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HomeMy WebLinkAbout2006(DRAFT) CAPE GIRARDEAU PARKS AND RECREATION DEPARTMENT JAYCEE MUNICIPAL GOLF COURSE ADVISORY BOARD MEETING January26,2006 The Cape Guatdeau Municipal Golf Course Ade9sny Board met at the A C. Drape Arena 6'uirboard Conterence Room onTh.jday, January 2h, 2006 at 12 noon. Present: Michael Seabaugh, Chairman Charles Wagoner, Secretary Jim Hastings, .h-_ Board Mcmbcr Gregg Choate, Board Member Charles heady, Board Membar Kunoeth Bramlau, Board Member Absent: .lack Watts, Vice-Chaimaan Jackie Alu'ens, Board Member James Banka,, Board Mcmbcr APPROVAL OF MINUTES Staff PieSCml Dart Muses Director of Parks & Recreation Jaso. Karnes, Pro Shop Manager Randy harder, Golf Course Superintendent Morrio Stone, Adm inisnative, Asotnn Guest: Chairman Seabaugh requested the approval of the December 15, 2005 minutes. Charles Wagoner made a motion ra aecepi it. mimic,. Kenny Bramletr se:mo d the motion Motion passed. OLD BUSIN ESS .A. Scorecard (iol(C'mnrsc Manager Jason Kann, i pored that tic is in the process of melting bids Ibr the new scorecards. [lie flngineenmg Deparimcat has prurakd the nwasurenreno, for the hole layomta Do has also made contact wink tnc I---ggle Rock representative 'flit nc,v design will be a tri.'told scorecard, e'lharlcs W aeoncr made a ntouon, seconded by Greg Choate to apprtvo the b'i-fold scorccnrd Concept,viih laser dirtonze to tops, ponsh ;md alhcr ha>a[d areas. Motion passed. B, New Entrance Sign Randy Loedcr trill coutact t1a,k Radcroaker on 1110 contpmry that made the Coyote Acres sign. C, GooPcrfin'otancc ('.last Jason Kit mes rclwrtcd dw they c,, rcet8y hart 18 lrollcipauts in the ( left course Performance Class_ NEW BUSINESS A. Fehrum'y Yleeting Director Urn Mus'er stared that he would not he availahle for the reguhm scheduled meeting next rnomdt. The taunt could mecz xr;titomz hlm, c3;ange the date or cancei rhe ow,(mg. Sim llaviings made a nw6on seconded by CllarlesNk'agmrertocauceldto Pebruary2005meeting. Motionpassed. REPORTS A. Pviicies and Procedures No report. W Planning and Development No qom Golf Course Advisory Board January 26, 2006 Page 2 C. Advertising and Promotions No further report D. Golf Course Improvements Golf Forenoon Randy Lu nkr reported that the staff should have the pros top remodeling completed in the, next several weeks. Randy stated that the maintenance staff would be removing the Russian Olive "Trees along the Raleman property, P. SEMO CUP No repot. Other faroures A. Permanent Greens Director lvluser stated that the staff would look at the feasibility of opening the permanent greens by the third wcck in hebrumy B. First IccProgram Gregg Choate reported that thu Chamber of Commerce invited a rcp"Svlhativc of "tTee pragrnm to apeakal III, Firs) I4iday Cotte" R9eeiing in I ohruar,). ]w ru; t I c' Program orgam;"' ate prepariogo shun and Ii id list io vemc m their board 'f11"c beiafl no funhcr Maine," the mcenng was adjounmd e'rh motion from Charles V, ai oner and scurod from K.anny 131'mlett. Motion passed. I henesl boom niedntpp w'dI he L'Id on slash 2s. 2006 al the O,age I III—o nityCennc Respectfully submittal. Cltxrlcs wacontr 5cerclarc (DRAFT) CAPE GIRARDEAU PARKS AND RECREATION DEPARI'MEN'I JAYCEE MUNICIPAL GOLF COURSE ADVISORY BOARD MEETING March 23, 2006 TheCape Girardeau Municipal Gull -Course Advisory Board met at the Osage Conununity Centre on Thursday, March 23, 2006 at 12 noon. Present: Michael Seabaugh, Chairman Jack Watts, Vice -Chairman Charles Wagoner, Secretary Jim Hastings, Jr., Board Member Gregg Choate, Board Member Charles Heady, Board Member Kenneth Bramlett, Board Member Jackie Ahrens, Board Member James Banken, Board Member Absent: GUEST': CITY MANAGER DOUG LESLIE Staff Present Dan Muser, Director of Parks & Recreation Jason Karnes, Pro Shop Manager Randy Lueder, GolfCourse Superintendent Marcia Stone, Administrative Assistant Guest Doug Leslie, City Manager Gayle Conrad, City Clerk City Manager Doug Leshe came to the Golf Course Advisory Board to extend his appreciation of the board's service on behalf of the staff and City Council. 'rhe city will hold a reception in honor of the advisory board and commission members on April 27, 2006 at the Osage Conunuuity Centre. He also wanted the board members to be aware of the important issue that will he on the April 4, 2006 ballot. The city is requesting the voter's approval to amend the city charter. City Manager Leslie gave a PowerPoint presentation showing the history of city charter, which was adopted in 1951. The charter has been amended several times in the past 25 years. ]he three issues that will be ward on arc' L Ethics Commission formed only if and when needed. 