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HomeMy WebLinkAbout1993CAPE GIRARDEAU PARAS AND RECREATION DEPARTMENT JAYCEE MUNICIPAL GOLF COURSE ADVISORY BOARD MEETING January 28,1993 The Cape Girardeau Municipal Golf Course Advisory Board met in the Fairboard Conference Room on January 28,1993 at 12 noon. Present: Dorothy Holland, Vice -Chairman Tom Heath, Board Member Ed Kaiser, Board Member Everett Hey, Board Member Absent: Tom Meyer, Chairman Ron Carlton, Board Member Mike Hopen, Board Member Dan Moser, Dir. Parks 6 Rec. Marcia Stone, Adm. Secretary Vice -Chairman Dorothy Holland opened the meeting requesting approval of the December minutes. Everett Hey made the motion to approve the minutes and seconded by Tom Heath. Motion approved. GUEST: Ron Bollinger and Larry Brown - Elks Tournament Ron Bollinger and Larry Brown representing the Elks requested having a one day two-man scramble in June. Following the presentation and board discussion, Everett Hey made a motion to allow the Elks an option of one day of either June 6, 7, 12, or 13. The course would be closed from 7 a.m. till 12 for the tournament and open to the public at 12 noon. All concessions will be bought through the pro shop. The Elks would pay $20/person (including mandatory cart rental) with $2,000 minimum guarantee, with the maximum number of 60 teams allowed. Ed Kaiser seconded the motion. Motion passed. The staff will contact the Elks with this proposal and report back to the board with the results. OLD BUSINESS A. Tournament Dates for 1993 The Board reviewed the proposed dates for tournament this upcoming season. Tom Heath made a motion to eliminate the city sponsored one -day mixed scramble on June 5 and hold a two-day three-person scramble on June 26, and 27. Everett Hey second the motion. Motion passed. Golf Course Advisory Board January 28, 1993 Page 2 NEW BUSINESS - A. Tee Times The Golf Course Advisory Board reviewed a survey taken on tee time reservations. The staff recommended remaining with our present tee time policies but monitoring the tee times more efficiently. The Board concurred with the recommendation. B. Greens Fee The Board reviewed the statistics on rounds played for December and January with the half price greens fee. The members agreed that the price adjustment made little if no significant increase in play. REPORT A. Memo to Pass Holders Director Muser reviewed a memo posted for the Golf Course Pass holders, emphasizing the necessity of showing their pass and signing in each time they play. Director Moser informed the Board Members that the course has been closing at 4 p.m. for anyone wanting to tee off due to the limited daylight hours. There being no further business, Everett Hey made a motion to adjourn. Tom Heath seconded the motion. Motion passed. Respectfully submitted, Marcia Stone Administrative Secretary GOLF ADVS SORY BOARD SUGGESTED COMP�iSTTEES January 15, 1993 I. Advertising and Promotions A. Solicit advertisers for scorecard and benches, and seek monetary or other support from business, civic groups or organizations. B. Devise and help implement golf course promotions including tournaments. II. Rules and Policy Committee A. Review all past and present rules and policies for accuracy and level implementation or necessity. B. Research and suggest new rules or policies that might be beneficial to course operation. III. Planning and Development Committee A. Review current development of course and make recommendations regarding changes, if any, that need to be made. B. Research and plan possible future course development and make specific recommendation. CAPE GIRARDEAU PARKS AND RECREATION DEPARTMENT JAYCEE MUNICIPAL GOLF COURSE ADVISORY BOARD MEETING March 8. 1993 The Cape Girardeau Municipal Golf Course Advisory Board met in the Fairboard Conference Room on March 8, 1993 at 12 noon. Present: Tom Meyer, Chairman Tom Heath, Board Member Ron Carlton, Board Member Mike Hopen, Board Member Absent: Everett Hey, Board Member Dorothy Holland, Board Member Ed Kaiser, Board Member Dan Muser, Dir. Parks & Rec. Marcia Stone, Adm. Secretary J. Ronald Fischer, City Mgr. Kim Laws, Golf Coordinator Chairman Tom Meyer opened the meeting with approval of the January minutes by the Board Members present. Chairman Meyer commended Dorothy Holland on the outstanding job she did as vice-chairman last month. OLD BUSINESS A. Elks Tournament Director Dan Muser provided a copy of the agreement for the Elk's tournament for the Board's information. NEW BUSINESS