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HomeMy WebLinkAbout1996(DRAFT) CAPE GIRARDEAU PARKS AND RECREATION DEPARTMENT JAYCEE MUNICIPAL GOLF COURSE ADVISORY BOARD MEETING April 25, 1996 The Cape Girardeau Municipal Golf Course Advisory Board met in the Fairboard Conference Room at the A. C. Brase Arena on April 25, 1996 at 12 noon. Present. Everett Hey, Chairman Tom Higgins, Vice Chairman Mike Hopen, Board Member Caryn Michel, Board Member Ed Kaiser Board Member Ron Carlton, Board Member Deborah Beard, Board Member James Banken, Board Member Absent: Tom Meyer, Board Member Dan Muser, Director of Parks and Recreation Marcia Stone, Administrative Secretary Guest Chairman Everett Hey opened the meeting of the Golf Course Advisory Board at 12:20 p.nz Ron Carlton made a motion to approve the March minutes with second from Ed Kaiser, with correction of name from Mike Carlton to Ron Carlton on approval of last month's minutes. Motion passed. OLD BUSINFS.S A. MINI TOURNAMENT TEE TIMES Mike Hopen, Policy and Procedures Committee representative, made a motion to increase the present tee time from a minimum of 52 golfers to 100, as per request by Recreation/Coif Coordinator Sabrina Tate. Caryn Michel seconded the motion. Motion passed. NEW BUSINESS A. PARKING LOT Director Muser informed the board members that the parking lot has been resurfaced and striped. The greens have been uncovered and are looking great due to the improved techniques on winter green preparation the maintenance crew has established. Golf Course Advisory Board April 25, 1996 Page 3 B. NEW TEES (DRAFT) The new tees have been constructed. Sodding will take place in a few weeks. The new tees may be available for use in late July. REPORTS A. ADVERTISEMENT AND PROMO'T'IONS No report. B. POLICY AND PROCEDURES No report. C. PLANNING AND DEVELOPMENT No report. OTHER BUSINESS A. MAY 23, 1996 MEETING The golf board members will meet at the Cape Jaycee Municipal Golf Course at their next regular scheduled meeting at 12 noon unless it is raining, then the meeting will be at the A. C. Brase Arena Fairboard Conference Room. There being no further business the meeting was adjourned with a motion from Mike Hopen and second from Ron Carlton. Motion passed. Respectfully submitted[ Marcia Stone, Administrative Secretary (DRAFT) CAPE GIRARDEAU PARKS AND RECREATION DEPARTMENT JAYCEE MUNICIPAL GOLF COURSE ADVISORY BOARD MEETING May 23, 1996 The Cape Girardeau Municipal Golf Course Advisory Board met at the J. C. Municipal Golf Course on May 23, 1996 at 12 noon. Present: Everett Hey, Chairman Tom Higgins, Vice Chairman Mike Hopen, Board Member Caryn Michel, Board Member Tom Meyer, Board Member Ron Carlton, Board Member James Banken, Board Member Absent: Deborah Beard, Board Member Ed Kaiser Board Member Dan Muser, Director of Parks and Recreation Marcia Stone, Administrative Secretary Sabrina Tate, Recr. Golf Coordinator Guest Chairman Everett Hey opened the meeting of the Golf Course Advisory Board at 12a5 p.m. Mike Hopen made a motion to approve the April minutes with second frau Janes Banken. Motion passed. OLD BUSINESS No old business reported. NEW BUSINESS A. NOON OPTIMIST GLOW BALL TOURNAMENT Director Moser informed the board that the Noon Optimist Club failed to inform the stnFf in an adequate time frame their intent to hold aglow ball mini tournament. 1'be group informed the staff four days ahead of their .scheduled tournament. Two years ago the Optimist Club came before the golf board with their request to use the course after regular hours, plus requested to bring in their own concessions and donated beer. Golf Course Advisory Board May 23. 1996 Page 3 (DRAFT) The Optimists have been informed that in the future they will need to come before the board for their request. The consensus of the board members was that each unusual tournament request .should come before the board far discussion. OTHER BUSINESS Mike Hopen suggested different color flags for the pins on the greens. Mr. Hopen suggested that we contact Gary Kirn, a St. Louis green designer, on potential golf course improvements. Tom Higgins suggested that staff look at the tee time policy used on Saturday and .Sunday at Kentucky Dam Village Golf Course. Recreation Golf Course Coordinator Sabrina Tate will follow --up by contacting the course management. There being no further business, the meeting was adjourned by a motion from James Banken and seconded by Mike Hopen. Motion passed. Respectfully submitted, Marcia Stone, Administrative Secretary (DRAFT) CAPE GIRARDEAU PARKS AND RECREATION DEPARTMENT JAYCEE MUNICIPAL GOLF COURSE ADVISORY BOARD MEETING June 27, 1996 The Cape Girardeau Municipal Golf Course Advisory Board met at the