2. Allowance to increase, when necessary, any fees other than sewer, water and solid waste. Sewer, water and solid waste would rennin under the 5% increase cap. 3. Allowance to appoint a city councilman to temporary fill a position from the same ward that has been vacant at least sixty days. The temporary appointment would be made until an election can be held or the mayor appointed at large. If approved the ethics convnission and city council appointment amendment would become effective immediately. Any user fees increases would take effect the next fiscal year. The Chamber of Commerce and the Parks and Recreation Advisory Board have endorsed the City Charter amendments that will be presented on the April 4, 2006 ballot. City Manager Doug Leslie answered board members questions and concerns. APPROVAL. OF MINUTES Chairman Michael Seabaugh requested the approval of the January 26, 2006 minutes. Gregg Choate nide a motion to accept the minutes. Charles Wagner seconded the motion. Motion passed - OLD BUSINESS A. Scorecard Golf Course Manager Jason Kames reported that he has accepted a bid from Golf Score Card, Inc. Jason presented a preliminary proof of the scorecard. Davis Glass will be renewing their advertisement on the card. Dutch Enterprises will be Golf Course Advisory Board tilarch 23.2006 Page 2 a new sponsor, American I'a nily and 0 Charlie's Restaurant declined renewal. The order will be for 20,000 cards which have historically lasted for 1 'h yeah. Gregg Choate volunteered to contact Arena Gulf oil a golf card sponsorship. The advertisement cost is 5200.00 per sponsor. B. New Entrance Sign Randy Lueder contacted Canedy signs and Graphics out of Sikeston that made the Coyote Creek sign. Randy showed the members a preliminary drawing of a Jaycee Municipal Golf Course entrance sign from Correctly Sign & Graphics. The cost for one side of the sign would be $8,400 and a two-sided sign would be $12,000. The sign is made out of polyurethane foam and is reported to be super strong. The board members all thought that the design was good but the cost is not feasible at this time. C. First Tee Board Member Gregg Choate reported that the board for the First Tec has been selected. The First Tee Board Members areChris and Karen Schneider, Kenn Ward, Lydia Dewces, David Liken, Trac Bertrand, Raymond Jones, Mike Cotner, Vickie Howard, and Gregg Choate—Chairman. Sponsoring businesses have been contacted. Donated golf clubs can be dropped off at Health South and the Jaycee Municipal Golf Course. The clubs will be sorted out by the Firstee Board Members. The board will establish a budget, class schedule and submit their application for chapter affiliate approval. They will seen this year with 100 chi dren from the Cape Girardeau Middle School. Junior High will be added nest year. D. Encroachment Director Maser informed the members that he has had contacts from some residents that property adjoins the golf course concerning the "No Trespassing Signs" than the staff placed at encroachment areas of the course. Sonne residents ire contented that we are trying to control illegal access to the course_ Residents have cleared golf course property to extend their yards, building steps down to the course property and placed picnic tables on course property. 'they have also been seen minting their dogs off leash and fishing in the ponds, which are not permitted. There have also been instances of people playing golf without paying using access through the residences. The residents are aware that the staff has been measuring the perimeter of the course to get prices on a fence, if we determine a fence is needed in the future. Mr. Musser suggested that we need to make more friendly signs. lack Watts stated that the no trespassing should go both ways. Ile suggested that we also educate golfers that they should not go onto resident's property. NEW BUSINESS A. Junior Golf Dlembership Golf Course Manager Jason Karnes presented a proposal for a Junior Golf Membership for golfers ages 6-17. We Would keep the current discounted rate for greens fees for golfers ages 6-11. The new pass would be unlimited golf just like the adult passes. He suggested a fee of S 150 or 5175 Tor the pass. It would take 22 rounds to achieve equal value for the $150 or 26 rounds for $175 charge. Jason stated that we sold 80 Junior Discount cards last year and generated $1,518.75 from their 225 rounds played. He projected that if we sold a quarter of the memberships from 2005 we would double our revenue fcomjunior golfers. Jackie Ahrens made a motion, seconded by Jack Watts that he staff proceed with the new Junior Membership Plan for $150.00/year. Motion passed- - Golf Course Advisory Board March 23.'006 Page 3 RLPORYS A. Policies and Procedures No [epom B. Planning and Development No report. C. Advertising and Promotions No further report M Goff Course Improvements E. SENIOCUP No rcpurt Other Business A. Golf Carts Director :Muser reported that they have received five replacement golf carts and next fiscal year budget request is for three new cart., through the equipment replacement fetid plus four to five additional carts, B. Permanent Greens Golf Superintendent Randy Lueder reported that all permanent greens are open. The greens have slowed down this week end everything is looking good except for the areas where water has been mining. The zoysia is doing a little better than the bemcdu. "Phe staff has removed all the autumn olives from the adjoining Danny Balsmann property and they are replacing the barrier with a wooden pole fence. C. 