A. Committee Appointments Chairman Meyer requested volunteers to serve on three committees this year. Those appointments are: 1. Advertising and Promotion - Ronald Carlton and Ed Kaiser 2. Rules and Policy Committee -Dorothy Holland and Everett Hey 3. Planning and Development Committee- Tom Heath and Mike Hopen B. Scorecard Golf Coordinator Kim Laws displayed a sample of the new scorecard that is planned to be ordered. The Advertising and Promotion Committee will work with Kim on details on scorecard. Golf Course Advisory Board March 8, 1993 Page 2 REPORTS Golf Coordinator Kim Laws reported several mini tournaments are scheduled for this upcoming season. Director Muser informed the Board that a hunter green color theme will be included on the new scorecard, trim on equipment and building, uniforms, and promotional items. The Planning Committee will report on bench placement sites on or before the next meeting. Additional new forms suggested to be used are duplicate cart rental slips with a key deposit, golf etiquette, course rule pamphlets, and rain check cards. Chairman Meyer will be checking with the Notre Dame High School Golf Coach on using our course for their school practices and matches. There being no further business, the meeting was adjourned. Respectfully submitted, Marcia Stone Administrative Secretary CAPE GIRARDEAU PARRS AND RECREATION DEPARTMENT JAYCEE MUNICIPAL GOLF COURSE ADVISORY BOARD MEETING March 25, 1993 The Cape Girardeau Municipal Golf Course Advisory Board met in the Fairboard Conference Room on March 25, 1993 at 12 noon. Present: Tom Meyer, Chairman Rec. Tom Heath, Board Member !tart' Ron Carlton, Board Member Everett Hey, Board Member Ed Raiser, Board Member Dorothy Holland, Board Memb Absent: Mike Hopen, Board Member Chairman Tom Meyer opened ti March B, 1993 minutes by the Boarc S NEW BUSINESS A. Notre Dame High School John Layton, representing No d in a letter, permission for the Ni _ their home course golf matches at i The consensus of the Board M[ :he current policy of the Inter -f Lon for his consideration. Direct Mr, Layton stating the policy. REPORTS A. Scorecard The new score cards will be hunter green with gold trim. New lasar yardage will be included on the scorecard. The cost will be approximately $1,400 for 25,000 cards. The Advertising and Promotion Committee will contact four companies soliciting for paid advertisement on the scorecard. B. Cart Rental Form The new cart rental form with deposit requirement will be used for this upcoming year and subject to review if problems arise. GOLF COURSE ADVISORY BOARD March 25, 1443 Page 2 C. Rain Check Form Rain check tickets will be printed this season upgrading the past handwritten rain checks. D. Information Brochure Information brochure about the course rules, fees, and golf etiquette will be published this upcoming season also. A new course layout sign will be installed this week. The same company has offered to seek advertisement for new tee signs. The Planning and Development Committee will report next month if there is an interest in new tee signs. Cape Jaycees are donating a central air conditioning unit for the Golf Pro Shop. The park staff will install the unit valued approximately $400.00. The Jaycees are also donating materials and labor for a 10 x 14 shelter on #10 green. The golf carts are presently having their cart numbers painted on by city maintenance. The cost of painting logos on the carts is still being investigated. Director Kuser reminded the Board Members that the extended fee charge for 18 holes will go into effect in April. Everett Hey made a motion to approve the Early Bird and Business Professional Specials again this year with an increase from $4 to $5, and he stressed that the staff keep track of the usage on these days to compare to the other weekdays usage. Ron Carlton seconded the motion. Motion passed. Ed Raiser suggested that the staff send out-of-town visitors "Thank You" notes for visiting our course. The Publicity committee will get back at the next meeting on the suggestion. There being no further business, the meeting was adjourned. Respectfully submitted, Marcia Stone Administrative Secretary CAPE GIRARDEAU PARES AND RECREATION DEPARTMENT JAYCEE MUNICIPAL GOLF COURSE ADVISORY BOARD MEETING April 22, 1993 The Cape Girardeau Municipal Golf Course Advisory Board met in the A. C. Brase Conference Room on April 22, 1993 at 12 noon. Present: Tom Heath, Board Member Dan Muser, Director Ed Kaiser, Board Member Marcia