A. C. Brase Arena Fairboard Conference Room at 12 noon on June 27, 1996. Present: Tom Higgins, Vice -Chairman Deborah Beard, Board Member Ed Kaiser, Board Member Caryn Michel, Board Member Tom Meyer, Board Member Ron Carlton, Board Member James Banken, Board Member Absent: Everett Hey, Chairman Mike Hopen, Board Member Dan Muser, Director of Parks and Recreation Marcia Stone, Administrative Secretary Sabrina Tate, Recr. Golf Coordinator Randy Lueder, Golf Foreman Guest Vice -Chairman Tom Higgins opened the meeting of the Golf Course Advisory Board at 12:15 p.m. Caryn Michel made a motion to approve the May minutes with second from Tom Meyer. Motion passed. OLD BUSINESS A. TEE BOX Golf Course Foreman Randy Lueder reported that they were a month behind with their construction of tee boxes because of poor weather. They have contracted an excavator that will speed up the project starting next week. NEW BUSINESS A. ANSWER MACHINE Recreation/Golf Course Coordinator Sabrina Tate reported that an answering machine has recently been installed at the course to help alert the public when the course is closed. Golf Course Advisory Board June 27, 1996 Page 2 B. 4 PERSON TOURNAMENT (DRAFT) Sabrina Tate reported that the 4 Person Tournament was very successful this last weekend with 44 teams participating. There was 18 people on the waiting list. September 21 will be our next City Sponsored 4 Person Tournament. 'JYY [al IRMYR S1 Vice -Chairman Higgins suggested having a marshall during league time to speed up play. After discussion the members decided it wasn't that big of a problem. Director Muser felt that the Board needs to review the policies for closed private tournaments. There has been a tentative request and it has been three years since the board has reviewed this policy. The request was tabled till next month. Caryn Michel requested changing the Ladies' Chip -Away Tournament to September 17th with rain date for September 24th. There was no conflicts with her request, therefore her request was approved. COMMITTEE REPORTS A. ADVERTISEMENT AND PROMOTIONS Tom Meyer suggested a display board be placed at the entrance listing what tournaments are being played that day and what time. He also suggested running an ad in the sports section of the newspaper with information on our fees. Mr. Meyer will meet with representatives from the Ladies' Chip -A -Way and the Men's Leagues on the advertisement. B. PLANNING AND DEVELOPMENT James Banken displayed a sample plastic six pack cooler designed by River Eagle. It had their advertisement and Cape J. C. Golf Course inscribed on it. He suggested that we charge a deposit and replace the present styrofoam coolers now being used. He and Mike Hopen will get bids from the other distributors in town. Mr. Banken also suggested replacing the tree on #11 with telephone pole and setting permanent ropes at landing area. Foreman Lueder stated that this will be dome in the future. Mr. Banken requested enlargement of the cul-de-sac on # 5. Mr. Lueder informed the group that this will be done when the tee box is enlarged. Golf Course Advisory Board June 29, 1996 Page 3 (DRAFT) He also suggested a fountain at the #1 pond to reduce algae. Mr. Lueder felt that a oil- diffusion irdiffusion system worked better for about the same price. POLICIES AND PROCEDURES No report. The next meeting will be held on Thursday, July 18, 2996 at 12 noon at the A. C. Brase Arena. There being no further business, the meeting was adjourned by a motion front Fd Kaiser and seconded by Tom Meyer. Motion passed. Respectfully submitted, Marcia Stone, Administrative Secretary (DRAF7) CAPE GIRARDEAU PARKS AND RECREATION DEPARTMENT JAYCEE MUNICIPAL GOLF COURSE ADVISORY BOARD MEE77NG July 18, 1996 The Cape Girardeau Municipal Golf Course Advisory Board met at the A. C. Brase Arena Fairboard Conference Room at 12 noon on July 18, 1996. Present: Everett Hey, Chairman Deborah Beard, Board Member James Banken, Board Member Tom Meyer, Board Member Ron Carlton, Board Member Absent: Ed Kaiser, Board Member Mike Hopen, Board Member Caryn Michel, Board Member Dan Muser, Director of Parks and Recreation Marcia Stone, Administrative Secretary Guest Barbara Stribling, Tee Time Tuesday League Linda Minner, Cape Cir. Chamber of Commerce Chairman Everett Hey opened the meeting of the Golf Course Advisory Board at 12:15 p.m. GUEST. BARBARA STRIBLING - TEE TIME TUESDAY GOLF LEAGUE Barbara Stribling, Tee Time Tuesday Golf League Representative requested use of the course for a mini tournament for a three person (36 team) scramble. Proceeds from the tournament would go to the Court Appointed Service Advocates Organization. The money raised will be used for training material for