative campaign. U, Coif Courseimprovements The staff is still working on the pond levee retaining wall. The greens were covered on Monday, November Mused the temporary greens are open for play. F. SEMO Cup The locution for the 2008 tournament has not been announced. F. First Tee Gregg Choate reported that ten children rrached the Par Level from Cape Girardeau and twelve from Sikeston. They have raised $2,300 and they have 63 active partidpanis, Other Business James Banken was presented a plaque for his years of service on the hoard. I here being no further business, the meeting was adjourned with motion from Jackie Ahrens and second from Gregg Choate, Motion passer]. Respectfully submittal, Jim Hastings, Secremty ��jlfjl ��}�`j/ '� � VII