Stone, Adm. Secretary Kim Laws, Pro Shop Coordinator Absent:: Tom Meyer, Chairman Dorothy Holland, Vice -Chairman Mike Hopen, Board Member Everett Hey, Board Member Mike Carlton, Board Member Due to lack of a quorum the Board Members conducted a general discussion session. Board Members present suggested lengthening the ladies' tee box on # 16 to provide an area for the senior men to tee off for those that have trouble getting the ball over the lake. Director Muser informed the members the following suggestions made by the Men's Thursday Night League: A. Strap a telephone pole to tree on #11 green and designate the in -bound and out-of-bounds for the golfers when they drive their ball to that area. B. Put a periscope on #14 green to check for clearance of golfers that might be playing ahead. The fee for the upcoming 3 -person scramble set for June 26 6 26, will be set in the $40.00 range by the staff. A suggestion was made to make a walkway from the shelter to #1 tee box since the area is too small for a bench for golfers to wait for their tee off time. A suggestion was also made to contact the Cape Girardeau Visitors Tourism Bureau for post cards to send to our guests at the course. Golf Course Advisory Board April 22, 1993 Page 2 The Cape Jaycees will be planting flowers at the golf course on April 24th, "Friends of the Park" day. There being no further business, the meeting was adjourned at 1:05 p.m. Respectfully submitted, Marcia Stone Parks and Recreation Secretary CAPE GIRARDEAU PARES AND RECREATION DEPARTMENT JAYCEE MUNICIPAL GOLF COURSE ADVISORY BOARD MEETING May 27, 1993 The Cape Girardeau Municipal Golf Course Advisory Board met in the Fairboard Conference Room on May 27, 1993 at 12 noon. Present: Tom Meyer, Chairman Dan Muser, Director Dorothy Holland, Vice -Chairman Marcia Stone, Adm. Secretary Tom Heath, Board Member Everett Hey, Board Member Mike Carlton, Board Member Absent: Mike Hopen, Board Member The minutes of the April meeting was approved by the Board. GUEST - Ed Dow Ed Dow, Jaycee Golf Course patron, presented a list of suggestions for the golf course. 1. The course was closed too much because of inclement weather. 2. The course operation and management a. Reminder of rules 900, cart paths only, etc. could be given to golfers at check-in. b. Tee times need to be extended on weekends and holidays to 4 p.m. Starters needed to announce when next tee times will be starting. Singles not permitted - foursomes a must. Starters should monitor this. C. Starting procedure- don't allow people to jump ahead. 3. The marshall's job must be monitoring the flow of play and enforcement of rules. 4. He suggested that a golf cart trail fee needs to be initiated. Director Muser stated that the broken microphone has been replaced and tee off times will be announced on our p.a. system again. Director Muser informed the Board that the maintenance crew is building women's zoysia tees on #12,13,16, and 18. Men's tees on #5 and 6 are also being replaced with zoysia. On 116 green there will be a combination ladies/men's tee. The men's tee blocks will be gold. Golf Course Advisory Board May 27, 1993 Page 2 Water coolers will he in place this weekend. The Elks tournament will be held on June 5 and 6. Next week the crew will be deep tine aerifying the greens. The advertising for the scorecards has been sold and should be available from the printer soon. The scorecards will have the new yardage listed. There was some discussion on the flyer information pertaining to the city sponsored 3 person scramble scheduled for June 26 and 27. Clarification will be made on the fliers. Suggestion was made to have a sign on the gate showing that course is closed. There being no further discussion, Tom Heath made a motion to adjourn and seconded by Everett Hey. Respectfully submitted, Marcia Stone Parks and Recreation Secretary CAPE GIRARDEAU PARES AND RECREATION DEPARTMENT JAYCEE MUNICIPAL GOLF COURSE ADVISORY BOARD MEETING June 24, 1993 The Cape Girardeau Municipal Golf Course Advisory Board met in the Fairboard Conference Room on June 24, 1993 at 12 noon. Present: Tom Meyer, Chairman Tom Heath, Board Member Everett Hey, Board Member Ron Carlton, Board Member Mike Hopen, Board Member Absent: Dorothy Holland, Board Member Ed Kaiser, Board Member Dan Muser, Director Marcia Stone, Adm. Secr. Kim Laws, Golf Coord. The minutes of the May meeting was approved by the Board. OLD BUSINESS A. Elks Tournament The Elks tournament held this month went well with no problems other then