the organization. The Board felt that a tournament this large would not fall under the milli -tournament guide lines. Ms. Stribling will recommend to her committee a 2 Person, 36 Team Scramble for Sundav, September 8, which will fall under the mini tournament guidelines. The Board agreed to her amended request. GUEST: LINDA MINNER, CHAMBER OF COMMERCE INDUSTRIAL APPRECIATION GOLF TOURNAMENT Linda Minner, Chamber of Commerce Representative requested use of the golf course to hold the Chamber of Commerce Industrial 4 Person GolfScramble Tournament to be held on Monday, September 30, 1996. Golf Course Advisory Board July 18, 1996 Page 2 (DRAFT) Tom Meyer made a motion to allow the Chamber of Commerce to hold this tournament. The current closed course fees would apply, which is: $1, 000 for closed course, phis greens fee, carts and beverages. The city staff will have personnel on hand to help with the tournament. Tents, tables and chairs will be furnish by the City. Catered lunch will be provided by the Chamber of Commerce. No rain date was requested. Ron Carlton seconded the motion. Motionpassed. OTHER BUSINESS Director Maser reported that the maintenance crew is currently working on t15, 6, 7 tee boxes. The next meeting will be held on Thursday, August 22, 1996 at 12 noon at the A. C. Burse Arena. There being no further business, the meeting was adjourned Respectfully submitted, Marcia Stone, Administrative Secretary (ORAFZ) CAPE GIRARDEAU PARKS AND RECREATION DEPARTMENT JAYCEE MUNICIPAL GOLF COURSE ADVISORY BOARD MEETING August 22, 1996 The Cape Girardeau Municipal Golf Course Advisory Board met at the A. C. Brase Arena at 12 noon on August 22, 1996. Present: Everett Hey, Chairman Dan Muser, Director of Parks and Recreation Tom Higgins, Vice Chairman Marcia Stone, Administrative Secretary James Banken, Board Member Randy Lueder, Golf Course Foreman Thomas M. Meyer, Board Member Sabrina Tate, Recreation Coordinator Deborah Beard, Board Member Caryn Michel, Board Member Ed Kaiser, Board Member Absent: Guest Mike Hopen, Board Member Ron Carlton, Board Member Chairman Everett Hey opened the meeting of the Golf Course Advisory Board at 12:15 p.m. Minutes were approved by a motion from Tom Higgins and second from Thomas M. Meyer. Corrections were made as follows: on page one, Tam Higgins' name was omitted from the absent list and Thomas M. Meyer's middle initial was omitted. Page two (2), paragraph two (2), should state; chairs shall be 'furnished" not 'furnish". NEW BUSINESS A. TEEN CHALLENGE TOURNAMENT - OCTOBER 14, 1996 Recreation/Golf Course Coordinator Sabrina Tate received a requestfrom Teen Challenge representative Jack Smart to hold a tournament on October 14, 1996, with rain date set for October 21. The course would be closed from 7 a.m. - 3:30 p.m. They would purchase beverages from our concession. However, their food would be catered from an outside source. Deborah Beard made a motion to approve the request with Tom Higgins' second. Motion passed. OLD BUSINESS A. CHAMBER OF COMMERCE INDUSTRIAL APPRECIATION GOLF TOURNAMENT Director Maser received notice from Chamber of Commerce Representative Linda Minner that the Chamber of Commerce Industrial Appreciation Committee has decided to have their tournament at Bent Creek. Golf Course Advisory Board August 22, 1996 Page 2 REPORTS A. Policy and Procedures No report B. Planning and Development No report C. Advertisement and Promotions. (DRAFT) Thomas M. Meyer and Caryn Michel will meet with Sabrina Tate on the new score cards. The committee will report their recommendation at the next meeting. D. Golf Course Improvement Randy Lueder announced that the new tees were opened up this last weekend. Ms. Tate announced that the Cape Jaycees will be donating money to purchase various new signs for the course. OTHER BU.SINE.SS Director Maser reported that ten (10) new golf carts will be in use soon. Mr. Muser distributed a revenue/expense report for this past year. The next meeting will be held on Thursday, September 26, 1996 at 12 noon at the A. C. Brase Arena. There being no further business, the meeting was adjourned. Respectfully submitted, Marcia Stone, Administrative Secretary (DRAFT) CAPE GIRARDEAU PARKS AND RECREATION DEPARTMENT JAYCEE MUNICIPAL GOLF COURSE ADVISORY BOARD MEETING September 26, 1996 The Cape Girardeau Municipal Golf Course Advisory Board met at the A. C. Brase Arena at 12 noon on September 26, 1996. Present: Tom Higgins, Vice -Chairman Mike Hopen, Board Member James Banken, Board Member Caryn Michel, Board Member Deborah Beard, Board Member Mike Seabaugh, Board Member Absent: Ed Kaiser, Board Member Ron Carlton, Board Member Thomas M. Meyer, Board Member Everett Hey, Chairman Dan