'I ournaments Jason reported flint he will have a listing of the 2006 toumamenfs available at the next board meeting. There biting no further business, the meeting was adjourned with motion from Jackie Ahrens and sewed Joan Gregg Choate. Motion passed. The next board meeting will be held on April 27, 2006 at the A. C. Bruce Arena Fairboard Conference Room. Respectfully submitted, Charles Wagner Secretary (DRAF'!) CAPE GIRARDEAU PARKS AND RECREA'T'ION DEPARTMENT JAYCEE MUNICIPAL GOLF COURSE ADVISORY BOARD MEETING April 27, 2006 The Caps, Girardeau Municipal Goll'Contra Advisory Board met attire A- C. Blase .Arena on Thursday, April 27,200b at 12 noon. present Michaci Scabaugh, Chairman lack Wars, Vice Chairman Charles Wagoner, Secretary Jim Hastings, h'., Board Member Gregg Choate, Board Member Charles Deady, Board Member Kenneth Branalch, Board Member Jackie Ahrens, Board Member Absent Janes Banker. Board Member .APPROVAL OF MINIITF,S Staff present Dart Mascr, Director of Parks Sa Recreation Salon Kames, for Shop Manager Randy feeder, OblfCotuse Superintendent Marcia Stone, Administrative Assistant Guest Chairman Michael Seabaugh requested the approval of the March 23, 2006 minute _ Chuck I Icady made a rtx+timr to accept the minutes, lack Watts seconded the mnflon. Motion palled. OLD BUSINESS A. Master Plan fill error Muser announced that the parks and Recreation Advisop Board has requested a list of prionry projects first the Parks and Recreation Department wined prefer from the master plan- The goffcoucse improvements recommended by the Uolf Course Advisory Board are also in the master pian and will be on the priority listing. The (self Course Advisory Board nwy he rm eting with the Pinksand Recreation Advisory Board in the future Mr. Muser distributed the Gulf hoard's Master Plan list tecoamtendatious along with the operating and r,nni meat needs. The equipment needs woutdbe for replacement equipment and new equipment. B. scorecard f30lf( ou se Manager .lasou Karnes distributed a copy of due new scerccard_ lie requested that each beard member critique the card for any possible errors mrd report the changes needed as soon as possible. )a -Ale Anions made mndon, seconded byGrcgg Choate nu approve the .corecrud design is presented. Minion passed. C. Encroachment Director Moser displayed tire signs that will be posted at the pro shop and various s tcs on the golf course pruperty line to eliminate the encroachment on to Ute course and nearby resident's property. Jackie Ahrens node a motion, seconded by Kenny Bmmlettio applies, the signage as presented Motien passed. D. First T'ce (board Member Orcyg Choate sported that the board for the First Tee has been approved and is now eligible for grants and progsamnting- They are currently raising hods Por their program_ Donations are being acccpted and n bank acetone teas been setup. Cape Girardeau 14'ai-Mari his agreed t<s be a Spnnsot. iarwet is alit a nn[ional sponsor for Fiat Tee and Gntgg will be speaking with their manaecmcni today on sponsoring us locally. The I'll st Iee provides Ute programming to the yand, but the }scene fen meq be paid by the voudt Thi Jaycee Goff Course Advisory Board April 27, 2006 Page 2 Municipal Golf Coursc rill be the hub for Cape Guardian, Scott City andleolre Dame and surrounding areas. Arena Golf will also host the Fit st'Tee program but our course will be die only course eligible for giants because we are non -fit -profit, Bent Creek kilt be a host course for the Jackson School District. Cape Country Club will hoxt any overth cv that the Jaycee Golf Course and Arena Golf are unable to handle. Jason Karnes will t>c coordinating with the Mast Tee Board and the Golf Coursc Board Jaycee haison will also be represented on the First Tee Board. R. Junior Gulf Membership Jason Karnes reported that we have sold a few Junior Golf Membership passes this past month and there has beer georl feed back fromparents. NEIN BUSINESS A. F'eelnereases Director Muscr reported that the City Council has approved the incrcaxe fees for the pool, golf course and one special event effective July I". The effective golf course Cees are.: The various golfpasses will be comparably increased Golf Course Manager Jason Karnes presented a list of the 2006 Scheduled tournaments for the course REPORTS A. Policies and Procedures No report_ B. Planning and Development No report. C. Advertising and Promotions No report D. Gal€Courselmprosemeots Jack Wang inquired on the pine ties that are dying on 09 and N4. GulfCanwc Smperinteudent Randy Lueder reported that the trees would be removed and replaced this fall. Randy also reported that the umSmenance staff would be removing the cedar trees on 43 and 04 to nerke more room for the tee areas. Mike Seihaugh suggested that the staff repair the fence near the dumpster and parking lot Randy reported that the fence would be replaced ader July I" Current Jt�l 2006 Weekday Greens Fee 91OAO - $11.