the attendance was lower than usual for the Elks. NEW BUSINESS A. Noon Players Director Muser requested the Golf Course Advisory Board's suggestion on some complaints on the noon players inconsistency of starting their play on different holes. Motion made by Everett Hey that the staff request the noon players to start play on the front nine on Mondays and Wednesdays; the back nine on Tuesdays and Thursdays; and resume normal play on Fridays. Tom Heath seconded the motion. Motion passed. B. Tagging System Chairman Tom Meyer suggested color coded strips to tag carts or bags for those players that have paid for 18 holes. The staff will try to come up with a tagging system for 30-60 days trial to help marshals identify players authorized to be on the back nine. Golf Course Advisory Board June 24, 1993 Page 2 REPORTS A. Advertising and Promotions New scorecards were presented to the Golf Course Advisory Board. The Board felt that the accurate lasar yardage, better design and appearance will present a better impression of course. B. Rules and Policy The "Golf Course is Closed" temporary sign is now being used when needed. A permanent sign has been ordered for future needs. C. Planning and Development Tom Heath and Mike Hopen will visit the course to establish the locations needed for the tee benches. Director Muser will contact Custom Sandblasting Company representative, Bill Schwenk, to obtain a sample of a tee sign for the Board Members for the next month's meeting. D. City Sponsored 3 Person Mixed Scramble Registration has been slow for the first city sponsored 3 person mixed scramble with only 9 teams signed up. Several other local tournaments are on the same weekend. Tournament will have several nice prizes and door prizes, but no cash prizes. Missouri Amateur Golf Association is strictly monitoring players that accept cash prizes. E. Golf Maintenance Director Muser reported that sand traps were replaced on #7 and #17 with zoysia. Zoysia sod has been replaced on #5 s #6 tees. The greens will be deep tine aerated next week. The lower and upper parking lots will be expanded adn marking will be added to provide more parking area. There being no further business, Tom Heath made a motion to adjourn the meeting. Everett Hey seconded the motion. Motion passed. Respectfully submitted, Marcia Stone Parks and Recreation Secretary CAPE GIRARDEAU PARES AND RECREATION DEPARTMENT JAYCEE MUNICIPAL GOLF COURSE ADVISORY BOARD MEETING July 22, 1993 The Cape Girardeau Municipal Golf Course Advisory Board met in the Fairboard Conference Room on July 22, 1993 at 12 noon. Present: Tom Meyer, Chairman Tom Heath, Board Member Ed Kaiser, Board Member Ron Carlton, Board Member Absent: Dorothy Holland, Board Member Mike Hopen, Board Member Everett Hey, Board Member Dan Muser, Director Marcia Stone, Adm. Secr. Rim Laws, Golf Coord. J. Ronald Fischer, City Mgr. Chairman Thomas M. Meyer opened the meeting of the Golf Course Advisory Board at 12:10 p.m. at the A. C. Brase Fairboard Conference Room on Thursday, July 22, 1993. The minutes of the June meeting was approved by the Board. GUEST: Bill Schwenk - Custom Sandblasting Company Bill Schwenk, representative from Custom Sandblasting Company, presented a sample tee sign that could be installed at the course. He would solicit local advertisers to pay for the cost of the signs. The one time cost for a double faced advertisement is $590.00 or single faced $425. The signs are guaranteed for 2 years with an optional deductible fee to the advertiser of $125.00 for the third, fourth, and fifth year. Five years is considered the life of the redwood sign. The city would have no obligation for the maintenance of the sign. Advertisement consists of company's logo, name, and tag line. Delivery made within 4-6 weeks upon completion of sales of the ads. Ed Kaiser made a motion to accept the proposal by Custom Sandblasting Company for the tee signs with an life of 5 years for it's sponsor. Tom Heath seconded the motion. Motion passed. OLD BUSINESS A. Noon Time Players The noon time players agreed to the rules of alternating front nine and back nine for tee offs as requested by the Board at the last meeting. Golf Course Advisory Board July 22, 1993 Page 2 B. Elks Tournament The Elks Tournament held in June was profitable to the city with their guarantee payment, plus the regular play later that day. NEW BUSINESS The Elks have requested an additional weekend one -day tournament sometime in September. Ron Carlton made a motion to allow the