Muser, Director of Parks and Recreation Marcia Stone, Administrative Secretary Randy Lueder, Golf Course Foreman Sabrina Tate, Recreation Coordinator Guest Vice -Chairman Tom Higgins opened the meeting of the Golf Course Advisory Boald at 12:15 p.m. Minutes were approved by a motion from Caryn Michel and second from Mike Hopen. Motion passed. OLD BUSINESS Vice -Chairman Higgins suggested that the city look into some type of storage facility for the golf course equipment over the winter months. NEW BUSINESS A. USGA REPORT Director Moser summarized the USGA report mailed to each board member. He emphasized that this report gives a good estimated cost of converting our greens to bent grass. Mike Hopen suggested that we post the USGA Report on the Pro Shop bulletin board for golfers' review. Several board members suggested conducting a survey of courses that have year-round play. The survey would show the feasibility of additional play for our course, if we were to con veil to bent grass. Golf Course Advisory Board September 26, 1996 Page 2 B. TEE SIGNS (DRAFT) Golf Course Foreman Randy Lueder reported that two tee signs have been stolen recently. The signs will be replaced by the city because of the vandalism. REPORTS A. Policy and Procedures No report B. Planning and Development No report C. Advertisement and Promotions. Recreation/Golf Coordinator Sabrina Tate announced that she will be ordering the new score cards next month. Southeast Discount Golf, Ken Voepel Insurance and Kohlfeld Distributing indicated that they would like to advertise again this year on the card. Tom Higgens' Accounting will be a new advertiser on the card. D. Ist Annual Autumn Open Tournament Ms. Tate reported that the newly formed tournament was very successful with players on the waiting list. E. Financial Report Director Moser distributed the July financial report. Revenue was up over July 1995. The figures for August and September are not available at this time, but he felt that these months will also show an increase. OTHER BUSINESS SEMO Home Builders may be attending the October meeting requesting a closed tournament the first of August 1997. Cape Jaycees are in the process of replacing "Use cart paths only" signs. Golf Course Advisory Board September 26, 1996 Page 3 (DRAFT) The next meeting will be held on Thursday, October 24, 1996 at 12 noon at the A. C. Brase Arena. There being no further business, the meeting was adjourned. Respectfully submitted, Marcia Stone, Administrative Secretary (DRAFT) CAPE GIRARDEAU PARKS AND RECREATION DEPARTMENT JAYCEE MUNICIPAL GOLF COURSE ADVISORY BOARD MEETING November 21, 1996 The Cape Girardeau Municipal Golf Course Advisory Board met at the A. C. Brase Arena at 12 noon on November 21, 1996. Present: Tom Higgins, Vice -Chairman Mike Hopen, Board Member James Banken, Board Member Thomas M. Meyer, Board Member Absent. Ed Kaiser, Board Member Deborah Beard, Board Member Ron Carlton, Board Member Caryn Michel, Board Member Dan Muser, Director of Parks and Recreation Marcia Stone, Administrative Secretary Sabrina Tate, Recreation Coordinator Guest: Everett Hey, Past Board Member Vice -Chairman Tom Higgins opened the meeting of the Go!( Course Advisory Board at 12:15 p.m. Minutes were approved by a motion from Tom Meyer and second from James Banken. Motion passed. OLD BUSINESS A. Southeast Missouri Home Builders Association Southeast Missouri Home Builders Association will get back with Sabrina if they decide to use the course for a tournament in 1997. NEW BUSINESS A. Slogan or Phrase for the Golf Course Thomas M. Meyer asked the board members for their help on a slogan,(or the golf course as part of an advertising promotion. Members can becoming up with their ideas over the next few months. REPORTS A. Advertisement and Promotions Thomas M. Meyer provided information on advertising in the Tip Off Maw mut the Annual Events of Southeast Missouri Publications. He is also gathering information of a Pace Setter Yardage Book for the course. Golf Course Advisory Board (DRAFT) November 21, 1996 Page 2 Vice -Chairman Tom Higgins suggested putting a reference on the scorecards where the yardage markers are located. OTHER BUS/NESS A. Nominating Committee The nominating committee will report their recommendation for the 1997 slate of officers at the December meeting. B. Recognition - Everett Hey Vice -Chairman Tom Higgins presented an appreciation plaque to Everett Hey for his years of service on the Golf Course Advisory Board. C. December Meeting The next meeting will be on December 19, 1996, 12 noon at the A. C. Brase Arena. There being no further business, the meeting was adjourned. Respectfully submitted, Marcia Stone, Administrative Secretary