(10 Weekend Greens Fee $12.76- $1$.00 CartRenal—IR $ 9.45 _ $10.00 Cat 'IRcul l-4 S 525 -$ 5.50 Junior Discount $ 6.75 -$ 7.00 The various golfpasses will be comparably increased Golf Course Manager Jason Karnes presented a list of the 2006 Scheduled tournaments for the course REPORTS A. Policies and Procedures No report_ B. Planning and Development No report. C. Advertising and Promotions No report D. Gal€Courselmprosemeots Jack Wang inquired on the pine ties that are dying on 09 and N4. GulfCanwc Smperinteudent Randy Lueder reported that the trees would be removed and replaced this fall. Randy also reported that the umSmenance staff would be removing the cedar trees on 43 and 04 to nerke more room for the tee areas. Mike Seihaugh suggested that the staff repair the fence near the dumpster and parking lot Randy reported that the fence would be replaced ader July I" Golf Course Advisory Board April 27, 2006 Page 3 E. SENIOCLIP The SEMO Cup Committee has been formed. The first qualifier will be in lune. The qualifier is open to anyone that has a pass. A sign-up sheet will be available at the pro shop. Letters will be mailed out to all members and advertisement will be posted. The Men's Individual Tournament will be the last two days to qualify for the SEMO Cup Tournament that will be held in Dexter in October. There ,It be several firinhaisiug activities to raise money for the SEMO Cup Team. The first activity planned is a Match Play League The $25 fee will fund the prize money for the match Play League and SEMO Cup Team. Other Business Director Moser reminded the board members that there will be a reception hosted by the City Council today at the Osage Conutaunny Centre from 4:00 p.m. to 630 p.m to honor the advisory boards and commissions that serve the city. 'there hehrg no further business, the meeting was adjourned with motion from lack Watts and second from Jackie Ahrens. Motion passed. 'I he next board meeting will be held on May 25, 2006 at the A. C. Prase Arena Tairboard Conference Room Respectfully submitted, Chrrlcs Wagner Secretory (DRAFT) CAPE GIRARDEAU PARKS AND RECREATION DEPARTMENT JAYCEE MUNICIPAL GOLF COURSE ADVISORY BOARD MEETING May 25, 2006 "fire Cape Girardeau Municipal Golf Course Advisory Board met at the A. C. Brace Arena on Thursday, May 25, 2006 at 12 noon. Present: Michael Seabaugh, Chairman Jack Watts, Vice -Chairman Charles Wagoner, Secretary Jim Hastings, Jr., Board Member Gregg Choate, Board Member Charles Heady, Board Member Kenneth Bramlett, Board Member Jackie Ahrens, Board Member James Banken, Board Member Absent: APPROVAL OF MIN U'YES Staff Present Dan Muser, Director of Parks & Recreation Jason Karnes, Pro Shop Manager Randy Frieder, Golf Course Superintendent Marcia Stone, Action nisnative Assistant Guest: Chairman Michael Seabaugh requested the approval of the April 27, 2006 minutes. Gregg Choate made the correction that the Jaycee Youth Development Program pays the green fees for the youth. He also added that any non-profit course that is an affiliate is eligible for grants. Sikeston and Charleston are additional affiliates that have signed on. Chuck Heady made a motion to accept the minutes as corrected. Jack Watts seconded the motion. Motion passed. OLD BUSINESS A. Scorecard Golf Course Manager Jason Karnes distributed copies of the new scurecard that will be used starting July. All urembers approved the new card. B. Encroachment Director Muser announced that lie and Randy Frieder would be meeting with the owner of Coyote Acres in regards to the border of their property with the Jaycee Municipal Golf Course. C. First Tce Board Member Gregg Choate reported that Dalhousie Golf Course, Southeast Missouri University, Arena Golf and Community Counseling are hosting events where a percentage of the profits will go toward the First Tee. The First Friday Coffee presentation was a huge success with more groups indicating that they are interested in sponsorships. NEW BUSINESS No new business. REPORTS A. Policies and Procedure, No report Golf Course Advisory Board May 25, 2006 Page 2 B. Planning and Development No report. C. Advertising and Promotions Director Moser stated that the staff will bill the scorecard sponsors in July when the new scorecards are in circulation. D. Golf Course Improvements Golf Superintendent Randy Further reported that the staff has removed the cedar trees on #3 and #4. Director Moser added that the austrian pines on #4 have blight disease. The staff will wait to see if they will improve over the next year. Randy Lueder added that the white pines on the left side of the bridge on #2 green would be removed today. James Banken reported that there is positive feedback from golfers on the pin placement being changed out on the weekends. Randy reported that there is a low spot on 414 tee box and #I tee box that will need to be top-dressed. James Broken volunteered to help place the out of bound stakes on #17. Randy stated that his staff would be doing it today. The gravel has been washing out from a resident's property onto #17 fairway and the resident will not make any adjustment to keep the gravel on their property. The staff will work on making some type of barrier on our side to eliminate some of the gravel From washing onto our property. James Banken added that the golf course now has the best staff he has ever seen working there E. SEMO CUP Jason Karnes reported that the letters have been sent out for the SEMO Cup. The first qualifier will be in June 11th. I lie Match flay Tournament is going well with 28 participants. Other Business Jason Karnes reported that the advertisement for the 4 Person