Elks a Saturday tournament in September, other than labor day weekend, with the stipulations that the course have a 30 day prior notification of the date and the agreement format would be based on the prior agreement made for the June tournament. Tom Heath seconded the motion. Motion passed. Director Moser will notify members of the date set. REPORTS A. Rim Laws Golf Course Coordinator Rim Laws reported that the 3 person Tournament held on June 26 and 27 had a low attendance of 10 teams, but those that played had a good time. The tournament lasted from 8 a.m. - 1 p.m. Saturday and Sunday with busy afternoons following with regular golfers. Ms. Laws requested the Board's consideration of providing a student or children's discount greens fee price for the summer. Chairman Meyers suggested that Committee Members Dorothy Holland and Everett Hey meet with Ms. Laws to discuss the request. B. Director Dan Muser Golf cart tags, sponsor signs, and course closed sign for the pro shop have been ordered. The women's tees will be sodded next week. The greens were aerated this week by the maintenance crew. Director Muser informed the Board that some yardages for the women on the new scorecard are incorrect. Corrections will be made on the next supply ordered. Golf Course Advisory Board Meeting July 22, 1993 Page 3 C. Tom Heath - Planning and Development Committee Board Member Tom Heath made an on -sight observation of placement of benches at the golf course. His proposal was presented to those present and bench placement sites will be finalized after Golf Course Foreman Randy Lueder and Director Dan Muser review the proposal. D. J. Ronald Fischer City Manager J. Ronald Fischer commended the Golf Course Advisory Board, along with the other Boards associated with the Parks and Recreation Department, on the sincerity and extra hard work the sub -committees have shown over the last few years. The extra work has provided a great deal of progress in the development of the Department. There being no further business the meeting adjourned at 1:15 p.m. Respectfully submitted, Marcia Stone Parks and Recreation Secretary CAPE GIRARDEAU PARKS AND RECREATION DEPARTMENT JAYCEE MUNICIPAL GOLF COURSE ADVISORY BOARD MEETING August 26, 1993 The Cape Girardeau Municipal Golf Course Advisory Board met in the A. C. Brass Conference Room on August 26, 1993 at 12 noon. Present: Thomas M. Meyer, Chairman Dorothy Holland, Vice -Chairman Mike Horan, Board Member Ed Kaiser, Board Member Absent: Tom Heath, Board Member Everett Hey, Board Member Mike Carlton, Board Member Dan Moser, Director Marcia Stone, Adm. Secretary Kim Laws, Pro Shop Coordinator The minutes of the July meeting was approved by those present. OLD BUSINESS A. Tee Signs Custom Sandblasting has obtained all of the sponsors for our tee signs. The new signs should be in place sometime next month. B. Elks Tournament The representatives of the Elks Tournament have decided to hold a mini tournament instead of closing the course. NEW BUSINESS A. Membership Pass A request, from a fellow golfer, has been made for purchase of passes at a reduced price for partial year; or optional time periods for expiration of passes. Options mentioned: 1. Continue with the same policy of January through December 2. Look at 12 month purchase, is., August through July, etc. 3. 112 year pass - July through December 4. Coupons or punch card at a slightly reduced rate The Board decided to continue with present policy. Chairman Meyer will report the Board's decision to the interested golfer. Golf Course Advisory Board August 26, 1993 Page 2 B. Jaycee Tournament Board Member Mike Hopen suggested that the Denartment send the Jaycees a letter congratulating them on the well-runned tournament this year. REPORTS A. Kim Laws, Pro Shoo Coordinator Ms. Laws reported that the Jaycee Tournament went well during the tournament, but more information on the tournament was needed for participants prior to the tournament to eliminate confusion. Several minitournaments are lined un for September: Private Individual September 11 Church Group September 18 8 a.m. Church Group September 18 10-11 a.m. Eagles September 19 8 a.m. Church Green September 19 2 o.m. Elks September 25 2 p.m. The golf course will be advertised in the 1994 Student Directory for Southeast Missouri State University with a coupon for greens fee for any student showing proner S.D. The coupons would be good from August - flay 30. Ms. Laws also reported that the tag system for rental carts seems to