Scramhle on June 17 is posted now. The staff will be purchasing a new ice machine for the pm shop out of the Park Development Foundation Funds. The next board meeting will be held on lune 22, 2006 at the Jaycee Municipal Golf Course. The board will not have a meeting in July. I here being no further business, the meeting was adjourned with motion from Jackie Ahrens and second from Charles Wagner, Motion passed. Respectfully submitted, Charles Wagner Secretary (D24FT) C1 PE CHI kRDE:\U PARKS AND REA REA'IION DEPARTMF.NI. JAV('EE MINHIPAL GOLF (01RSII A)VISOR} BOARD MET;1'ING Anne 22,2006 I be Cape Girardeau Municipal Golf Course Advisory Board net at the Javccc Manicipel Golf Course on Thursday, .lune 22, 2006 at 12 uoomh. Prcecnt: Michael Scahaagh, Chairman .lack Watts, Vice-C'.burru n Charles Wagoner, Secretary Jim Hastings, Jr, Board Membcr Gregg Choate, Board Member Charles Heady, Board Member Kenneth Bramlelt. Board Member Jackie Ahrens, Board Member James Bmkcn, Board Member Absent APPROVAL OF MINUTES Staff Prescnt Dan Moser, Director of Parks & Recteation Jason Karnes, Pro Shop Manager Randy Lueder, Golf Course Superintendent Marcia Stone, Administrative Assistant Guest Chairman Michael Seabaugh requested approval of the May 25, 2006 numnes. Jackie Ahrens made a motion to accept the minutes. Gregg Choate seconded the motion_ Motion passed. OED BUSINESS A. Eartuachmcnt Director Moser announced that he and Randy Lueder would be meeting with the owner ofC'oyote Acres in regards to the border of their property witlh the Jaycee Municipal Golf Coursc after today's meeting. B. Master Plan Four options were presented to the board members on the Parks and Recreation Department Priority Listing for the Master Plan. The first three options provided 1 5 million for golf course Improvements. The foadh option would be a longer process with a majority of the work done in-house. Several financial options were also presented for the board s review. The hoard members will review the proposal over the next few months. NEW BUSINESS No new, business. REPOR'T'S A. Policies and Procedures No report. B. Planning and Development No report. C. Advertising and Pronholions No report. Golf Course Advisory Rorrd .rune 22.2006 Page Z C. Guh'Course frnp-o,ements Randy I.ucder reported that the maintenance staff will be filling in dirt on 103. 114 and 119 tees_ Most of the dirt will go on r 1 tee They will be stmiolnening it out and snaking it one Ger. 'Ilie staff will also redo the cart path nn 115 and the pine mcc on 04 will he removed_ D. SENJO C( 11' Jason Karnes reported that the final qualifying round for the SEMO Cup will be the individual Tournament. Seven golfers will quality with the three top scores selected for the SEMO Cup_ 'fire Match Play is going well and there have not been any complaints or problenvs so far with the selection process for the SEMO Cup_ E. First Tee Gregg Choate reported that they have applied for a OSGA grant. Several fundraising tournaments are scheduled in which the local First Tee chapter will receive a percentage of the profits. Other Business Jason Fames distributed the fee increases that will be effective July I, 2006_ The sniff will provide the year end report at tic next mcding_ Jason distributed the evaluation of the Fear Person Scramble Tournament that was hold last weekend. The board and dimdor commended Jasou on the excellent thorough report. The next board meeting will be held on August 24, 2006 at the Jaycee Municipal Golf Course. 'fhc board will not have a nsecdng in July_ There being no further business, the meeting was adjourned with motion from Jackie Ahrens and second from Charles Wzguer, Motion passed. Respectfully submitted, Charles Wagner Secretary (DRAFT) CAPE GIRARDEAU PARKS AND RECREATION DEPARTMENT JAYCEE MUNICIPAL GOLF COURSE ADVISORY BOARD MEETING August 24, 2006 The Cape Girardeau Municipal Golf Course Advisory Board stet at the Osage Community Centre on Thursday, August 24, 2006 at 12 noon. Present Michael Seabaugh, Chairman Jack Watts, Vicki-Chairmnn Charles Wagoner, Secretary James Banken, Board Member Gregg Choate, Board Member Charles Heady, Board Member Kenneth Bi -an -lett, Board Member Jackie Ahrens, Board Member Absent: Jim hustings, Jr., Board Member APPROVAL OF MINUTES Staff Present Dan Muser, Director of Parks & Recreation Jason Karnes, Pro Shop Manager Randy Lueder, Golf Course Superintendent Marcia Stone, Administrative Assistant Guest: Chairman Michael Seabaugh requested the approval of the June 22, 2006 minutes. Jack Watts made It motion to accept the minutes. Charles Wagner seconded the motion Motion passed. OLD BUSINESS A. Encroachment Director Muser staled that he and Randy Lucder met with the otmer of Coyote Acres in regards to the border of their property with the Jaycee Municipal Golf Course. 'Ihcy are currently looking at a decorative black aluminum fence with the owners and city sharing dm M cost, Director use-t,III he geeing back to Mari: Rademaker and the board on the progress. The board discussed file golf ball rules pertaining to a ball landing in the subdivision. The golfer will need to play another ball and will not be allowed on the Coyote Acres property. Director Muser stated that signs would be put up in regards to the liability of the golfer ifthere is any destruction ofthc subdivision owners' property. B. Mader Plan Four options were presented to the Parks and Recreation Advisory Board Members collar Parks and Recreation Department Priority Listing for the Master Plan and they reconin ended Option 43. Option H3 of the Master Plan still provides 1.5 million for golfcburse improvements. The Park and Recreation Advisory Board is still reviewing the priority listing but they have decided that Option R4 will not be an option in the future. Option &4 had a significant reduction of money allocated for the golf course. NEW BUSINESS A. Cape Jaycees 'Two Man Scramble Tournament Director Muser distributed a letter from Matt Hollis. Chairman of the Annual Jnycce 2 -Men Scramble, concerning a person that played in their tournament. Mr. Sam Peterman was refunded and banned b'ont playing in the tournament in the future because of rode and obnoxious behavior at the tountantent. Mr. Hollis recommended that the city also take sonic sort of action against Mr. Pctennnn. Director Muser stated that this incident involved the Jaycee tournament only. He recalled one other time sevts'al years ago, Mr. Peterman was rude to our statY He ,;is confronted about his bchnvior and there has not been any other reports turned in since that incident. Mr. Muser reminded the board members that Mr. Peterntan is an Exhausted Jaycee who has all the Jaycee's benefits of the COlf course. 'fhe Jaycees could make other disciplinary actions against Mr. Peterman by reducing or eliminating his benefits. Golf Course AdvisorsBoard August 24, 2006 Page 2 REPORTS A. Policies and Procedures No report. B. Planning and Development No report. C. Advertising and Promotions No report. D. Golf Course Improvements Board Member Jack Watts inquired on the problem win the Fell carts. Randy repoaed that (lie) had four cars at the city garage, three were not operating because Ihcy had dirt in the carbw'elor. I le added that lour new carts have been ordered. Randy told the members that there was a problem adjusting to the new greensnrower and they had trouble working around toumamenis and league play to correct the cut 'Hicy had different grasses neat were mutating that caused a problem also. James Ranken inquired on why the chain was oaken down on d 11, Randy slated that theywere constantly repairing the fence post that had been knocked down so they took it down to reduce maintenance time. E. SEMO CUP Jason Karnes reported that they have a tie for the 12`s participant for the SFMO Cup 'f ournament. There will be an I8 -hole playoff to break the tie Into the SEMO Cup Team will be formed and they will start practicing for the tournament that will be held on October 14th. F. FirstTee Gregg Choate rep ncti that they are working on transportation for the kids, Other Business Jason distributed the evaluation of the RC Cola Individual Tournament that was held. The attendance was dorsa from last year. He recommended moving up the date to avoid other rearmament conflicts. There was also a suggestion to play the ball down instead of up and add a senior division. Gift certificates could be used as prizes instead ofc-ash. The staff and board will be looking at +nays to increase the participation Forrest year. Jason also reported that the klk's Junior individual Tournament had a total of 45 participants this year, 20 more ratio last year. Jason recommended that this tournament it be better if it started in the afternoon Instead of morning. There being lie fitrther business, lite meeting was adjourned with motion from Jack Wats and seennd from Charles Wagner. Motion passed. Respectfully submitted, Chants Wagner, Sucrclary (DICT T) CAPE GIRARDEAU PARKS AND RECREATION DEPARTMENT JAYCEE MUNICIPAL GOLF COURSE ADVISORY BOARD MEETING September 28, 2006 The Cape Girardeau Municipal GolfCourse Ad ispry Broad metal the Jaycee Municipal Goll'Course on Th. ursday, September 28, 2006 at 12 noon. Present: Michael Seabaugh, Chairman Jack Will Vice-Chorrnan Charles Wagoner, Secretary lames Baracen, Board Member Gregg, Choate, Board Member Charles Heady, Board Member Kenneth Broaden, Board Member Jackie Ahrens. Board Member Jim Hastings, Jr, Board Member Absent APPROVAL OF MINUTES Staff Present [)all Moser, Director of Parks & Recreation Insert Karnes, Pro Shop Manager ll Lueder, Golf Course Superintendent Marcia Stone, Admioistra ne Assistant Guest Chairman Midiucl &a'oaugh requested the approval of the August 24, 2006 minutes Jack Watts made a motion to accept the mhnnes, James Banken seconded the motion. Motion passed. OLD BUSINESS A. Fence Randy Lueder reported thin he and Director Moser mct vxit}t lice ptrvl>erty onners io Coyote Acics in rcgtu'ds to their land that ad,'loins the Jayccc Municipal (iotfCourse. the property owners and the city staff agreed to purchase a decnrnUve five (DOC fent u to divide the flee properties, Mr. Brune that a+ms one piece of propertc is Coyote Acres Hill be purchasing the deconatrw fence forhis lot. —bete will be a loyal crime, lots on Coyote acres that will require the fence. 