be working well., with a least one cart noticed in violation. R. Dan Moser, Director Director Muser reported that #15 fairway sod work has been completed. Plans are to open up the fairway for September 16th and 17th tournament; then it will be roped off and a "no carts" sign posted for the remainder of the year. #14 fairway will be sodded next and some work started on # 16. C. Committee Reports No reports from the committees at this time. D. Thomas M. Meyer, Chairman Chairman Mever reiterated the praise made by Board Member Ed Kaiser on all the good comments that are being made about the golf course. Golf Course Advisory Board August 25, 1993 Page 3 Board Membership Terms that are expiring are: Dorothy Holland - September 1993 Everett Hey - September 1993 Thomas M. Meyer - November 1993 Those interested in reappointment should indicate so with a letter for reinstatement. There being no further business, the meeting was adjourned at 1:05 P.M. Respectfully submitted, Marcia Stone Parks and Recreation Secretary hA CAPE GIRARDEAU PARKS AND RECREATION DEPARTMENT JAYCEE MUNICIPAL GOLF COURSE ADVISORY BOARD MEETING September 23, 1993 The Cape Girardeau Municipal Golf Course Advisory Board met in the A. C. Brase Conference Room on September 23, 1993, 12 noon. Present: Thomas M. Meyer, Chairman Dorothy Holland, Vice -Chairman Mike Hopen, Board Member Ed Kaiser, Board Member Tom Heath, Board Member Everett Hey, Board Member Absent: Mike Carlton, Board Member Dan Muser, Director Marcia Stone, Adm. Secretary J. Ronald Fischer, City Manager The minutes of the August meeting was approved by those present. OLD BUSINESS A. Board Re -appointments The City Council approved the re -appointment of Dorothy Holland and Everett Hey for an additional three year term. Chairman Tom M. Meyer's term will be expiring in November in which he will be asking for re -appointment. NEW BUSINESS No new business to report at this time. REPORTS A. Committee Reports 1. Advertisement and Promotion Committee No report 2. Planning and Development Committee Tom Heath reported that the new tee signs have been installed. 3. Rules and Policies No report Golf Course Advisory Board September 23, 1993 Page 2 B. Director's Report Director Muser reported that sod has been laid on #14 and #15 fairways. All tee signs have been installed except for three. The temporary greens are looking good for winter play. The fall improvement schedule includes completion of the cart path on # 1, #2, and #3. The players benches will still need to be placed. Tree removal and trimming maintenance will be made on #7, #8, #11, and #17 tees. Next summer #11 and #16 fairways will have turf improvements. Pre -registration for the upcoming mixed scramble is going slow. A survey sheet for each participant will be furnished for suggestions. The suggestions will be reviewed by the Board at the next month's meeting for future tournaments. Winter rate fees will be discussed at the next scheduled meeting. C. City Manager's Report City Manager J. Ronald Fischer announced that Assistant City Manager Al Stoverink has accepted a position with Southeast Missouri State University. Doug Leslie has been appointed as Assistant City Manager and may attend future Golf Advisory Board Meetings. There being no further business, Everett Hey made a motion to adjourn. Tom Heath seconded the motion. Motion passed. Respectfully submitted, Marcia Stone Parks and Recreation Secretary CAPE GIRARDEAU PARKS AND RECREATION DEPARTMENT JAYCEE MUNICIPAL GOLF COURSE ADVISORY BOARD MEETING October 28, 1993 The Cape Girardeau Municipal Golf Course Advisory Board met in the Fairboard Conference Room on October 28, 1993, 12 noon. Present: Dorothy Holland, Vice -Chairman Ron Carlton, Board Member Mike Soper, Board Member Ed Kaiser, Board Member Tom Heath, Board Member Everett Hey, Board Member Absent: Tom Meyer, Board Member Dan Muser, Director Marcia Stone, Adm. Secretary J. Ronald Fischer, City Manager Doug Leslie, Asst. City Mgr Kim Laws, Pro Shop Coordinator The minutes of the September meeting was approved by those present OLD BUSINESS No old business to report. NEW BUSINESS A. Capital Improvements Motion made by Ed Kaiser to have aluminum cover added as a possible cover for the pro shop patio. Director Moser will get bids on the cost and obtain board approval by notifying each member by telephone. Ed Kaiser made a motion to recommend to the City Council the following list for the Capital Improvements for 1994-1999: 1. Overlay parking lots 2. Purchase of awning or aluminum cover for patio 3. Golf Carts 4. Front deck mower, walk behind slit seeder Mike Hopen seconded the motion. Motion passed. B. Winter Fee Everett Hey made a motion to have winter rates of $4.50 weekday (all day) and $5.50 weekend (all day) effective from December 1, 1993 - February 28, 1994. Golf Course Advisory Board October 28, 1993 Page 2 REPORTS A. Committee Reports 1. Advertisement and Promotion Committee Sign is posted in Pro Shop listing sponsors. 