'lice Cr}of Cape Girardeau and Mr. Radcmaker will be splitting, the cost for the mmaillilig two lots that border the golf courw, The city daft will provide the labor. On the remaining property border lie will install woven wire fence along the property line. Once the installation is completed there will he two signs posted. The sign for the golfers aandd be put up in regards to the liability of the goiter if there is any destruction of the subdivision owner's property and that they can not retrieve the ball :sod should consider that ball lost. A sign will also be placed facing the Coyote Acres (property informing them not to trespass on the golf course property. Kenny Bramlett suggested that the stuff may want to steer away from the spear top ornamental fence. I le has retrieved several dead dear that tweidevltally landed on the spears whilejunf ingoccr the fence. R. Golf Carts Jason reported that ten golf carts were rented for the tournament that they had on September 16, 2006. 'fhc new, golt cans should he delivered this next mouth. He added that they have decided to build the rental cost into the tournaments fees. NEW BUSINESS A. 2006-2611 Capital Improvement Greeley Muse, distributed the 2006-2011 Capital fmpmvernem recommendations to dice GolfCbnrse Advisory Board, Tire capital improvements were based on the master plan approved he the board earlier' this year. Jack Watts made a rmdtion, seconded h}' Kenny Wendell to fccommcnd to the City Council the 2006-2001 Capital Improvements for 2006-2001. Motion passed. Golf Course Advisory_ Board September 28, 2006 Page 2 B. 2005-2006 Fiscal Year End Report Director Dan Muser distributed the annual fiscal year report for 2005/06. The Board reviewed and compared the revenue and usage of the golf amuse over the past two years. REPORTS A. Policies and Procedures No report. R. Planning and Development No report. C. Advertising and Promotions No report. D. Golf Course lmprm'ements Randy Larder reported there is a leak an the paid levee on er16 hole. Ile is trying to find a contractor to repair die levee. Randy also reported that theysodded the grass along 45 cart call. 'this was the worst area along the cart path. They are eventually going to till in and sod all the trouble spots along the cart path. 'Ihe maintenance staff is removine the smaller trees that are dead. "Ihe dead large ash on It9 tee box will be rcunoved. The board members discussed the drainage problem on 43 tee box. Randy reported that he would have to build up the tee box with 12 inches of dirt in front of the green back. if drain is put in, it could be hit by a ball and there is also the problem of irrigation lines and a 4 inch main in that area. The board members suggested that the staff reconsider putting the chain back up on bl 1 and have the marshals check the area frequently for violators. Jack Watts suggesled the golf course consider purchasing a roller to smooth the greens. Kenny Bramlett stated that the rollers are expensive and are only good for one day usage such as tournaments and the constant rolling compacts the ground. I le added that the unevenness is from the base and the only way to even it out is to start all over on rebuilding the greens. E. SEMOCl1P Jason Karnes reported that they have two more weeks of practice before they compete in the SFMO Cup Tournament on October 14". F. First Tee No report. Other Business Jason distributed the evaluation of the Autumn Open' Tournament that stns held on September 16. 'Ihe revenue was up due to two more entries and the increuse from $136.60 to S 145A0 for the entry fee. Jason also reported that tomorrow, the department will hest the finul tournament For this sensnn_ The Serial Iwo Man Scramble currently has 34 entries, Golf Coarse Advisory Board September 28, 2066 Page 3 There being no further business, the meeting was adjourned with motion from Jack Walls and second from Charles Wagner. Motion passed. Resplectfully submitted. 1 C'fiades Wagner, Swetaq (DRAFT) CAPE GIRARDEAU PARKS AND RECREATION DEPARTMENT JAYCEE MUNICIPAL GOLF COURSE ADVISORY BOARD MEETING October 26, 2006 The Cape Girardeau Municipal Golf Course Advisory Board met at the Fairboard Conference Room on Thursday, October 26, 2006 at 12 noon. Present: Michael Seabaugh, Chairman Jack Watts, Vice -Chairman Charles Wagoner, Secretary Gregg Choate, Board Member Charles Heady, Board Member Kenneth Bramlett, Board Member Jim Hastings, Jr., Board Member Absent: Jackie Ahrens, Board Member APPROVAL OF MINUTES Staff Present Dan Maser, Director of Parks & Recreation Jason Karnes, Pro Shop Manager James Banken, Board Member Marcia Stone, Administrative Assistant Guest: Chairman Michael Seabaugh requested the approval ofthe September 28, 2006 minutes. Jack Watts made a motion to accept the minutes. Charles Wagner seconded the motion. Motion passed. OLD BUSINESS A. Fence Director Moser informed the board members that the fence would be installed behind the house in Coyote Acres over the next few months. Brent Brune will be paying for the portion offence. Board Member lames Banken inquired if the remaining money for the fence would be taken from the foundation. Director Moser stated that they would have to wait and see if they had enough money in the current operating budget. They will also need to fix the breech in the pond where the sidewalk has fallen in. B. Trees Director Moser reported that the Tree Advisory Board looked at the large Ash Tree on #9 tee box. The Tree Advisory Board reported that the tree was 90% dead, was a hazard for the golfers and should be removed. James Banken was disturbed that the tree was going to be cut down because it effected the way the ball was played. He inquired if the city could replant a tree at the same location. Director Maser stated that they would replace the tree. C. Golf Carts The four new golf carts have not arrived at this time. NEW BUSINESS A. November/December Meeting Date The board members present agreed to cancel the November meeting and move the December meeting date up to December 14. REPORTS A. Policies and Procedures Jason Karnes reported that there was some vandalism at the golf course on October 6°. Witnesses knew the five young men that did the $300 damage to the course. The police was called and the young men will be appearing in court in November. Jason added that three of the five vandals called him to apologized for their disruption. Golf Course Advisory Board September 28, 2006 Page 2 B. Planning and Development No report. C. Advertising and Promotions No report. D. Golf Course Improvements Reported earlier. E. SEMO CUP Jack Watts reported that their team did better than they did last year. Dexter laid out a difficult course for the SEMO Cup this year. Next year the tournament will be played at Kimbleland Golf Course if they gel their clubhouse completed in time, F. First Tee No report. Other Business Jason distributed the evaluation of the Park Development Senior Two Man Scramble that was held on September 29". There was a last minute cancellation from one team, which created an odd number of teams. They had to start three teams on #I hole, causing the tournament play to be a little slow and they had a few slow players. The first half of the players had to wait approximately I'/, hours for the remaining teams to finish but everyone seemed to enjoy the tournament. There being no further business, the meeting was adjourned with motion from Charles Wagner and second from Gregg Choate. Motion passed. Respectfully submitted, " "'1 NJ ,. Charles Wagne_r`,�'S'ecretary (DRAFT) CAPE GIRARDEAU PARKS AND RECREATION DEPARTMENT JAYCEE MUNICIPAL GOLF COURSE ADVISORY BOARD MEETING December 14, 2006 The Cape Girardeau Municipal Golf Course Advisory Board met at the Fairboard Conference Room on Thursday, December 14, 2006 at 12 noon. Present Jack Watts, Vice -Chairman Charles Wagoner, Secretary James Banken, Board Member Charles Heady, Board Member Jim Hastings, Jr., Board Member Jackie Ahrens, Board Member Absent: Michael Seabaugh, Chairman Gregg Choate, Board Member Kenneth Blundell, Board Member GUEST: Public Library Director Betty Martin Staff Present Dan Muser, Director of Parks & Recreation Jason Kames, Pro Shop Manager Marcia Stone, Administrative Assistant Guest: Betty Martin, Public Library Director Mary McClary, Library Foundation Member Public Library Director Betty Martin gave a PowerPoint presentation on the Cape Girardeau Public Library Expansion Project. Library Foundation Member Mary McClary encouraged the members to vole for the project. APPROVAL OF MINUTES Vice -Chairman Jack Watts requested the approval of the October 26, 2006 minutes. Jackie Ahrens made a motion to accept the minutes as presented. Jim Hastings seconded the motion. Motion passed. OLD BUSINESS A. New Carts Director Moser informed the board members that four new cans are in and other carts are being repaired. One of the older carts has been deadlined and will be replaced. B. New Fence Director Moser reiterated to the board members that the new fence is only being placed at the Coyote Creek Subdivision property line. NEW BUSINESS A. New Flags The staff recommended purchasing new logo flags for the course. The cost would be only a little bit more than the plain flags. Charles Wagner made a motion, seconded by Jackie Ahrens to approve the s'taff's recommendation. Jack suggested that they would need a pin sheet posted in the pro shop. Motion passed. B. Election of Officers Chuck Heady made a motion, seconded by Jackie Ahrens to appoint the following as the 2007 Officers: Jack Walls, Chairman Charles Wagner, Vice -Chairman Jim Hastings, Secretary Motion passed. Golf Course Advisory Board December 14, 2006 Page 2 C. Master Plan Sub -Committee Director Moser reported that Jackie Ahrens would be serving as the Golf Course Advisory Board Representative on the Parks and Recreation Department Master Plan Sub -Committee. REPORTS A. Policies and Procedures Jason Karnes reported that one of the young men that damaged the course in October presented him with $300 for restitution. B. Planning and Development No report. C. Advertising and Promotions No report. D. Golf Course Improvements Randy reported that the Ash Tree has been removed and it will be replaced with a Bald Cypress Tree. E. SEMO CUP No report. F. First Tee No report. Other Business There being no further business, the meeting was adjourned with motion from Charles Wagner and second front Jackie Ahrens. Motion passed. Respectfully submitted, �jljr✓ LC'��,. Charles Wagner, Secretary