2. Planning and Development Committee Tom Heath reported that the new tee signs have all been installed. Cart paths 1, 2, and 3 have been completed. 3. Rules and Policies No report B. Director's Report Director Dan Muser reported that 19 teams participated in the 2 Person Mixed Scramble sponsored by our department. Suggestions for future tournaments taken by participants were: 1. Have a skins game 2. Mulligans 3. Cash 4. No individual carts allowed and charge extra for carts used. 5. Charge flat fee not including cart 6. Provide lunch and include in fee Suggestions from Board Members: 1. Get flyers out sooner 2. Have one good tournament instead of two Mike Hopen suggested the pro shop getting a scanner system so membership cards could be purchased at any time and records could be generated showing usage. Director Muser reported that several large trees will be removed to comply with PGA recommendations. Mike Hopen suggested that we purchase new flag holder cups. There being no further business Everett Hey made a motion to adjourn. Seconded by Ed Kaiser. Motion passed. Respectfully submitted, Marcia Stone Parks and Recreation Secretary 6 - CAPE GIRARDEAU PARKS AND RECREATION DEPARTMENT JAYCEE MUNICIPAL GOLF COURSE ADVISORY BOARD DECEMBER 22, 1993 The Cape Girardeau Municipal Golf Course Advisory Board met in the Fairboard Conference Room on December 22, 1993 at 12 noon. Present: Tom Meyer, Chairman Tom Heath, Board Member Ed Kaiser, Board Member Absent: Dan Moser, Director Marcia Stone, Adm. Seer. Kim Laws, Golf Coord. Mike Hopen, Board Member Everett Hey, Board Member Dorothy holland, Board Member Chairman Thomas M. Meyer opened the meeting of the Golf Course Advisory Board at 12:00 noon at the A. C. Brase Fairboard Conference Room on Wednesday, December 22, 1993. The minutes of the November meeting was approved by a motion from Ed Kaiser and seconded by Ro"aAton. Motion passed. .4. <' OLD BUSINESS A. 1994-95 Capital hnprovement Assets Director Maser informed the Board Members of the listing of capital improvement assets submitted by the staff for the fiscal year 1994-95. 1. 10 Golf Carts 2. Computer rash register with scanner 3. Table top copy machine 4. Pull carts S. Practice range netting for golf lessons 6. Front Deck Mower NBW BUSINESS Chairman Ton Meyer will be looking for possible land acquisitions for expansion of the golf course. GOLF COURSE ADVISORY BOARD DECEMBER 22, 1993 PAGE 2 Director Moser will contact Everett Hey on the Jaycee shelter project proposed several months ago. DHIECTOR'S REPORT The maintenance crew has cleared trees on k 1, 5, and 118 tee box which was recommended by the USGA for better air movement and correction of shading problem. The crew is also making ,year end repair of maintenance on equipment. PRO SHOP COORDINATOR'S REPORT Pro Shop Coordinator Kim Laws showed the Board Members a sample of the score card that she proposed for the winter play to cut down the cost of using the good cards for the winter. COMMITTEE REPORT I. Advertising & Promotion Committee Ron Carlton will contact the advertisers for their approval on lite temporary cards. Ron will also take a poll on Board Members recommendation on publicity of the Notre Dame Golf Team using our course for their home games. Ron will still be meeting with the State Highway Department signage for the golf course at the Kingshighway location. 2. Plonning and Development Committee Tom Heath suggested that the maintenance crew institute a mowing program to mow the approaching area 50 feet around each green. He also suggested that hall washers and trash cans need to be put out on the course for the winter plgy. 3. Rules and Policy Committee No report GOLF COURSE ADVLSORV BOARD DECEMBER 22, 1993 PAGE 3 CHAIRMAN'S REPORT Chairman Mever suggested that the Board meet at the Golf Course in February 17, 1994 at 5:30 p.m. to discuss capital improvement list at length for the following year. The upcoming tournaments will be finalized at this meeting also. Respectfully submitted, Marcia Stone, Secretary